Jobs
>
Nairobi

    Conference Coordinator - Nairobi, Kenya - Corporate Staffing Services

    Corporate Staffing Services
    Corporate Staffing Services Nairobi, Kenya

    1 week ago

    Default job background
    Array
    Description

    Admin jobs. About African Institute for Development Policy (AFIDEP)In 2009, the African Institute for Development Policy (AFIDEP), an African-led, regional non-profit policy think tank, was established to help bridge the gaps between research, policy and practice in the areas of population change and sustainable development, and health systems strengthening in Africa. The purpose of AFIDEP's work is to contribute to sustainable socio-economic development by enabling the formulation of policies and programme interventions that are informed by sound research evidence in these focus areas. Our Context In spite of on-going efforts to improve the utilisation of research evidence in decision-making in Africa, there remain major challenges. Available research is largely fragmented in different scientific publications and not appropriately packaged for use by decision-makers. Furthermore, the evidence often does not fully meet the policy and programme needs of decision-makers since they rarely contribute to the initial identification of the knowledge gaps that the evidence seeks to fill. Use of evidence is particularly weak in closing the big gap between policies and implementation, which remains one of the most critical development challenges in Africa. This is partly because there is limited research evidence to inform effective design and implementation of interventions that have the best potential to improve lives.

    About The Position

    We are seeking a dynamic and experienced Conference Coordinator with at least 4 years' experience in planning and organising international conferences and events. As a Conference Coordinator for the Evi4Dev Conference, you will play a crucial role in the planning, execution, and success of the conference, which is to be held in Nairobi, November 11-13, 2024. You will coordinate the activities of the Evi4Dev Conference, including liaising with sponsors, service providers, vendors and internal teams to ensure seamless event management from start to finish.

    The position will be based at AFIDEP's Kenya Office in Nairobi.

    Key Responsibilities:

    • Client Interaction: Collaborate with the AFIDEP and partner institutions to understand the conference objectives and requirements. Maintain strong relationships and provide exceptional customer service.

    • Conference Planning: Lead the planning process for all aspects of conferences, including but not limited to program development, budget management and overall project logistics and timelines.

    • Partnership Development: Develop and maintain strong relationships with key partners, including sponsors, exhibitors, and relevant industry organisations.

    • Client Consultation: Work closely with the conference stakeholders and sponsors to define the event objectives, themes, and specific needs and requirements.

    • Venue Selection: Ensure that the conference venue is suitable and aligned with the clients' expectations, budget, and logistical requirements.

    • Logistics Management: Oversee the logistical details of the conference, including room setup, audio-visual equipment, transportation, and signage.

    • Suppliers /Vendor Coordination: Liaise with various event service providers, such as catering, audio-visual, and transportation companies, to secure and manage contracts and ensure smooth execution.

    • Budget Oversight: Develop and manage conference budgets, monitoring expenses and ensuring cost-effectiveness while maintaining quality.

    • Timeline Management: Create detailed timelines and schedules for each conference, ensuring that all elements come together seamlessly.

    • Program Development: Contribute to crafting conference agendas, including coordinating speakers, panel discussions, and workshops.

    • Problem-Solving: Collaborate with partners and stakeholders to address any challenges that may arise during the planning and execution of conferences

    • Registration and Attendee Management: Oversee the registration process, including online registration platforms, payment processing, and communication with attendees.

    • Marketing and Promotion: Collaborate with the communications team to design promotional strategies, create marketing materials, and implement outreach campaigns to increase conference attendance.

    • On-Site Coordination: Be on-site during conference to manage all logistical and operational aspects, troubleshoot issues, and ensure the event runs smoothly.

    • Post-Event Evaluation: Conduct post-event evaluation to gather feedback from attendees and clients, identify areas for improvement, and apply lessons learned to future conferences.

    • Documentation: Maintain thorough records of all conference-related activities, including contracts, invoices, and communication with clients and vendors.

    • Compliance: Ensure compliance with all relevant regulations and permits necessary for events.

      Required Qualifications and Experience:
      • Master's degree in business management or other relevant qualification.

      • Must have at least 4 years' experience in conference coordination or event planning.

      • Strong organizational skills, attention to detail, and the ability to multitask.

      • Proficiency in Microsoft Office and office management software.

      • Excellent communication and customer service skills.

      • Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process.

      • Excellent communications, facilitation, and negotiation skills.

      • Excellent writing, speaking, and reading skills in English. Proficiency in French is an added advantage.

      • Ability to work in a fast-moving, fluid team setting with multiple stakeholders.

        Read>>>How To Write A CV In Kenya - 5 Tips for Success

        How To Apply

        To apply for this position, please submit a detailed CV and cover letter to including the position title "Conference Coordinator" posted on the subject of the email by 09th May 2024. In your cover letter, please highlight your relevant experience and qualifications, and explain why you are interested in this position. Your CV should include three relevant referees. Only shortlisted applicants will be contacted.

        AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process

  • African Institute For Development Policy

    Conference Coordinator

    1 week ago

    African Institute For Development Policy Nairobi, Kenya Full time

    ABOUT THE COMPANY · In 2009, the African Institute for Development Policy (AFIDEP), an African-led, regional non-profit policy think tank, was established to help bridge the gaps between research, policy and practice in the areas of population change, public health, and the envir ...

  • African Institute for Development Policy (AFIDEP)

    Conference Coordinator at

    1 week ago

    African Institute for Development Policy (AFIDEP) Nairobi, Kenya Full time

    In 2009, the African Institute for Development Policy (AFIDEP), an African-led, regional non-profit policy think tank, was established to help bridge the gaps between research, policy and practice in the areas of population change and sustainable development, and health systems s ...

  • UN-Habitat

    Cities and Climate Change Expert, International Cooperation at

    6 days ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • Department for General Assembly and Conference Management – DCS Nairobi

    Chief Division of Conference Services

    1 week ago

    Department for General Assembly and Conference Management – DCS Nairobi Nairobi, Kenya Full time

    The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya · Position Overview: · The incumbent is accountable to both the Director-General of the United Nations Office in N ...

  • United Nations Office at Nairobi (UNON)

    Chief Division of Conference Services

    2 weeks ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • UN-Habitat

    Cities and Climate Change Junior Consultant at

    6 days ago

    UN-Habitat Nairobi, Kenya Full time

    The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. · Responsibiliti ...

  • United Nations Office at Nairobi (UNON)

    Conference Affairs Officer(Project Post) at

    6 days ago

    United Nations Office at Nairobi (UNON) Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • Norwegian Refugee Council (NRC)

    Regional Executive Officer at

    1 day ago

    Norwegian Refugee Council (NRC) Nairobi, Kenya Full time

    The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers ass ...

  • Infinix

    PR Supervisor at

    4 days ago

    Infinix Nairobi, Kenya Full time

    Founded in 2013, Infinix is committed to building cutting-edge technology and fashionably designed dynamic mobile devices to create globally-focused intelligent life experiences through a merging of fashion + technology. · KEY RESPONSIBILITIES · PR Campaigns: Develop and execute ...

  • Amini

    Executive Assistant at

    2 days ago

    Amini Nairobi, Kenya Full time

    Amini is the single source of truth for African environmental data. By enabling Africa to transform the world, by empowering our ecosystem through data & fostering opportunities for 1B lives. Amini is a fast-growing start-up building environmental data infrastructure for Africa a ...

  • Caritas Nairobi

    Administrative and Logistics Assistant at

    3 days ago

    Caritas Nairobi Nairobi, Kenya Full time

    Caritas Nairobi is the aid and development agency of the Catholic Archdiocese of Nairobi. Caritas is an ordered service to the community and is inspired by Gospel values and the Catholic Social Teachings, to respond to disasters, promote integral human development and advocate on ...

  • Transsion

    Senior PR Supervisor at

    2 days ago

    Transsion Nairobi, Kenya Full time

    Transsion Holdings is a Chinese manufacturer of mobile phones based in Shenzhen. It was the largest smartphone manufacturer by sales in Africa in 2017, and also sells mobile phones in the Middle East, Southeast Asia, South Asia, and Latin America. Its brands include phone brands ...

  • Flexi-Personnel

    Regional Policy and Advocacy Officer at

    2 days ago

    Flexi-Personnel Nairobi, Kenya Full time

    Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consu ...

  • UN-Habitat

    Communications and Event Management Consultant at

    6 days ago

    UN-Habitat Nairobi, Kenya Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...

  • Kenya National Examinations Council (KNEC)

    Deputy Director, Research Innovation

    5 days ago

    Kenya National Examinations Council (KNEC) Nairobi, Kenya Full time

    The Kenya National Examinations Council (also referred to as KNEC or the Council) was established in 1980 under the Kenya National Examinations Council Act Cap 225A of the Laws of Kenya. This Act (Cap 225A of 1980) was repealed in 2012 and replaced with KNEC Act No. 29 of 2012. · ...

  • Kenya National Examination Council

    Deputy Director, Research Innovation

    4 days ago

    Kenya National Examination Council Nairobi, Kenya Full time

    ABOUT THE COMPANY · The Kenya National Examinations Council (also referred to as KNEC or the Council) was established in 1980 under the Kenya National Examinations Council Act Cap 225A of the Laws of Kenya. This Act (Cap 225A of 1980) was repealed in 2012 and replaced with KNEC A ...

  • Marie Stopes Kenya

    Channel Assistant Intern

    1 week ago

    Marie Stopes Kenya Nairobi, Kenya Full time

    ABOUT THE COMPANY · Since 1985 Marie Stopes Kenya (MSK) has prided itself in providing a wide range of high quality, affordable and client- centered reproductive services to men, women and young people in collaboration with the Government of Kenya. · Currently MSK employs a total ...

  • PATH

    Senior Program Assistant at

    3 days ago

    PATH Nairobi, Kenya Full time

    PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. · Responsibilities: · Assist one or more CVIA teams with correspondence containing complex and confidential communications to interna ...

  • Norwegian Aid

    Administrative Officer, Nairobi at Kenya

    5 days ago

    Norwegian Aid Nairobi, Kenya Full time

    Norwegian Aid work in over 100 countries, doing whatever it takes — every day and in times of crisis — to give children, older people a healthy life, the opportunity to learn and protection from harm. Our focus is on helping the most vulnerable women, adults and children overcome ...

  • Mercy Corps

    Program Support Officer at

    1 week ago

    Mercy Corps Nairobi, Kenya Full time

    Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict. · General Position Summary · Program Support Officer will provide general administrative support for US ...