Jobs
>
Administrative Assistant at
>
Nairobi

    Administrative Assistant at - Nairobi, Kenya - Amref Kenya

    Amref Kenya
    Amref Kenya Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description
    Amref Health Africa in Kenya is the country programme office of Amref Health Africa, Africa's largest International Health NGO. This is the largest and oldest country programme in Africa with an average annual budget of USD 40million.

    JOB PURPOSE
    To work collaboratively with the project team on specific short- and long-term assignments.

    S/he will oversee tasks delegated by the Project Manager, Project Officers, coordinate with the project team and stakeholders and ensure that the work assigned is moving forward on time and on budget.

    S/he is highly organized, adaptable, and able to prioritize tasks while working independently. S/he is responsible for the day-to-day general administration of the Project Field Office, assisting the Project Manager and providing general administrative support to the project team

    DUTIES AND RESPONSIBILITIES
    Coordination and Administration

    Organize and monitor meeting schedules for the Project Team
    Plan and organize team activities on a need's basis
    Track and see that reporting deadlines, responses to emails, etc are met
    Raise PRs and follow through to LPOs and payment
    Set up and manage (virtual) meetings and sessions including provision of meeting links, sending out reminders, etc
    Provide regular updates verbally and in written form to Management
    Provide day-to-day administrative support, including Human resources, Procurement and Finance as may be required
    Assist in the follow up for facilities, services, maintenance.
    Keep abreast with all organizational changes and business developments.
    Manage the induction of project staff
    Manage the project assets inventory

    Client and User Engagement and Support

    Follow up on conclusion of client and vendor agreements, including signing of the agreements and follow up of payments (to and from Amref)
    Respond to client and user queries according to the set Service Level Agreements (SLAs), clarifying desired information
    Resolves problems by clarifying issues; researching and Exploring answers and alternative solutions; implementing solutions; escalating unresolved problems
    Maintains call center database by entering information
    Follow up non-performing learners on the digital learning platforms to seek ways to support them and increase completion rates
    Administer client feedback tools and summarize the findings to inform continuous improvement efforts

    Reporting

    Assist in ensuring issues reported are logged and responded to within acceptable durations
    Generate and package client/user reports from the learning platform according to user/client needs
    Maintain a continuous improvement opportunities log based on feedback from the various reports and flag them for action on a regular basis
    Training Assist in training clients, stakeholders and members of staff in the use of the digital learning tools

    Marketing and Communications

    Draft marketing materials for creating awareness about the project
    Track information of the ICD website and flag areas that need updating
    Follow up with Project teams to identify information and stories that can be uploaded to the website and to social media platforms Office Support Perform work related errands as requested such as going to the bank

    Information Management

    Assist in filing and storage of documents both electronic and hard copies
    Create and maintain an assets inventory for the Project team


    REQUIRED QUALIFICATIONS
    Education and Professional Qualifications

    Bachelor's degree in communications, business administration, social sciences or related field
    Knowledge of modern office procedures
    Ability to format reports and manipulate data using spreadsheets

    Required Experience

    At least 3 years' relevant experience
    Office management in a busy office environment

    Knowledge, Skills and Competencies

    Excellent written and verbal communication.
    Fluency in speaking, reading and writing in English. Knowledge of French would be an added advantage
    Proficient in MS Office.
    Ability to prioritize and multi-task.
    Ability to exercise confidentiality, tact and discretion when dealing with diverse groups of people.
    Excellent organizational and multitasking abilities.
    A team player with leadership skills
    Professional and analytical approach to office administration.
    Creative problem solving within the framework of set corporate policies and procedures
    Ability to make timely and well-considered decisions based on corporate policies
  • beBee Professionals

    Administrative assistant

    17 hours ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh35,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh30,000 - KSh40,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    17 hours ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh45,000 per month

    Infinite Freedom Project is a private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- or ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh40,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh38,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative assistant

    17 hours ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh25,000 - KSh30,000 per month

    A private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- oriented individuals to be par ...

  • beBee Professionals

    Administrative Assistant

    2 months ago

    beBee Professionals Nairobi, Kenya Administrative Assistants Freelance KSh20,000 - KSh45,000 per month

    Infinite Freedom Project is a private international organization (NGO) in partnership with the government has created new vacancies for graduates and undergraduates within Nairobi. Our company deals with Worldwide Business Inventions. · We are looking for ambitious and goal- or ...

  • Kenya Airways

    Administrative Assistant

    6 days ago

    Kenya Airways Nairobi, Kenya Full time

    Kenya Airways, the leading African airline flying to more African destinations than any other carrier, takes pride in being at the forefront of connecting Africa to the world and the World to Africa through its hub Nairobi Jomo Kenyatta International Airport. · Summary · The cand ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    3 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • UN-Habitat

    Administrative Assistant at

    3 days ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    3 hours ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. UNDRR (formerly UNISDR) is the United Nations focal point for disaster risk r ...

  • UNESCO - United Nations Educational, Scientific and Cultural Organization

    Administrative Assistant at

    5 days ago

    UNESCO - United Nations Educational, Scientific and Cultural Organization Nairobi, Kenya Full time

    In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity's moral and intell ...

  • Technical University of Mombasa

    Administrative Assistant at

    5 days ago

    Technical University of Mombasa Nairobi, Kenya Full time

    A university of global excellence in advancing Knowledge, science and Technology. To provide leadership and outstanding programmes by engaging in scholarly reflection, cultivating critical thinking and advancing creative problem-solving skills in the fields of engineering, the sc ...

  • United Nations Office for Disaster Risk Reduction

    Administrative Assistant at

    1 week ago

    United Nations Office for Disaster Risk Reduction Nairobi, Kenya Full time

    UNDRR As the United Nations Office for Disaster Risk Reduction, UNDRR brings governments, partners and communities together to reduce disaster risk and losses to ensure a safer, more sustainable future. · Responsibilities · Under the supervision of the Administrative officer (NO- ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    3 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • United Nations Office at Nairobi (UNON)

    Administrative Assistant at

    1 day ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...