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    Procurement Officer - Nairobi, Kenya - Development Alternatives Incorporated

    Development Alternatives Incorporated
    Development Alternatives Incorporated Nairobi, Kenya

    3 days ago

    Default job background
    Full time
    Description

    ABOUT THE COMPANY

    DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
    We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.
    Since 1970, we have worked in more than 150 countries—delivering results across the spectrum of international development contexts, from stable societies and high-growth economies to challenging environments racked by political or military conflict.

    JOB SUMMARY

    The Procurement Officer will report to the Regional Coordinator and work in close collaboration with the Nairobi-based Director for Finance and Operations. S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The Procurement Officer will oversee and conduct procurement of subcontracts and other goods and services, ensuring consistency with DAI and the activity's policies and procedures. Working with programmatic and other operations staff, ensure that all contract actions are compliant with US Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR) regulations, as well as DAI policies and procedures.Qualificationsdegree in relevant field of experience including 3 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities.literate with e-mail, word processing, and spreadsheet experienceto multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a English is USG and FAR regulations and procurement and acquisition aspects of USAID-funded individuals that have worked in northern and southeastern Kenya, especially Garissa, Isiolo, Marsabit, Samburu, Turkana, Wajir, Kitui, Makueni, and Taita Tavetafor individuals that have worked on programs with a focus in water, sanitation, agriculture, or sustainable livelihoods.

    RESPONSIBILITIES

    General Acquisition & Procurement Responsibilities at the regional and county level:Handle the procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.Monitor and track procurement activities and the delivery of goods/services.negotiate, modify subcontract agreements issued by DAI's activity.subcontracts invoice verification and approval process as required by DAI policies.Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plansConduct price/cost/reasonability analyses.Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets.Ensure complete backup documentation for procurements is submitted to activity's Finance Team for payment.Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.Determine source selection methods for complex procurements to ensure compliance.May serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds.Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.Through market research efforts, identify and qualify potential suppliers (and products/services)Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.Work closely with various home office support staff as necessary.Policies & ProceduresMaintain integrity, fairness, accuracy, and openness in procurement processes.Follow all DAI/USAID and FAR policies, and procedures.integrity, fairness, accuracy, and openness in procurement processes.DAI/USAID and FAR policies, and procedures are followed and enforced.Help activity staff become more familiar, and understand, DAI procurement policies and procedures.Procurement Management SystemsComply with consistent usage of DAI's operations and procurement systems (TAMIS) in managing procurement processes.Maintain electronic procurement records & files in required DAI's systems.Train other DAI staff in the use of procurement systems, as necessaryLogisticswith maintaining inventory of project travel requests and manage drivers' time and transportation schedule accordingly.vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.

    REQUIRED SKILLS

    Budgeting, financial planning, Reporting, Logistics planning and management, Procurement, Purchasing, Cash management (company)

    REQUIRED EDUCATION

    Bachelor's degree

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