Jobs
>
Administrative Assistant at
>
Nairobi

    Administrative Assistant at - Nairobi, Kenya - United Nations Office at Nairobi (UNON)

    United Nations Office at Nairobi (UNON)
    United Nations Office at Nairobi (UNON) Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.

    Responsibilities

    Monitor the preparation and distribution of correspondence both within UNON and with UN client Agencies, Funds and Programmes and ensure all correspondence relating to Enterprise Risk Management (ERM) Business Continuity Planning (BCP) and Organizational Resilience Management System (ORMS) is correctly classified and immediately available.

    Coordinates with service/unit ERM and BCP focal points, liaises with focal points from UN agencies, funds and programmes as required.

    Assist in monitoring the Enterprise Risk Management (ERM) and Business Continuity Management (BCM) projects implementation, by collecting and compiling information from administrative services, conference services and security services and other relevant sources.

    Provides assistance in support of implementation activities/processes for the UNON Evaluation Function.

    Maintain up to date files and repositories and assist in the maintenance of computerized databases of the unit and other related documentation.

    Assist in the management of assets and inventories and with the dispatch of emergency stock and equipment as required and implement all related administrative procedures.

    Perform administrative functions and transactions in Umoja and monitor status as required.

    Assist in the organization and preparation of ORMS training, functional tests and simulation exercises and in collating and presenting data and results.

    . Take notes and draft meeting minutes and executive summaries, draft routine correspondence.
    Provides assistance in support of activities related to crisis management team activation.

    Perform other related duties and provide general administrative support to the Office of the Director of Administration, as required.

    Requirements
    Competencies


    PROFESSIONALISM:
    Knowledge of travel related processing requirements. Ability to recognize and act in the face of conflicting priorities. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments. Observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

    Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


    COMMUNICATION:
    Speaks and writes clearly and effectively; listens to others. Correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.


    PLANNING AND ORGANIZING:
    Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary. Uses time efficiently.

    Education

    Completion of high school diploma or equivalent is required. Supplementary training in administration, office management, project management or related field is required.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in administration, or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree. At least one (1) year work experience in the United Nations system or similar Organization is desirable. Experience with business continuity planning, emergency support or risk management is desirable. 1 year or more of experience in data analytics or related area is desirable
  • Alliance Ltd

    Administrative assistant

    2 days ago

    Alliance Ltd Verified Company Nairobi, Kenya Part time KSh35,000 - KSh45,000 per month

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to ensure efficient operation of our office. You will undertake a variety of tasks ranging from managing phone calls, corresponde ...

  • beBee Professionals

    Administrative assistant

    1 week ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    1 week ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    1 week ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • Kenya Airways

    Administrative Assistant

    1 week ago

    Kenya Airways Nairobi, Kenya Full time

    Kenya Airways, the leading African airline flying to more African destinations than any other carrier, takes pride in being at the forefront of connecting Africa to the world and the World to Africa through its hub Nairobi Jomo Kenyatta International Airport. · Summary · The cand ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    1 week ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. UNDRR (formerly UNISDR) is the United Nations focal point for disaster risk r ...

  • United Nations Environment Programme (UNEP)

    Administrative Assistant at

    1 week ago

    United Nations Environment Programme (UNEP) Nairobi, Kenya Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and ...

  • United Nations Environment Programme (UNEP)

    Administrative Assistant at

    4 days ago

    United Nations Environment Programme (UNEP) Nairobi, Kenya Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and ...

  • White Labelled Employer

    Administrative Assistant

    6 days ago

    White Labelled Employer Nairobi, Kenya Full time

    ABOUT THE COMPANY · A multi-sector recruiter on the hunt for talent from entry level to C-suite positions on behalf of corporate entities. · JOB SUMMARY · About the Company;We are a fast-growing leisure travel company located in Nairobi.We are looking for a versatile and highly o ...

  • Kitengela International School

    Administrative Assistant at

    12 hours ago

    Kitengela International School Nairobi, Kenya Full time

    At KISC family, we endeavour to be the leading lights in the society. We believe in providing education that will make our graduates unique and outstanding in the society. The principle goal of education in our schools is to create men and women who are capable of doing new thing ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    3 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    2 weeks ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. · Responsibilities · Under the supervision of the Administrative officer (NO- ...

  • Lutheran World Federation

    Administrative Assistant at

    1 week ago

    Lutheran World Federation Nairobi, Kenya Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance. · Unit Summary · This position combines expertise in a ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    6 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    1 week ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • UN-Habitat

    Administrative Assistant at

    5 days ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • UNESCO - United Nations Educational, Scientific and Cultural Organization

    Administrative Assistant at

    1 week ago

    UNESCO - United Nations Educational, Scientific and Cultural Organization Nairobi, Kenya Full time

    In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity's moral and intell ...

  • Amref Kenya

    Administrative Assistant at

    1 week ago

    Amref Kenya Nairobi, Kenya Full time

    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million. · JOB PURPOSE · To work collaboratively with ...

  • Avenue Healthcare

    Administration Assistant at

    1 week ago

    Avenue Healthcare Nairobi, Kenya Full time

    Avenue Hospital was founded in 1995 for the purpose of managing the outpatient department at the Hospital, and to extend medical services to corporate clientele through an innovative concept of Managed Healthcare. · Job Objective/Purpose · The Radiology Administration Assistant w ...

  • Technical University of Mombasa

    Administrative Assistant at

    1 week ago

    Technical University of Mombasa Nairobi, Kenya Full time

    A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sc ...