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    Roster, HR Business Partner Assistant, G5 at - Nairobi, Kenya - World Health Organization (WHO)

    World Health Organization (WHO)
    World Health Organization (WHO) Nairobi, Kenya

    1 day ago

    Default job background
    Full time
    Description
    The World Health Organization is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland.


    Recruitment and Selection:
    Assist the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff (all categories), and Consultants:
    Draft and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions
    Generate preliminary screening of applicants on the basis of agreed criteria; generate spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel
    Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing
    Conduct reference searches and enters candidate profiles in GSM
    Initiates preliminary version of selection panel reports (by inserting posting and screening

    Maintain a vetting system for candidates to be retained for roster purposes as well as data collection on roster usage, including cross referencing the candidates with past interns, volunteers and retirees.

    Administration Of Contracts

    Provide assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.

    Be responsible for all administrative actions for staff members under the BC e.g. onboarding, extensions, separations, retirements,

    Liaise with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.

    Act as the focal point for all questions in relation to administration of contracts.

    Consultants

    Review the submissions, ensuring they are in line with the consultants or other policies and ensuring timely processing of the requests preparing a recommendation to the Responsible HR Officer for final clearance.

    Provide guidance and training to the assigned divisions/departments/programmes on the compliant submission processes for a consultant or other contract type.

    Launch and manage the candidate onboarding in the system, ensuring all necessary documentation, mandatory training and reference checks are requested and verified.

    General

    Maintain an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.

    Draft reports and messages, prepares formal HR correspondence to both staff members and managers.

    Organize meetings, teleconferences, and selection panels and all related logistics; ensure completeness of all documentation and information for the meeting.

    Act as the focal point for all HR questions in relation to the topics covered.
    Liaise with different Clusters within WHO to share, search for information and proactively develop new useful contacts.

    Required Qualifications
    Education



    Essential:
    Completion of secondary education supplemented by training in administrative/HR work

    Desirable:
    A bachelor's degree in business administration or HR or a relevant field

    Experience



    Essential:
    At least 5 years of relevant experience in HR.

    Desirable:
    Relevant working experience with WHO or anther UN agency in the field of HR

    Functional Knowledge And Skills

    Strong analytical skills and good sense of judgement
    Ability to draft in English neatly, concisely and grammatically correct
    Very good organization skills
    High sense of prioritization and attention to details
    Discretion and tact; ability to handle and preserve confidential information
    Ability to liaise with people at all levels in the Organization and to proactively search for information
    Ability to plan ahead and at the same time work well under pressure
    Customer orientation, cultural sensitivity and good business ethics
    Self-motivated, flexible and able to innovate
    Good knowledge of WHO rules, procedures and office practices is desirable.

    WHO Competencies

    Teamwork
    Respecting and promoting individual and cultural differences
    Communication
    Producing results
    Knowing and managing yourself

    Use Of Language Skills

    Essential:
    Excellent knowledge of English and local language.
    Other Skills

    Proficiency in Microsoft Office
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