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    People Operations Assistant at - Nairobi, Kenya - Savannah Informatics

    Savannah Informatics
    Savannah Informatics Nairobi, Kenya

    2 days ago

    Default job background
    Full time
    Description

    Savannah Informatics Limited (Savannah), is a clinician-led health informatics company delivering innovative and interoperable healthcare solutions to improve access to affordable quality healthcare.

    Savannah is privately owned and has an established footprint and operating base in Kenya with over 140 employees, majority of whom are informatics professionals.

    Summary

    We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company's directors.

    Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

    Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.

    To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

    Responsibilities

    Maintaining physical and digital personnel records like employment contracts and PTO requests
    Update internal databases with new information (e.g. record sick or maternity leave)​
    Prepare HR documents, like employment contracts and new hire guides
    Create, revise and distribute guidelines on company policies and FAQ documents
    Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
    Assist with recruiting by publishing and removing job ads, creating interview guides etc
    Schedule job interviews and contact candidates as needed
    Prepare regular reports and presentations on HR-related metrics with the support of the People & Talent lead
    Develop, revise and deploy training and onboarding & offboarding materials
    Respond to employees' queries about HR-related issues
    Participate in HR projects (e.g. help organize a job fair event or school outreach programs)

    Requirements
    Skills

    Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
    Familiarity with any Human Resources Information Systems (HRIS)
    Knowledge of labour legislation in Kenya
    Experience using spreadsheets and PowerPoint presentation tools
    Exceptional organizational skills
    Strong phone, email and in-person communication skills
    Strong critical thinking skills.
    Good ethical judgment.

    Education​

    BSc/ Diploma in Human Resources Management or relevant field
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