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Executive Assistant
1 week ago
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Executive Assistant
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Executive Assistant at
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Executive Assistant at
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Amini Nairobi, Kenya Full timeAmini is the single source of truth for African environmental data. By enabling Africa to transform the world, by empowering our ecosystem through data & fostering opportunities for 1B lives. Amini is a fast-growing start-up building environmental data infrastructure for Africa a ...
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Executive Assistant
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Executive Assistant at
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Executive Assistant at
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Executive Assistant at
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Executive Assistant
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World Vision Kenya Nairobi, Kenya Full timeWorld Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice. · Summary · This position has two maj ...
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Senior Executive Assistant
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APO Group Nairobi, Kenya Full timeAPO (formerly known as African Press Organization) owns and manages Africa Wire and MENA Wire, the press release distribution services dedicated to Africa and the Middle East. Founded in 2007, APO is the sole press release wire in Africa, and the global leader in media relations ...
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Assistant Marketing Executive Vacancy
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Millennium Water Alliance Nairobi, Kenya Full timeAt the 2002 World Summit for Sustainable Development, then-Secretary of State Colin Powell announced the U.S. commitment to the Goals for Sustainable Development. One goal is to "reduce by half, the proportion of people without access to safe and affordable drinking water and san ...
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Intern Roles (Administrative)
4 days ago
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Assistant Executive Secretary Grade 9
1 week ago
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Aga Khan University Hospital Nairobi, Kenya Full timeAga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing an ...
Executive Assistant at - Nairobi, Kenya - Africa Digital Media Institute (ADMI)
Description
ADMI is a leading creative media and technology training institution, offering practical courses in Film & TV Production, Mass Communication, Music Production, Sound Engineering, Animation & Motion Graphics, Graphic Design, Digital Marketing, Photography and MultimediaRole
The Corporate Department coordinates the CEO''s office (the 'Front Office') including Executive Support, Board Relations and certain Partnerships, People and Legal functions of the Group.
The Execuitve Assistant (EA) provides an efficient, responsive and confidential service to the Directors, enabling them to allocate time and resources more efficiently between personal, professional and public relations activities.
As a Corporate Officer, the Executive Assistant provides meticulous and responsive cross-functional administrative and programmatic support to diverse internal and external stakeholders.
This versatile and indispensable role requires a flexible and pragmatic approach to a range of sensitive, often confidential, responsibilities interfacing with senior internal and external officials.
DutiesCoordinate the Directors calendar, schedule, logistics, records and correspondence
Support day-to-day operations including partnerships, board relations, legal and human resources
Provide general administrative support to the Front Office including gate-keeping, book-keeping, correspondence, note-taking, photocopying, data entry, mailing, sorting and filing
Create and contribute to online content, including copy, photos, videos, and other multimedia inputs
Maintain, process and channel confidential and critical documentation for Legal, Compliance, and Human Resource functions as well as other sensitive matters
Draft, compile and revise contracts, policy handbooks, internal and project reports and studies including internet and field research, creation of maps, tables and graphs and collation of power point presentations
Coordinate and oversee all Board-related meetings, including coordinating attendees and suppliers, collating content, arranging venue and services, and supporting logistics
Set up, coordinate and keep records of internal and external meetings and events including external and staff events, presentations and board meetings
Create and maintain strict confidentiality and security procedures for company information
Provide company and office orientation for guests as well as employees, suppliers and partners
Project a professional company image through in-person, email and phone interaction
Handle inquiries and respond to all staff, partner, visitor and Group needs
Offer warm and attentive hosting services for any and all guests
Meet, host and escort foreign guests while in-country
Provide transaction, logistical and administrative support to routine and special projects as needed
Prepare project accounts, budgets, spreadsheets and presentations at the company and project levels
Streamline, automate and consistently enforce standard operating procedures
Resolve emerging issues, including emergencies
Recruit and supervise suppliers and subordinate staff and support peers and seniors as needed.
Qualifications
8 years of experience in executive administrative assistance and administrative assistance
Excellent communication skills in both written and verbal Business English
Analytical skills to independently draft and review contracts, documents, policies and presentations
Professional judgement, discretion and polish to interface with high-level stakeholders
Strong organizational and time management skills
Full proficiency in Microsoft Office Suite, G-Suite and key applications
Attention to detail and high level of accuracy
Passion and competence in providing impeccable hospitality and customer service
Ability to work independently and collaboratively in a fast-paced environment
High learning agility, including willingness to learn new tools, including AI.