DAVID MACHUNIA

Service-oriented HR Executive with excellent performance in human resources and administration skills and experience. Dedicated team player to bring positive industry impact centered on organizational behavior and change management. Highly skilled in reviewing policies and suggesting actionable improvements aligned with industry best practices.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

Executive Human Resource & Administration 

Facilitate overall HR and Administration Processes by ensuring the following activities are completed in a timely and accurate manner to support all employees administrative and statutory requirements for manufacturing units and centrally for Executives and Managers in the organization: View/update the “Time/Attendance System” (SST) whilst       completing employee fingerprint registration process, Data downloading and attendance uploading to attendance sheets., Maintain employee, leave absenteeism/no-pay, incentive and EPF/ETF records and all other documents related to employee details 

Ensure timely completion of the below tasks to enable effective and on-time payroll processing in the system with zero audit failures for manufacturing units and central process for executives and managers: Completion of all employee related documentation and employee requests as per MAS Standards, Create and regularly update employee salary details, personal files and Data Management Systems whilst maintaining confidentially always, Identify and rectify errors occurring in the Time and Attendance and Payroll Systems and Processes on-time, Ensure salaries, increments and arrears are not processed without authorization, Prepare salaries accurately and forward to finance team to ensure timely payment of wages, Ensure all reports sent to the Finance department are updated and all payment cheques are finalized ,Coordination with internal teams for service and payments 

Ensuring 100% accuracy and confidentiality in the documentation process for management perusal and fulfil the necessary statutory requirements, Prepare and check EPF/ETF reports sent to the Department of Labour on time, Prepare and submit the employee statistics to BOI to the required deadlines (applied to BOI plants), Prepare Gross salary reports, pay summary details as and when required, Perform reconciliation of salary accounts and submit reports to Management and Inland Revenue Department as per schedule. 

Complete the below employee relations initiatives to enhance positive work environments and collaborations with the greater workforce: Actively participate in JCC meetings prepare, maintain and update documents / reports, assist in carrying out activities initiated to ensure conformity, execute planned initiatives to ensure budgeted Headcount (Direct and Indirect), ETO and Absenteeism rates are achieved by using accurate data proactively (e.g. using data analytics, Engage with all employees and assure all grievances are addressed and/or highlighted to the Management on-time, executing staff welfare processes and HR services by bringing innovative external solutions/services through negotiation with vendors and suppliers 

Support the plant/ facility to attract and recruit team member/staff employees by conducting internal and external campaigns whilst connecting with job banks and team leaders/ group leader to support the needle point 

Be proactive in identifying innovative/ alternative processes or solutions to enhance connectivity and maintaining open and honest relationships with all supporting teams as well as the management. 

Execute employee engagement activities as per the engagement calendar and assure perfect delivery (Annual trips, division/department/company events, religious activities and celebrations etc.) 

Help establish a sound work-culture by promoting suggestions, quality circles, kaizen mindset use of problem-solving tools. 

Assist in driving a work environment that practices Safety First, adheres to Compliance Regulations and abides by the MAS DNA 

Perform additional duties commensurate with the current role, as and when requested by management 

Delivers a high level of internal customer service (manufacturing and central functions as per levels), Delivers employee salary confirmations, visa letters and other requests within agreed upon timelines, ensure accurate data integrity for employee related documentation, directly deals with external parties such as banks and legislative government departments as required, Liaises and drives a highly efficient and customer-based insurance process and proactively resolves relevant issues 

Delivers a high level of system accuracy for management information: Bears single point responsibility for timely and accurate system related information/data , Proactively drives employee life cycle changes on time in HR systems and related systems , Ensure zero audit failures , Deliver accurate and timely reports/dashboard for management information ,Work with the GHR team on system related changes, issues and processes proactively 

Assistant Human Resource & Administration  

 Employee relations  

Compliance & sustainability  

Administration functions 

Operation-pay roll assistance  

Checking attendance and updating absenteeism on the Oracle. 

Learning and development 

Preparing weekly KPI and monthly KPI 

Assistant Human Resource –Employee Relation 

Checking Attendance and recording absenteeism  

Circulating attendance report to relevant departmental managers  

Updating leave cards and single swipe manual cards on the oracle  

Collecting employee suggestions and preparing agenda for JCC meeting and posting the minutes on the notice board. 

Maintaining accurate company head count 

Process employee requests for cross posting as endorsed by their immediate supervisors 

Provide logistical and material support for bonding activities in a department 

Recommend ER programs and programs for approval. 

Implement and administer ER programs for fostering inter-employee and labor-management relationships 

Checking the VOP Book  

System termination  

Team member line & department changes updates 

Checking and updating grievance book  

Team Member -Administration 

Company security administration. 

Developing security SOPs, training and monitoring the procedures. 

Implementation of CTPAT Procedures 

Company vehicle management. 

Procuring admin related items. 

Arranging payment to supplier and approving work cycle. (SAP System) 

Housekeeping management. 

Covid 19 management. 

Responsibility 

Security In-charge 

Administration support 

Development of security standard operations procedures (SOPs). 

Training security officer on those security SOPs 

implementation of the sops. 

Making monthly and dairy report to the department HOD 

To maintain security occurrence books and other security related documents. 

Developing a duty roster rotation in the assignment. 

Monitoring and the management of CCTV camera and submission of reports. 

Conducting fire drills and training