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    Finance and Administration Coordinator, Information - Nairobi, Kenya - IREX

    IREX
    IREX Nairobi, Kenya

    5 days ago

    Default job background
    Full time
    Description
    IREX is a global development and education organization.

    We strive for a more just, prosperous, and inclusive world-where individuals reach their full potential, governments serve their people, and communities thrive.

    Your Background & Skills

    Organize event logistics, including but not limited to, coordinating hotel accommodations, event venues, flights, and local transportation, for IREX employees and program participants.

    Conduct and manage procurements for vendors in the East Africa region according to IREX policies.
    Provide support for participant per diem payments and stipends and collecting documentation. Support the vetting process of vendors and program participants.
    Support communication with training participants before, during, and after training activities.
    Support ensuring compliance of all activities and operations with government and IREX policies and regulations.
    Support with vendor management, maintaining vendor relationships, and the addition of new vendors.
    Support preparation and reconciliation of expense reports and advance payments for IREX staff.
    Support preparation of project financial forecasts and budget management and analysis as needed.
    Review invoices from vendors and ensure their timely payment.
    Assisting with financial audits, reporting, and compliance.
    Assisting with monitoring and evaluation tasks as needed.
    Support new partner selection processes.
    Review partner due diligence, conduct risk assessments, and implement risk mitigation strategies.
    Review budgets from partners and ensure compliance with IREX and USAID policy.
    Review milestones and financial reports from partners and ensure compliance with the subgrant requirements.
    Process partner payment requests.
    Manage subgrant and payment documentation files.
    You must have unrestricted authorization to work in Kenya.

    Your Daily Tasks

    Bachelor's degree or equivalent experience in related field (e.g. Accounting, Finance, Business Administration).
    A minimum of 2 years' relevant work experience.
    Very good command of English Language is required.

    Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel) Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.

    Experience working with NGOs in finance and administration is preferred.
    Experience working within project Monitoring and Evaluation is preferred.
    Experience working with globally based teams is preferred.
    Knowledge of the East African operating environment, especially as it relates to media and civil society is preferred.
    Experience working with US government grants preferred.
    Excellent interpersonal, customer service, and communications skills, both oral and written required
    Ability to follow oral and written instructions.
    Positive attitude and willingness to support and assist colleagues.
    Other support duties as needed.
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