Jobs
>
Nairobi

    Programme Management Assistant - Nairobi, Kenya - Habitat for Humanity

    Habitat for Humanity
    Habitat for Humanity Nairobi, Kenya

    2 days ago

    Default job background
    Full time
    Description

    JOB SUMMARY

    CompetenciesPROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, technical cooperation, human resources, finance and budget. Ability to perform a broad range of administrative functions, e.g. budget/work programme, human resources, database management. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.The ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.EducationCompletion of High school diploma or equivalent is required.Job - Specific QualificationSupplementary training in project management, finance, administration or related area is desirable. Work ExperienceA minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. Experience in using Integrated Planning, Management and Reporting (IPMR) or other similar related Enterprise Resource Planning (ERP) system applications is desirable. A minimum of one (1) year or more of experience in data analytics or related area is desirable.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

    RESPONSIBILITIES

    Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics. Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval. Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized. Prepares pre-commitments and commitments, purchase orders, etc., in Umoja and review them to ensure that funds are available, and the correct account has been used Prepares pre-encumbrances and obligations in UMOJA and reviews them to ensure that funds are available and the correct account has been used. Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures. Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted. Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, , obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. Drafts correspondence and communications related to all aspects of programme/project administration. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures. Performs other duties as assigned.

    REQUIRED SKILLS

    Reporting, Ability to coordinate, Communication, Planning, Documentation and record keeping

    REQUIRED EDUCATION

    Bachelor's degree

  • Kenindia Assurance Company Limited

    Assistant Manager

    5 days ago

    Kenindia Assurance Company Limited Nairobi, Kenya Full time

    Kenindia Insurance Ltd, was established as merger of Indian Insurance Companies operating in Kenya to form a vibrant joint venture with moral and financial support from leading local business elite on 6th December 1978. · Main Purpose of the Job - (Job Summary) · Implement the Co ...

  • Kenindia Assurance Company Limited

    Assistant Manager

    5 days ago

    Kenindia Assurance Company Limited Nairobi, Kenya Full time

    Kenindia Insurance Ltd, was established as merger of Indian Insurance Companies operating in Kenya to form a vibrant joint venture with moral and financial support from leading local business elite on 6th December 1978. · Main Purpose of the Job - (Job Summary) · As an Assistant ...

  • Minet Kenya

    Assistant Manager

    1 week ago

    Minet Kenya Nairobi, Kenya Full time

    Minet is a trusted pan-African advisor that meets the uncertainties of tomorrow by delivering risk and human capital solutions today. As the largest Aon Global Network Correspondent, Minet has access to a network of over 50,000 colleagues in 120 countries as well as proprietary d ...

  • Reeds Africa Consult

    Assistant Manager

    3 days ago

    Reeds Africa Consult Nairobi, Kenya Full time

    Reeds Africa consult (RAC) offers a broad scale of Human resource services designed to provide professional supports for the growing needs of today's corporate organizations · Job Summary: · Our client is looking for An ASSISTANT MANAGER - RISK & COMPLIANCE who will be responsibl ...

  • Kenindia Assurance Company Limited

    Assistant Manager

    1 week ago

    Kenindia Assurance Company Limited Nairobi, Kenya Full time

    Kenindia Insurance Ltd, was established as merger of Indian Insurance Companies operating in Kenya to form a vibrant joint venture with moral and financial support from leading local business elite on 6th December 1978. · Main Purpose of the Job - (Job Summary) · Implement the ri ...

  • Reeds Africa Consult

    Assistant Manager

    3 days ago

    Reeds Africa Consult Nairobi, Kenya Full time

    Reeds Africa consult (RAC) offers a broad scale of Human resource services designed to provide professional supports for the growing needs of today's corporate organizations · Job Summary: · Our client is looking for An ASSISTANT MANAGER - ACTUARIAL SERVICES who will be responsib ...

  • Stellar Human Resource Solutions

    Assistant Manager

    4 days ago

    Stellar Human Resource Solutions Nairobi, Kenya Full time

    Old Mutual Kenya is based in Nairobi and is part of a larger group that offers solutions in long-term savings, asset management and investment. We offer solutions to individuals and corporates underpinned by our core values which are: Respect, Integrity, Accountability and Pushin ...

  • Sanergy

    Assistant Manager

    5 days ago

    Sanergy Nairobi, Kenya Full time

    Sanergy is an award-winning social venture that builds healthy, prosperous communities by making hygienic sanitation accessible and affordable in Africa's urban informal settlements · About the Role · Ensure timely payment processing to all suppliers, reporting on Accounts Receiv ...

  • Fresh Life

    Assistant Manager

    2 days ago

    Fresh Life Nairobi, Kenya Full time

    Fresh Life works with municipalities and urban residents to develop and scale safe, citywide inclusive and financially sustainable sanitation solutions in fast growing cities starting with Nairobi, Kisumu and Eldoret in Kenya. · About the role · Ensure timely payment processing t ...

  • Accor

    Assistant Lodge Manager at

    2 days ago

    Accor Nairobi, Kenya Full time

    Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties · Responsibilities · Support the Lodge Manager in the overall management and strategic direction of the hotel · Assist in the preparation of the annu ...

  • Department for General Assembly and Conference Management – DCS Nairobi

    Documents Management Assistant at

    5 days ago

    Department for General Assembly and Conference Management – DCS Nairobi Nairobi, Kenya Full time

    The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. · Responsibilities · Within limits of delegated authority, Documents Management Assistants at this level are resp ...

  • MNC Consulting Group Limited

    Assistant Beauty Manager at

    1 week ago

    MNC Consulting Group Limited Nairobi, Kenya Full time

    MNC Consulting Group Limited services include but not limited to; Accountancy, Audit & Assurance, HR Development, Financial & Investment Advisory, Taxation, Mngmt Consulting. · Summary · Our client who is in the beauty industry is seeking to recruit a qualified Assistant beauty m ...

  • Summit Recruitment & Search

    Assistant Shipping Manager

    1 week ago

    Summit Recruitment & Search Nairobi, Kenya Full time

    ABOUT THE COMPANY · Summit Recruitment & Search delivers world-class talent sourcing, executive search and recruitment services to organisations wishing to attract and retain outstanding individuals, across East Africa, South Africa and African countries. We have the local expert ...

  • And Beyond

    Assistant General Manager

    2 days ago

    And Beyond Nairobi, Kenya Full time

    Every day, over 2 000 &Beyonders set out to leave our world a better place by delivering an extraordinary guest experience. We have shared this ethos, of caring for the land, wildlife and people, since our inception in 1991; where a humble pledge was made in Africa and, now, appl ...

  • Africa Management Solutions Limited (AMSOL)

    Data Management Assistant at

    6 days ago

    Africa Management Solutions Limited (AMSOL) Nairobi, Kenya Full time

    Africa Management Solutions Limited (AMSOL) is the fastest growing Human Resources and Management consulting firm that offers an array of hr solutions tailored to accurately address all the human resource and management needs of any organization. · Summary · The Data management i ...

  • African Wildlife Foundation

    Project Management Assistant at

    1 week ago

    African Wildlife Foundation Nairobi, Kenya Full time

    The African Wildlife Foundation, together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever. · Responsibilities: · Project Planning · Using information derived from project agreements between donors and AWF, assist in developing ...

  • Rose Avenue Group

    Assistant Relationship Managers

    3 days ago

    Rose Avenue Group Nairobi, Kenya Full time

    Rose Avenue Consulting Group is a financial management, strategy and consulting firm that combines deep industry knowledge with specialized expertise in corporate finance, strategy and research. Together with our clients and partnering companies we address our client's most criti ...

  • UN-Habitat

    Programme Management Assistant at

    4 days ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • Rose Avenue Group

    Assistant Relationship Managers

    2 days ago

    Rose Avenue Group Nairobi, Kenya Full time

    Rose Avenue Consulting Group is a financial management, strategy and consulting firm that combines deep industry knowledge with specialized expertise in corporate finance, strategy and research. Together with our clients and partnering companies we address our client's most criti ...

  • Fairmont Hotels & Resorts

    Assistant Lodge Manager at

    1 week ago

    Fairmont Hotels & Resorts Nairobi, Kenya Full time

    The Fairmont Norfolk is a historic hotel in Nairobi, Kenya and is owned by the luxury hotel chain, Fairmont Hotels and Resorts. The hotel has 170 rooms, 4 restaurants, and consists of 5 main blocks, each ranging from 1 to 2 stories high. The hotel has a signature Tudor style of a ...