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    Executive Assistant at - Nairobi, Kenya - Burhani Engineers Ltd

    Burhani Engineers Ltd
    Burhani Engineers Ltd Nairobi, Kenya

    1 week ago

    Default job background
    Full time
    Description
    Burhani Engineers Ltd. offers end-to-end solutions in electrical, instrumentation, mechanical and civil fields. Burhani Engineers Ltd.

    is an established EPC Electrical & Instrumentation Engineering company operating in the East and Central Africa region with offices in Nairobi, Mombasa, Kampala and Dar-es-Salaam.

    Objectives of this role

    Support the CEO and Projects Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
    Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
    Manage communication with employees by liaising with internal and external executives on various projects and tasks
    Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

    Responsibilities

    Manage professional and personal scheduling for CEO and Projects Director, including agendas, mail, email, phone calls, client management, and other company logistics
    Develop and maintain efficient reporting, keep accurate and up to date information, prepare documentation and support the overall operations of the CEO's and Projects Director's office to ensure actions are followed up efficiently
    Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
    Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
    Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
    Maintain professionalism and strict confidentiality with all materials
    Organize team communications and plan events, both internal and off-site
    Lead the ideation and operational planning of corporate engagement initiatives as well as business related events
    Support Company All Hands and

    Board Meetings:
    helping to build the agenda, pull presentations together, email communication, calendar invite management, note taking, etc.
    Help coordinate workshops and other team sessions in partnership with appropriate departments
    Needs to maintain a good Document Management system for quick and easy recovery of any documentation
    Ad hoc and personal support, continuous self-improvement.

    Requirements
    Qualifications

    Bachelor's degree in marketing, business or a related field (Marketing is preferable)
    From 2-4 Years proven work experience in the same position
    Four or more years of experience in an administrative role reporting directly to upper management
    Excellent written and verbal communication skills
    Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
    Proficiency with office productivity tools and an aptitude for learning new software and systems
    Flexible team player, willing to adapt to changes and unafraid of challenges
    Ability to maintain confidentiality of information related to the company and its employees

    Preferred skills and qualifications

    Experience in overseeing budgets and expenses
    Experience in developing internal processes and filing systems
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