Vincent Muholo

My experience in Logistics and integrated supply chain in the three multinational companies and two local company that I have worked for in the past 20 years is proof that I am capable of carrying out the tasks for the above position that you are offering. I have a broad experience in forecast and supply planning, clearance documents management, inventory management, order management, customer relationship management, 3PLs (Third Party Logistics), reporting to management on  supply chain KPI’s (Key Performance Indicators) and coordinating supply chain and logistics  parameters so as to optimize demand, storage space, lead times and stock levels.

My ability to analyze needs and create unique solutions designed to yield a profitable outcome has proven to be one of my greatest assets. In short, I have broad expertise in, forecast planning, procurement, logistics and integrated supply chain operations, gained through experience with a wide range of situations. Computing knowledge, skills and experience that I have gained over the years has had a profound effect on my ability to perform logistics, purchasing and supplies functions.

Key Accountabilities at Laffitty Holdings Ltd

Nov 2020 to date

Commercial and Supply Chain Director

• Develop and implement commercial strategies according to company goals and objectives aiming to accelerate growth
• Conduct market research and analysis to create detailed business plans on commercial opportunities (expansion, business development etc.)
• Understand the requirements of existing customers to ensure their needs are being met
• Act to acquire new customers and manage client relationships (new and existing)
• Collaborate with and coordinate diverse teams (marketing, sales, customer service etc.)
• Build and maintain profitable partnerships with key stakeholders
• Monitor performance of commercial activities using key metrics
• Assist in setting financial targets and budget development and monitoring
• End to end supply chain management.

Key Accountabilities at Kimberly Clark Sub Saharan Africa, East Africa Ltd 

2017- To 2020 Kimberly Clark Sub Saharan Africa, East Africa Ltd

3rd July 2017 to 30th Oct 2020

Logistics Officer. (Section Head – Supply Chain East Africa)

• Responsible for the operations that maximize performance in safety, quality, service and cost efficiency.
• I manage customer’s delivery through the appointed 3PL and engage with clearing agent, customs and other regulatory agencies on behalf of KC.
• I oversee the 3PL responsibility for warehousing, inventory management, shipments to customers, exports of finished products to East Africa customers and ensure optimal utilization of resources to meet those agreed objectives.
• Ensure strict compliance to KC safety Standards and ensure all logistics and distribution activities adhere to environmental legislation, as well as complying with health and safety requirements.
• Ensure that the quality of products that are stored and shipped to the customers are not compromised through poor handling.
• Manage and control warehousing expense through control to budget standards and providing cost monitoring and timely reporting of information.
• Manage all elements of cost while ensuring flexibility is maximized and service levels for both internal and external customers are met.
• Provide highest performance in customer service through maintaining good business relationship with customers, prioritize resources to meet service and measuring and maximize delivery performance against available stock.
• Make annual budget for the East Africa Logistics and Supply chain and manage the available resources within approved budget.
• Manage and monitor the 3PL activities to achieve Kenya Business and Supply Chain objectives and ensure continuous improvement in service delivery to Customers at minimum cost to serve.
• Manage customs and regulatory relations while driving overall 3PL performance management and fostering a Lean culture.
• Manage all activities of clearing to ensure demurrage cost is reduced to the lowest minimum month on month with a LEAN Supply Chain Mind-set.
•  Lead the S&OP (Sales and Operation Planning) and S&OE (Sales and Operations Execution) meetings for EA (East Africa)
• Coordinate all Supply Chain related activities for the East African Business

Recognition at KCSSA E.A.

I have saved USD 5300 from Jan 2018 to June 2020 by implementing cost saving strategies in procurement of packaging material and personnel clearing costs. 

Key Accountabilities at Pwani Oils Kenya Ltd 

2016- To 2017 Pwani Oils Kenya Ltd        

           22nd February 2016 to 2nd July 2017

            Logistics Executive (Ass Section Head)

Daily Reports

• Report on Actual loading of the previous day i.e. customer,  number of trucks loaded, tonnages loaded, destinations, SKU’s (Stock Keeping Unit) and truck turnaround of each truck.
• Report on the logistical cost of the department i.e. contract wages, overtime, forklift contract usage, diesel for the forklift, damages incurred whilst loading and converting it to cost per kg on a daily basis.

Warehousing

• Daily cycle counts
• Investigating cycle counting variances and resolve issues.
• Monthly stock takes.
• Monitoring warehouse expenses on a daily basis.
• Ensure that all SKU’s (stock keeping products) are properly stored. 

Product Quality

• Train the loading supervisors and crew on efficient handling of the loading process. 
• Daily monitoring of process yields and taking corrective measures for each individual case. 
• Daily documentation of damages/wastes and implementing action plans for correction.
• Make sure that the loading supervisors don’t incur damages whilst loading

Logistics, 3PL Management and Monitoring

• Continuously ensure competitive selection of logistic partners based on freight cost. 
• Constantly monitor cost and allow purchase only for needed items. 
• Ensure contract forklifts works within budget. 
• Drive aggressive loading targets. 
• Liaise with all the transporters and ensure that we have enough trucks for the following day.
• Ensure all 3PL contractors are adhere to the agreed SLA’s (Service Level Agreements)
• Ensure correct truck turn around for each loading truck that is loading.
• Monitor Global outward bound freight cost on a daily basis for Jomvu plant, Kikambala plant, and all distribution centers, NDC (Nairobi Distribution Centre), CDC (Central Distribution Center), MDC (Mombasa Distribution Centre) and RDC(Rift Valley Distribution Center).

Order Conversion/Customer Service 

• Run the pending orders list for the day and ensure that all orders to be shipped out the following day are in stock or will be produced prior to loading.
• Ensure that all inter organization transfers/orders are executed before 10pm every day.
• Execute the loading plan for the next day as per pending order list/inter org transfers
• Liaise with production and ensure that the night and day production is in tandem with the loading schedule.
• Liaise with truck drivers when en route/and on arrival to the customers.

Freight Risk 

• Liaise with police/insurers in case of an accident or theft incident when goods are in transit to the customer.

KPI Management             

• Oversee performance management of the team and implement PP-KRA (Performance Profile - Key Result Areas) & DDI's (Daily Discipline Indicators) 
• Put in place a performance tracker to ensure key deliverables are attained. 
• Oversee Team performance management. 

EHS Standards

•             Enforce EHS standards through - out the logistics and supply chain section. 

Recognition at Pwani Oils

I introduced an Invoicing Freight Audit system for checking outbound invoicing of shipments i.e. shipping company used, truck loaded, tonnage loaded, truck number, destination, rate used, and thus saving Pwani Oils over Ksh 3.5 million on invoicing errors(double invoicing, wrong rates, wrong tonnages) from 1st July 2016 to 3rd July 2017.

             Key Accountabilities at Farmchem Kenya Ltd 

2012- To 2016 Farmchem Kenya Ltd

           1st February 2012 to 30th January 2016

            Procurement & Logistics Officer (Section Head)

Purchasing

• Head the procurement weekly/monthly demand and supply planning meeting as per the quarterly sales budget and reporting to the Operations manager and Managing Director.
• Developing and implementing process to ensure effective forecasting and ordering for optimal supply.
• Identifying the necessary quantities to be purchased, validate orders internally and issue orders to suppliers.
• Managing daily activities, including purchase ordering system, forecast management system and obsolescence.
• Analyze nonmoving stock, slow moving stock, and out of stock, and develop an action plan and plan accordingly to mitigate the above situations.
• Track inventory movements in the warehouse according to the company guidelines.
•         Identifying, tendering, bid analysis, evaluating, selecting, and developing the Supplier    base     to meet the company’s supply requirement of cost, service and quality targets.
• Contract management for both local and international suppliers.
• Ensure all high value PR’s (Purchase Requisitions) and PO’s (Purchase Orders) are signed by authorized staff.
• Utilizing the problem identification process to determine cause of stock turn-around times, stock-outages and take remedial action to ensure continuous performance improvement.
• Regularly liaising and evaluating suppliers to ensure that inventories are maintained, and ensure all turnaround and delivery timelines are met, for self and team as per the Procurement Department SLA’s (Service Level Agreements) using OTS (Order Tracking System).
• Keeping abreast with developments in the procurement field in order to add value.
• Supplier visits to determine suitability.

Warehousing

• Managing work and information flows to ensure cost effective and timely acquisition of materials to set stock level targets, whilst ensuring no stock-out and system information integrity.
• Daily cycle counts
• Investigating cycle counting variances and resolve issues.
• Monthly stock takes.
• Ensure that products and racks are labeled appropriately.
• Ensure that the warehouse is always clean.
• Liaise with the warehouse supervisor on all warehouse stocks and safety guidelines.
• Liaising with the warehouse supervisor on all receipts and dispatch documentation.

Logistics

• Negotiating in and out-bound transport contractor rates and third party (product) purchases to ensure maximization of profits.
• Keeping abreast with developments in the logistics field in order to add value.
• Manage all international in bound material and out bound finished goods, from the date of purchase/sale, port entry/dispatch clearance and transport (rail/road) to and from the factory using the OTS (Order Tracking System).
• Reporting to concerned parties on shipping line performances and deviations. 
• Import/Export documents (Commercial Invoice, airway bill, bill of lading, packing list, insurance certificate and any other related document) follow up with suppliers/customers, banks and forwarding the documents to the freight forwarding company after duly signing and stamping for import/export clearance purposes.

Distribution Management

• Liaise with office sales representatives, field agronomists and marketing managers on weekly deliveries.
• Liaise with Warehouse Supervisor on weekly loading and deliveries.
• Vehicle checklist supervision (Fuel, Millage, Insurance, Service and Repairs, Logbook, Vehicle inspection, Cleanliness) 
• Delivery trip management (Fuel card, Driver and conductor per diem)
• Vehicle breakdown recovery coordination.
• Vehicle internet and mobile phone security tracking.

Government Legal Requirements

• Taking charge of and ensuring that the products are within the legal requirements of the QMS (Quality Management Systems), AAK (Agrochemical Association of Kenya), PCPB (Pest Control and Produce Board) and KEPHIS (Kenya Plant Health Inspectorate Services) KRA (Kenya Revenue Authority) import/export HS codes and guidelines.

Risk Management

• Responsible for timely and efficient processing of applications and claims under marine and GIT (Goods in Transit) insurance covers, within the policy terms.
• Managing recovery of the claims, including liaison of police, loss adjusters, investigators and insurance brokers in all related cases.
• Security, Health and Safety Management
• In liaison with the Production team leader I monitor effluent/packaging waste program, ensuring that waste materials are handled and disposed of in accordance with established policies.
• Investigating cases relating to theft, fraud and loss of company products.
• Ensuring all security systems are functioning properly e.g. electric fence, CCTV, emergency generator, surveillance, and outsourced  security personnel follow the companies security policies and procedures.
• Ensure that all firefighting equipment is duly serviced and are functioning properly.

Document Management

• Reviewing activities, setting benchmarks and agreeing on execution of objectives, whilst complying with QMS (Quality Management Systems).
• Ensuring procurement/logistics records are processed and maintained in compliance with accepted policies and procedures, which meet both internal and statutory reporting requirements.
• Reviewing controls needed and maintain data accumulation and reporting system for iScala ERP (Enterprise Resource Planning) system.
• Continuously evaluating and ensuring optimal utilization of existing and new technologies/computer systems in the procurement/logistics function.
• Submitting a monthly department report by the 5th working day of the following month.

Staff Supervision

• Ensure procurement staff KPI’s (Key Performance Index) are met.
• Managing staff grievances and disciplinary procedures.
• Managing leave allowances for my team.
• Responsible for team training and coaching.
• Check teams output.
• Evaluate team progress.
• Recruitment of procurement staff.
• Ensure that procurement staff adhere to all interdepartmental SLA,s (Service level Agreements) especially with field staff (Agronomists and Regional sales teams)

Mobile Phone and Radio Communications

• Ensure all delivery vehicles have functioning radio communication equipment.
• Ensure all delivery drivers have mobile phones with credit facilities before departure for deliveries throughout the country.
• Premises Rehabilitation and General Maintenance
• In liaison with the security and Administration team leaders I ensure that all repairs and services are carried out on the premises.

Systems Checks and Balances

• Effective administration of all expenses relating to issuance of all Purchase Orders.
• Ensuring effective internal and external controls are established and strictly observed.
• Reviewing and updating standard costs in the bill of materials, vs. actual costs, for inaccuracies.
• Validate the cost of goods sold as part of the month-end procedures.
• Ensure all Invoices tally with the corresponding goods receipt note from the warehouse.

 Emergency Preparedness

• Participate as a committee member for the Fire response preparedness both on and off site for the company
• Participate as a committee member for the Civil Strife response both on and off site for the company.

Financial Responsibility

• Continuous management, support and reporting of budget and forecast activities.
• Report to all HOD’s (Heads of Departments) on their monthly department procurement expenditures.
• Implementing strategy to achieve annual incremental growth/increase in product margins.
• Achieve, within approved budget, product disposals and obsolesce write off.
• Provide smart financing proposal for procurement and capital requirements budget.
• Capturing exchange rates for copper at the metals stock exchange in London.

Recognition at Farmchem

I introduced DMS (Daily Management Systems Meeting which increased sales by 50% to 75% per month.

Key Accountabilities as a Client Care Specialist at Tetra Pak

2011-2012 Tetra Pak Kenya Ltd – (Contract)

                     1st August 2011 to 30th January 2012   

                       Customer Service Specialist

 Order Fulfillment 

• Secures supply chain PM (Projected Monthly) / AM (Actual Monthly) order fulfillment, from local CF(Customer Forecasts) and CF (Customer Forecasts) abroad, striving for Perfect Confirmation and perfect Delivery.
• Provide Pro-forma Invoice and Final Invoices to customers.
• Interact with customer to understand their level of stock and advice on production and delivery order.
• Train and assist customer on Tetra Pak systems SAP/R3
• Negotiate on behalf of customer for optimum transport rates and lead times.

 Design Administration

• Co-ordinates Design Administration between CF, Repro and Customer.
• Design invoicing.
• Provides supply chain expertise to support new product development / launch
• Drive and manage design lead time.

 Claims handling

• •     Secures and champions claim follow-up and administration for PM (Projected Monthly)   and AM (Actual Monthly) to customers satisfaction liaising with technical, factory and commercial departments.
• Ensure customer claims are resolved within 28 days, and that solution provided attended customer quality expectation.

 Rolling forecast

• Secures accurate Sales Forecasting (3 months focus and co-planning with customers)
• Data collection on stock position, consumption trends at the customers as a critical input to the monthly rolling forecasting process.

 Key Account Team

• Active core member of a KAM (Key Account Management) team ensuring all above responsibilities are attainable for the Key Account Customer in question.

Key Accountabilities as a Material Planner at Tetra Pak

 2009-2012 Tetra Pak Kenya Ltd – (Contract)

            27th May 2009 to 30th July 2011   

            Materials Planner & Logistics Coordinator

• Preparation of weekly and monthly reports of all goods in stock, GIT (Goods in Transit), and orders with suppliers.
• Preparation of annual capacity building for the forecast of materials required in the current financial year.
• Setting and reviewing stock levels on a continuous basis in order to meet operation requirements in SAP/R3. 
• Checking and verifying quantity of goods received for payment. 
• Conversion of APO (Advanced Planning Optimization) system figures from both commercial and sales forecasts figures in order to determine the quantity of paperboard, aluminum foil and polymers to be imported in tones for production while considering what we have in stock and GIT (Goods in transit).
• Overall planning of raw materials, additional materials and consumables on monthly basis.
• Preparation of Scheduling agreements with suppliers for raw materials and additional materials after planning for the next four to six months depending on the lead time of each and every material on SAP/R3 as per the MRF (Monthly Rolling Forecast)
• Raising PO (Purchase orders) for base materials with both local and foreign suppliers in South Africa, Brazil, Sweden and United States of America on SAP/R3.
• Ensuring materials/spares are available on time by tracking shipments and shipping documents with the use of shipment/order tracking worksheet tool.
• Application of IDF’s (import declaration forms) in Orbus system of KRA (Kenya Revenue Authority).
• Application of TREO (Tax Remission for Export Office) and EGPSP (Essential Goods Production Support Program) with Treasury Export Office and KRA, for raw materials which are to be imported and will be used for production of both finished goods that will be consumed locally (Form C60) and finished goods which are for export consumption (Form C56). 
• Liaising with Commercial and Sales and updating stocks required in case there are any changes.
• Calculations of variances between actual and forecasted sales for all products, and communicating this back to Commercial and Sales staff.
• Attending weekly forecast review meetings with commercial and sales to determine whether there are any pending or crucial orders that need to be prioritized in production.
• Attending the monthly KPI (Key Performance Index) meeting for Inventory days of base materials and finished goods in stock in WCM (World Class Manufacturing).
• Calculations and compilation of Bonds reconciliations and cancellations with KRA.
• Gathering intelligence from Key account managers in commercial and sales on  customer orders and business trends so that I can be able to determine if and when we are to increase or decrease safety stock.
• Updating current and future material spread sheet checklists and databases including the    enterprise resource planning system (ERP) SAP/R3 for materials that have been ordered and are on transit for both local and international goods.
• Liaise with suppliers on upcoming orders and at the same time advising them when they should produce and ship to Kenya.
• Ensuring processing of all receiving/issuance of documents is timely done. 
• Processing of both suppliers and freight agent invoices on SAP/R3.
• I am involved in the monthly stock taking process.
• Calculation of customs import duty on all materials being imported to Tetra Pak upon receipt of the customs entry document (Form C17) and preparation of the payment voucher to the finance department for the customs cheque /RTGS.
• I liaise with our clearing agent and freight forwarder on which containers are to be transported to our site in Tetra Pak and also the containers that need to be transported direct to our customers from the port in Mombasa e.g. Delmonte, Britania and Sameer.

Recognition at Tetra Pak

 I managed to import raw material that produced 700 million standard packs in 2009.

 I cancelled Bonds worth 600 million in 2010.

De La Rue Key Accountabilities

2005 - 2009 De La Rue Kenya Ltd       

         October 2007 to April 2009

                    Technical Procurement & Logistics Coordinator

        March 2005 to September 2007

                    Deputy Technical Logistics Coordinator 

• Assist the Logistics, Purchasing and Supplies manager in overseeing and supervising the     effective operations of the logistics, purchasing and supplies function.
• Prepare a projections report for all materials to be used in the next four to six months in advance while taking into account all stocks that are being held on a weekly and a periodic basis.
• Planning for materials by reviewing weekly and periodic reports on the enterprise resource planning system, whilst putting inventory and timely delivery of materials in mind by liaising with the production administrator, suppliers, both local and international, and the sales team in both Kenya and the UK.
• Raising purchase orders for endpaper (paperboard), interior paper, inks, thread, covers, brasses etc. on time as per planned materials and reconciling purchase requisitions and purchase orders for materials raised and ensure invoices received for materials are verified against purchase orders and requisitions while ensuring the supplier is paid within the stipulated time.
• Advice suppliers of up-coming orders so as to enable them plan there production schedule and order base materials in time for production of our goods.
• Updating current and future material spread sheet checklists and databases including the enterprise resource planning system (ERP) SYSPRO for materials that have been ordered and are on transit for both local and international goods.
• Liaise with suppliers on materials that have been ordered, for both local and international goods in order to ensure the lead time are not compromised and thus timely delivery materials.
• Assign freight purchase orders on all freight quotes and of all incoming materials for passports and vouchers, raising freight requisition, weekly  reconciling freight quotes with the shipping agent, and at the  same time updating all freight quotes and requisitions  into a database and  ensure all freight invoices received from the shipping agent for  materials are verified and paid on time.
• Processing of both suppliers and freight agent invoices.
• Investigate and calculate any material and component shortfalls during production.
• File every job correspondence, Transfer Pricing Schedule, Sales Order Purchase Order Forms and purchase order instructions in a single folder in both hard and soft copy.
• Liaise with international suppliers and freight agents in the UK, rest of Europe, America and Japan and advise them which method of freight is to be used to deliver the goods ordered to De La Rue Kenya.
• Liaise with suppliers to forward all the shipping documents to the shipping agent on time for effective delivery of goods.
• Liaise with the shipping agent to book a container in the UK after every six weeks, depending on the goods that are ready to be collected from suppliers in Europe, which are then loaded onto the container for onward sea freight to Kenya.
• Preparing goods in transit report on a periodic basis both for goods that have been shipped sea freight and airfreight which I then presented to the finance department. 
• Ensure compliance with ISO 9001 and 14001 management Systems.

October 2003 to February 2005

Materials Supply Controller

•             Receipt of local and international raw materials.

•             Issuance of raw materials and W.I.P. (Work in Progress) to production.

•             Receipt and storage of daily work in progress for safe keeping in the warehouse.

•             Reconciliation with auditors on issues and receipts of raw materials and work in progress.

•             Monthly stock takes of all raw materials and work in progress.

•             Preparation of purchase requisitions for replenishment of stock.

•             Maintained a database for all daily issues, receipts and monthly stock take.

•             In charge of security, health and safety of the warehouse.

•             Participated in the weekly production meeting of all security products.

•             Participated in the monthly demand planning meeting by stating the quantities of stock available.

March 2003 to September 2003

      Quality Assurance Inspector

Recognition at De La Rue

Recognized for setting up the purchasing and supplies Database for the Nairobi site by the CEO in the UK in 2004 and I was awarded a spotlight certificate.

• Recognized by the Managing Director of the De La Rue Nairobi site for having devised a lead time strategy for goods and raw materials and thus made over GBP 64,000 in freight savings in 2008 and I was awarded another spotlight certificate

Diploma 1 & 2 in Business Management,                 Computer Pride Kenya,

(ABE UK)        2008

UNIX System & Network Administration                   University of Nairobi Kenya                                       2001

Certificate in Computer Science    Associated Computer Services                                   1998

Certificate in Business Basics          Private Candidate                                     1994

KCSE                                                                            East Leigh High School

1991

Training

Certificate in Supervisory Training                            Resource Associates                     2008

Certificate in Customer Care                                     Ascend                                            2006

Certificate in Fire Fighting                                           Nimrod                                            2006

Certificate in First Aid Training                                  AAR                                                   2006

Certificate in Supervisory Training                            SBO Training                                    2006

Certificate in HIV/AIDS Training                                 Crystal Hill Consulting                    2005

Driving (BCE)                                                                 Heltz Driving School                        2001