Jobs
>
Nairobi

    Executive Officer at - Nairobi, Kenya - International Planned Parenthood Federation (IPPF)

    International Planned Parenthood Federation (IPPF)
    International Planned Parenthood Federation (IPPF) Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description

    IPPF is a global service provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all.

    We are a world-wide movement of national organisations working with and for communities and individuals.

    Role Purpose:


    IPPF ARO is seeking a dynamic, versatile, and highly-organized Executive Officer to perform personalized administrative duties for senior management, specifically the Regional Director's Office (RDO).

    The Executive Officer will be responsible for planning, budgeting, and reporting within the RDO, as well as organizing workshops, events, and official meetings.

    The role also entails maintaining the highest degree of integrity, flexibility, teamwork, and confidentiality.

    Role Deliverables:
    Reporting to senior management and performing secretarial and administrative duties.
    Developing, coordinating, and implementing the Regional Director's office program budget.
    Typing, formatting, and editing reports, documents, and presentations.
    Entering data, maintaining databases, and keeping records.
    Liaising with internal departments, answering calls, and making travel arrangements.
    Managing internal and external correspondence on behalf of senior management.
    Scheduling appointments, maintaining an events calendar, and sending reminders.
    Copying, scanning, and faxing documents, as well as taking notes.
    Preparing facilities for scheduled events and arranging refreshments, if required.
    Organizing and overseeing official meetings and conferences, including preparation and reporting.
    Coordinating the planning, budgeting, and logistics for workshops, events, and travel.
    Any other reasonable duties as may be requested from time to time.


    Key Skills/Expertise:
    A first degree in Social Sciences, International Relations, Communication, Business Administration, or any other related field.

    A minimum of one-year executive-level support experience, ideally in an international setting, including office management, administration, and secretarial support is desirable.

    Excellent office management skills, including proficiency in appointment scheduling software such as MS Outlook, as well as conference call apps (Teams/Zoom, etc.).

    Strong interpersonal skills for effective communication with diverse, multicultural, and multilingual groups – articulate, tactful, and diplomatic.
    Demonstrates a high degree of integrity, flexibility, and an understanding of the importance of confidentiality.
    Supportive of a woman's right to choose and to have access to safe abortion services.
    Exceptional organizational and time management skills to handle multiple tasks and meet tight deadlines.
    Flexible and a team player.
    Excellent writing/drafting skills.
    Fluent in English; good working knowledge of French desirable.

    Advanced-level IT skills - Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.

    Commitment to safeguarding in both local and international contexts.
    Ability to thrive in a diverse, multicultural, multilingual, and intergenerational environment that promotes antiracism and respect for others.


    Competencies:

    PROFESSIONALISM:
    Knowledge of (related field).

    Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.

    Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


    TEAMWORK:

    Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    PLANNING &


    ORGANIZING:

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


    COMMUNICATION:
    Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed
  • International Planned Parenthood Federation IPPF

    Executive Officer

    2 weeks ago

    International Planned Parenthood Federation IPPF Nairobi, Kenya

    Role Purpose: · IPPF ARO is seeking a dynamic, versatile, and highly-organized Executive Officer to perform personalized administrative duties for senior management, specifically the Regional Director's Office RDO. The Executive Officer will be responsible for planning, budgeting ...

  • Busara Center

    Chief Executive Officer at

    1 week ago

    Busara Center Nairobi, Kenya Full time

    The Busara Center for Behavioral Economics is an advisory and research organization focused on evaluation and implementation of behavioral interventions in understudied countries and populations. Busara's mission is to work with researchers and organizations to advance and apply ...

  • Norwegian Refugee Council (NRC)

    Regional Executive Officer at

    2 days ago

    Norwegian Refugee Council (NRC) Nairobi, Kenya Full time

    The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers ass ...

  • Stratostaff

    Chief Executive Officer

    2 days ago

    Stratostaff Nairobi, Kenya Full time

    At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business. · PROFILE INTRODUCTION · As the Chief Executive Officer (CEO) of a leading investment firm, you will ...

  • CA Global

    Chief Executive Officer

    6 days ago

    CA Global Nairobi, Kenya Full time

    CA Global Headhunters is an international recruitment and staffing company with an in-depth focus on Recruitment in Africa. We recruit talent of the highest standard across African Sectors in Mining, Oil & Gas, Engineering, Banking, Finance, Legal, Insurance, Commodities and Agri ...

  • MNC Consulting Group Limited

    Front Office Executive

    1 week ago

    MNC Consulting Group Limited Nairobi, Kenya Full time

    Responsibilities · Greet and welcome guests at the hotel. · Answer questions and address customer complaints · Answer all incoming calls and redirect them or keep messages. · Check, sort and forward emails. · Monitor office supplies and place orders when necessary · Keep updated ...

  • BDSwiss

    Chief Executive Officer at

    6 days ago

    BDSwiss Nairobi, Kenya Full time

    BDSwiss is a leading financial group, offering Forex and CFD investment services to more than a million clients worldwide. BDSwiss as a brand was established back in 2012 and has since then been providing top-class products, a wide range of platforms, competitive pricing and fast ...

  • County Government of Kirinyaga

    Chief Executive Officer

    1 week ago

    County Government of Kirinyaga Nairobi, Kenya Full time

    Kirinyaga County borders Nyeri County, Murang'a County and Embu County.It covers an area of 1,478.1 square kilometers. The county lies between 1,158 metres and 5,380 metres above sea level in the South and at the Peak of Mt. Kenya respectively. Mt. Kenya which lies on the norther ...

  • Co-operative Bank

    Sacco Chief Executive Officer

    1 week ago

    Co-operative Bank Nairobi, Kenya Full time

    ABOUT THE COMPANY · The Co-operative Bank of Kenya Limited is incorporated in Kenya under the Company Act and is also licensed to do the business of banking under the Banking Act. The Bank was initially registered under the Co-operative Societies Act at the point of founding in 1 ...

  • Ital Global Limited

    Sales Executive and Administration Officer

    1 week ago

    Ital Global Limited Nairobi, Kenya Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the ve ...

  • Faith to Action Network

    Deputy Chief Executive Officer at

    1 week ago

    Faith to Action Network Nairobi, Kenya Full time

    Faith to Action Network is a global interfaith Network of faith organizations committed to improve family health and wellbeing. The Network promotes dialogue, builds the technical and financial capacity of faith organizations and religious institutions and facilitates sustained j ...

  • Nursing Council of Kenya (NCK)

    Registrar/Chief Executive Officer

    2 days ago

    Nursing Council of Kenya (NCK) Nairobi, Kenya Full time

    The Nursing Council of Kenya (NCK) is a body corporate established under The Nurses Act (Cap 257) of the Laws of Kenya, whose mandate is to regulate Nursing Education and Practice. · JOB PURPOSE · The Registrar/CEO of the Council is responsible to the Council Members for the impl ...

  • SBM Bank

    Officer, Customer Experience Executive at

    2 weeks ago

    SBM Bank Nairobi, Kenya Full time

    SBM Bank Kenya is a leading and trusted financial institution with an international footprint, headquartered in Mauritius and positioned to offer an unprecedented banking experience in Kenya to niche Retail, SME and corporate clients. · JOB SUMMARY: · The purpose of the Officer, ...

  • Millennium Water Alliance

    Executive Assistant to the MWA Global Office at

    1 week ago

    Millennium Water Alliance Nairobi, Kenya Full time

    At the 2002 World Summit for Sustainable Development, then-Secretary of State Colin Powell announced the U.S. commitment to the Goals for Sustainable Development. One goal is to "reduce by half, the proportion of people without access to safe and affordable drinking water and san ...

  • CABI (Centre for Agriculture and Biosciences International)

    Executive Support Officer- Maternity Cover

    1 week ago

    CABI (Centre for Agriculture and Biosciences International) Nairobi, Kenya Full time

    CABI (Centre for Agriculture and Biosciences International) is an international not-for-profit organization that improves people's lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involve ...

  • Equity Afia Medical Centre - KISERIAN

    Customer Experience Executives/ Front office

    4 days ago

    Equity Afia Medical Centre - KISERIAN Nairobi, Kenya Full time

    Equity Afia is a sustainable, integrated health model that is using franchising principles to train and monitor a network of Medical-Entrepreneurs to provide standardized, quality and affordable healthcare services throughout Kenya. · Qualifications/Requirements · Diploma in Fron ...

  • Aga Khan University Hospital

    Executive Assistant, Dean's Office, Medical College at

    3 days ago

    Aga Khan University Hospital Nairobi, Kenya Full time

    Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing an ...

  • Trackstar

    Intern Roles (Administrative)

    3 days ago

    Trackstar Verified Company Nairobi, Kenya KSh15,000 - KSh30,000 per month

    Job Description/Requirements · Collecting and record data for all our branches. · Sorting, filing incoming mail & dispatching correspondence; · Maintaining an efficient filing system; · Processing appointments letters, discipline, transfers and other related duties in Human Resou ...

  • CARE International

    Executive Assistant

    1 week ago

    CARE International Nairobi, Kenya Full time

    ABOUT THE COMPANY · CARE is a global leader within a worldwide movement dedicated to ending poverty. · JOB SUMMARY · The Executive Assistant (EA) plays a pivotal role in supporting two executive leaders of CARE: The Chief Impact Officer (CIO) and the Vice President for Internatio ...

  • Badili Properties

    Personal Assistant

    1 week ago

    Badili Properties Nairobi, Kenya Full time

    ABOUT THE COMPANY · We are a new and innovative property management company. We are here to transform the real estate industry, making it easier for tenants to live, and landlords to lease · JOB SUMMARY · We are seeking a dynamic and organized individual to join our team as a PA. ...