Jobs
>
Administrative Assistant
>
Nairobi

    Administrative Assistant - Nairobi, Kenya - Kenya Airways

    Kenya Airways
    Kenya Airways Nairobi, Kenya

    2 days ago

    Default job background
    Full time
    Description

    Kenya Airways, the leading African airline flying to more African destinations than any other carrier, takes pride in being at the forefront of connecting Africa to the world and the World to Africa through its hub Nairobi Jomo Kenyatta International Airport.

    Summary


    The candidate will provide administrative and general support to the Fahari Aviation team by managing and facilitating day-to-day operations, coordinating activities, meetings, and events, managing schedules, handling correspondence, maintaining records, and assisting in various administrative tasks to various sections.

    Principal Accountabilities (Responsibility)
    General Managers Office

    The General Manager's office requires dedicated administrative support to enable effective management of the executive's calendar, correspondence, and meetings.

    The Administrative assistant will ensure that the General Manager can allocate their time and attention to strategic decision-making and high-level responsibilities, while also providing necessary support for presentations, reports, and travel arrangements.

    This assistance will enhance the General Manager's productivity and contribute to their overall effectiveness.

    The Specific tasks

    Arrange meetings, arrange appointments, and manage the General Manager's calendar.
    Set meeting agendas in advance, record minutes accurately, and follow up on action items.
    As needed, draft and revise letters, presentations, and other documents.
    Coordinate travel arrangements, including flights, accommodations, and transportation.
    Assist in organizing and coordinating company events and functions.
    Monitoring expenditure against set budgets and monthly reporting.
    Managing petty cash, stationary requisition process, filing, and other routine tasks.

    ROC Operations Office

    The administrative assistant will support the ROC Operation office in documentation and equipment management. This operational support will contribute to improved efficiency, regulatory compliance, informed decision-making, and streamlined operations.

    By performing these responsibilities effectively, the administrative assistant ensures that the drone operation section operates smoothly, mitigates risks, and achieves operational excellence.

    The specific tasks

    Flight Operations Coordination - Coordinates Payments and documentation requirements by KCAA to approve operations.

    Coordinating activities and working with stakeholders in Operation on initiatives such as the quarterly Town hall, Customer fora, team activities.

    by providing administrative support
    Assist in maintaining accurate records, files, and databases for operational activities.
    Assist in procurement activities, including vendor coordination and purchase orders.
    Handle office supply management, inventory control, and equipment maintenance.

    Operational Support - The assistant provides general operational support, including logistics coordination, administrative tasks, collaboration with other departments, coordination of training programs, and support in ad-hoc operational tasks and projects.

    UTO Office

    The administrative assistant will support the UTO Office in organizing training programs, managing participant registrations, and maintaining training records, and coordinating logistics.

    This will optimize training and streamline the overall process.

    The specific tasks

    Flight Operations Coordination - Coordinates Payments and documentation requirements by KCAA to approve operations.

    Coordinating activities and working with stakeholders in Operation on initiatives such as the quarterly Town hall, Customer fora, team activities.

    by providing administrative support

    Training Program Coordination - Coordinating training programs, managing schedules, handling participant registrations, organizing training materials and facilities, maintaining records, and collecting feedback from participants.

    Administrative Support - Managing office operations, maintaining databases and filing systems, drafts documents and reports, orders and manages training supplies, and handles travel arrangements and logistics.

    Communication and Correspondence - Manage communication channels, handles correspondence, responds to inquiries, drafts and edits training-related communications, and maintains contact lists for effective communication with trainers, trainees, and stakeholders.

    Event and Logistics Coordination - Assists in planning and organizing training events, coordinating logistics such as venue booking and equipment setup, managing registrations and participant communication, and liaising with external vendors and partners.

    Record keeping and Reporting - Maintain accurate training records, generates reports on training activities and participant feedback, analyzes training metrics, and ensures compliance with documentation and contract management.

    Job Requirements

    Qualification(Minimum)

    Minimum University Graduate in Business, Secretarial, Administration, Management, or a related field.
    Relevant certifications or additional qualifications will be considered a plus.
    3-5 years' experience in office administration or as a personal assistant to a senior manager.

    Additional Details
    Other Skills

    Knowledge of Business.
    Strong business writing ability.
    Excellent interpersonal and communication skills
    Strong time management and organizational abilities.
    Analytical ability.
    Managing budgets.
    Ability to exercise a high level of professionalism and discretion with respect to confidential and sensitive matters required.
    Ability to quickly and thoughtfully build and maintain relationships required.
    Ability to work both collaboratively and independently and meet deadlines required.
    High level of proficiency with Microsoft Office applications, Microsoft Teams, Zoom, and Adobe Acrobat.
    Ability to multi-task and prioritize among competing demands and adapt to changing needs in a fast-paced environment required.
  • beBee Professionals

    Administrative Assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh45,000 per month

    Infinite Freedom Project is a private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- or ...

  • beBee Professionals

    Administrative assistant

    5 days ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh35,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh30,000 - KSh40,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    5 days ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh45,000 per month

    Infinite Freedom Project is a private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- or ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    5 days ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    11 hours ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    2 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    4 days ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. UNDRR (formerly UNISDR) is the United Nations focal point for disaster risk r ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    1 day ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • UN-Habitat

    Administrative Assistant at

    1 week ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • White Labelled Employer

    Administrative Assistant

    11 hours ago

    White Labelled Employer Nairobi, Kenya Full time

    ABOUT THE COMPANY · A multi-sector recruiter on the hunt for talent from entry level to C-suite positions on behalf of corporate entities. · JOB SUMMARY · About the Company;We are a fast-growing leisure travel company located in Nairobi.We are looking for a versatile and highly o ...

  • United Nations Environment Programme (UNEP)

    Administrative Assistant at

    1 day ago

    United Nations Environment Programme (UNEP) Nairobi, Kenya Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    1 week ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. · Responsibilities · Under the supervision of the Administrative officer (NO- ...

  • UNESCO - United Nations Educational, Scientific and Cultural Organization

    Administrative Assistant at

    1 day ago

    UNESCO - United Nations Educational, Scientific and Cultural Organization Nairobi, Kenya Full time

    In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity's moral and intell ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    11 hours ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...