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    Admin and HR Officer - Nairobi, Kenya - Nairobi Adventist Hospital

    Nairobi Adventist Hospital
    Nairobi Adventist Hospital Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description

    ABOUT THE COMPANY

    Nairobi Adventist hospital, a new level 4 Faith Based Hospital provides excellent employment
    opportunities to competent, diligent and ethical individuals. We are located in Nyari, Westlands
    off Redhill Road.

    JOB SUMMARY

    QualificationsDegree or higher diploma in Human resources managementActive registration and good standing with IHRMFive years working experience, with two of them in a supervisory/ mid-level management roleProficiency in Microsoft Office suitePerformance contracting and management skillsAdditional training in business management or administration will be an advantagePrevious experience in customer service will be an added advantageGreat communication skillsPeople skillsSelf-driven and able to work with minimum supervision

    RESPONSIBILITIES

    Human resource duties:Scheduling job interviews and assisting in interview processTo plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomesAnalysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.Prepare and provide advice to staff members on specific entitlements.Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).Serves as a point person for all new employee questions.Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.Participate in staff appraisalMaintains employee information by entering and updating employment and status-change data.Maintains employee confidence and protects operations by keeping human resource Information confidential.Submits employee data reports by assembling, preparing, and analyzing data.Ensuring background and reference checks are completedOverseeing the completion of compensation and benefit documentationMaintaining current HR files and databaseMaintaining records related to grievances, performance reviews, and disciplinary actionsPerforming file audits to ensure that all required employee documentation Is collected and maintainedCompleting termination paperwork and assisting with exit Interviews.Perform other HR duties as required. Administrative assistant duties:Ensure that the hospital's calendar of events is implemented as scheduledAssist in monitoring and reporting on the daily operations of the hospitalAssist with preparation of monthly, quarterly and yearly progress reports.Handling of the hospital correspondences and keeping such filesAct as a liaison between the C.E.O's office and internal and external partiesManaging an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O's next moveManage the communication in and out of the C.E.O's officePrioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)Follow up with key contributors to the C.E.O's projects and maintain the timeline around deliverables, keeping the projects on task.Produce all necessary documents, reports and presentations for the C.E.OOrganize and maintain the C.E.O's officeOther duties and responsibilities as assigned by the C.E.O

    REQUIRED SKILLS

    Office administration, management, Office supplies management, Organize and manage recruitment campaigns

    REQUIRED EDUCATION

    Bachelor's degree

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