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    Finance Officer at - Nairobi, Kenya - MAZIDO

    MAZIDO
    MAZIDO Nairobi, Kenya

    1 day ago

    Default job background
    Full time
    Description

    MAZIDO is a non-profit organization that works with local communities in ASALs (Arid and Semi-Arid Lands) to promote sustainable livelihoods, enhance natural resource management and governance, and respond to climate change.


    Summary:


    This position plays a vital role in supporting the financial management of various projects, including the STAWI Mashinani program funded by USAID.

    The Finance Officer will be responsible for a wide range of tasks, including budget preparation and monitoring, financial reporting, compliance, and managing financial systems.


    Responsibilities:

    Budget Management:
    Actively participate in the preparation and monitoring of project budgets.

    Gain comprehensive knowledge of the STAWI Mashinani Field Operations Manual (FOM) and identify areas requiring policy or procedure adjustments.

    Understand and adhere to USAID rules and regulations for compliant project implementation.


    Financial Reporting:
    Develop and maintain reports on financial management activities (monthly and quarterly).
    Ensure the balance of project asset/inventory reports with the general ledger/field accounting system before submission to USAID.
    Identify and comply with all contractual financial reporting requirements in a timely and accurate manner.
    Ensure proper documentation of tax reporting procedures for timely submission.
    Review and submit monthly reconciliation reports, including those related to foreign exchange.
    Prepare annual budgets and quarterly forecasts against budget statements.
    Conduct regular financial analyses to assess project performance and identify areas for improvement or potential risks.


    Audit and Compliance:

    Coordinate with external auditors and ensure timely and accurate provision of required financial documents and information for annual and special audits.

    Ensure adherence to Kenyan law standards and established internal controls for project financial management, aligning with MAZIDO policies and USAID regulations.


    General Accounting and Financial Management:
    Conduct regular cash flow analyses to maintain accurate bank balances and ensure fund availability.
    Process invoices, advances, reimbursements, checks, and wire transfers accurately and timely.
    Ensure timely deposit of cash receipts.
    Manage petty cash according to established procedures.
    Safeguard bank checks, cash receipts, and maintain file management systems for financial documents.
    Maintain files related to subawards, procurement, and subcontractors.
    Manage the schedule of financial activities for timely preparation of budget reports.
    Minimize non-billable expenses.
    Track, record, and report taxes paid to USAID as per ADS guidelines.


    Travel Advances & Reimbursements:
    Follow established procedures to ensure accurate and timely processing of travel advances and reimbursements for staff and partners.
    Regularly review outstanding travel advances and aging reports for accuracy and resolve discrepancies promptly.


    Payroll:
    Manage the payroll for accurate and timely processing of all transactions, adhering to employment agreements.
    Ensure staff compliance with the timekeeping policy and maintain accurate records of staff attendance and working hours.


    Financial & Procurement Systems:
    Update financial information in the designated financial system.

    Requirements

    Skills and Qualifications:
    Bachelor's degree in Accounting, Finance, Business Administration, or equivalent, or CPA (K). Master's degree is a plus.
    Proficiency in financial management software and tools (ERP and accounting systems).
    Experience managing donor (preferably USAID) funds is a significant advantage.
    Minimum of 3 years of experience in finance and accounting, financial analysis, and reporting to management and stakeholders.
    Solid experience in audit coordination, reporting, budget development/analysis, accounts payable/receivable, general ledger, payroll taxes, and accounting.
    Strong oral and written communication, analytical, interpersonal, attention to detail, organizational, and team management skills.
    Familiarity with USAID programming models is a plus.
    IT proficiency is essential.


    Working Relationships:
    This role requires regular interaction with both internal and external stakeholders, including:

    Internal and external STAWI teams
    Consultants
    Development partners
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