Project Manager Kenya at - Nairobi, Kenya - We World

Description

SUMMARY

The Project Manager will be responsible for the successful implementation of the project's activities and the effective coordination of the consortium members (5 partners included WeWorld) S/he will be accountable to the Country Representative.

H/she will also support the Country Representative to strengthen and expanding the action of WeWorld in Kenya.

MAIN TASKS AND RESPONSIBILITIES
Project Management

Elaborate and implement the project's activities and financial planning (including the establishment of milestones) to be approved by the Country Representative

Logistics and supply:
preparation of procurement documents (BoQ, General and Specific Technical Specifications documents), active participation to the supplier selection (quotation process, opening and evaluation process) and contracts redaction/review
In collaboration with the Country Representative, the project staff and the consortium's partners, contribute to the development, upgrade and implementation of an appropriate and effective project strategy
Develop the MEAL system and tools of the Project assuring the coherence, supervise its application and contribute to a sound analysis of the results, to the Project's impact, and to the effective use of resources
Provide quality advise to donors' system and other relevant stakeholders on issues that may impact the achievement of project outcomes
Validate the work plans prepared by the project staff
Supervise quality and transparency of the data reporting
Provide the Country Representative with regular action plans/project updates and inform her of any deviations from the plan
Other tasks as requested by the Country Representative

Coordination and Representation

Establish and maintain a fruitful relationship with the consortium's members as well as with other local and international NGOs, formal and informal groups of local civil society, etc.

Ensure constant and cooperative relations with AICS and other donors relevant for the project
Develop and maintain appropriate, regular, transparent and supportive communication with all the relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials), with the objective of ensuring good cooperation and partnerships
Participate in thematic coordination networks and meetings (called by the civil society and/or the donors), representing WeWorld according with the indications of the Country Representative and feeding her back accordingly with relevant issues and updates
Organize relevant meetings/presentations of the project and/or of WeWorld program to the relevant stakeholders and follow up the implementation
Participate in the internal coordination meetings held by the project and to the WeWorld internal coordination meetings held in Nairobi Office

HR Management

Assure the recruitment and training process of the project staff under his/her responsibility in line with the implementation plan and with the support of WeWorld senior staff
Assure the direct management of the Project staff under WeWorld component and a proper information flow between the project team
Provide technical advice (especially on gender empowerment, sexual reproductive health and gender based violence), coordination and supervision to the project staff under his/her responsibility and lead and motivate them, ensuring clarity over project plans and priorities and encouraging effective teamwork
Establish performance objectives per each staff under his/her responsibility and ensure that performance reviews are conducted

Monitoring of project activities

Definition of the monitoring plan and specific tools to assess the progress of the project in cooperation with the consortium's partners
Monitoring of activities implementation and of results/objectives achievement through field visits, meetings with partners and stakeholders, data collection and data analysis
Manage the project budget and ensure that all expenses are in line with the budget and meet the standards/requirements of WeWorld and AICS with regards to financial management, accountability and good governance, in strict collaboration with the Project Finance Manager, the WeWorld Kenya Finance Manager and the Regional Unit for Southern and Eastern Africa

Reporting and Accountability

Setting up and monitoring of periodic (monthly) internal reporting to be filled in by project staff
Drawing up of narrative and financial reports, interim and final (in collaboration with WeWorld local office and headquarters) to be sent to the Donor in compliance with agreed procedures and time schedule
Prepare activity/project reports and analysis of the data collected on a regular basis or upon request
Support to technical, financial and any other report upon request
Provide regular reports/updates to the Country Representative on all activities carried out
Any other task not here listed and necessary to the project and activities
During, or at the end of the assignment, provide a proper handover
Strengthening WeWorld action in Kenya
Support the Country Representative in the constant updating and implementation of WeWorld strategy in the country
Support the Country Representative in ensuring good relations with donors relevant for WeWorld (AICS, EU, UN agencies, bilateral cooperations, etc.)
Support the Country Representative in establishing and strengthening strategic partnerships with other NGOs and relevant stakeholders
Support the design and implementation of need assessments and the development of new project proposals for institutional and private donors in line with WeWorld strategy in the country
Ensure proactive attitude and inputs towards the identification of trainings for staff and provide technical trainings to WeWorld' staff

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Country Representative.

ESSENTIAL REQUIREMENTS
Qualifications and Knowledge

Bachelor's degree in anthropology, political or social sciences, international affairs, economics, or related fields
Excellent knowledge of written and spoken Italian and English
Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

Professional experience

At least 4 years of professional experience in international cooperation for development

Proved experience in managing development projects funded by AICS, preferably in the field of human rights, gender, sexual and reproductive health.

Proved experience application of PRAG
Experience in gender empowerment programming and gender mainstreaming
Proved experience in successful project proposals writing

Skills and Abilities

Demonstrable program/technical and budget management skills, planning, reporting, monitoring and evaluation skills
Ability to assess needs and write new project proposals
Excellent relationship-building, interpersonal skills and the ability to effectively represent WeWorld in consortium, networks and with donors
Strong negotiation skills
Sound verbal and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders
Proven ability to design and lead training engagement with staff and partners to enhance skills and adapt to changing program demands
Positive attitude to work, self-reflective, motivated, inspired, collegial
Proven ability to work well in and promote teamwork, thrive in a multi-cultural environment, be flexible and handle pressure with professional grace
Proactive and dynamic attitude
Good listening and communication skills
Strong commitment to the mission of WeWorld, genuine interest for international cooperation development topics
Demonstrates integrity with regards to NGO values and ethical standards
Displays cultural, gender, religion, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism