Finance Officer at - Nairobi, Kenya - ForumCiv Kenya

Description

ForumCiv is a Swedish non-governmental member organisation. We defend democracy and support organisations in more than 70 countries. Here you will get an insight into how we are governed and organized.

Areas of responsibility

Implement ForumCiv's overall framework for financial management, internal control, and administrative actions for its operation for the Programmes in the region.

Guarantee accountability of the programmes and adequate implementation of procedures of ForumCiv and the donors, internally as well as partners and target groups.

Guarantee the consolidation of the financial information for budgeting and reporting internally and to donors according to their templates.

Ensure the adequacy exchange rate management of the programmes.

Lead the programmes audit and perform the audit follow up with partners and local organizations, follow-up on management letters and financial improvement plans.

Financial planning of the programmes, follow-up on activities and budget implementation of ForumCiv and Partners.
Support capacity building processes regarding financial management, internal control and administrative issues to partners and local organizations.

Provide financial reporting to the finance and admin manager and participate in the forecast, liquidity plans, monthly and annual closings.

Ensure the adequate procurement processes and follow-up of signed contracts of the project. Also, ensure costs are eligible according to the donor conditions.

Support on the fulfilment of legal and taxation responsibilities of the programmes, and the regional office as a whole.

Coordinate the programmes financial logistics for travel, events or any activity, provide the comply of ForumCiv's procedures, including the work advance, DSA and archive policies among others policies.

Implement the anti-corruption policy of ForumCiv.
Participate in the meetings with partners as appropriate.
Participate in the financial support to third parties committee and give financial feedback on project evaluations.

Ensure the updating of financial information on ForumCiv's financial, planning, and portfolio management systems ( Dira, Sopal, agresso, and others).

Other tasks related to the work in the Regional Office and delegated by the line manager.
Contribute to the organizational learning and development of ForumCiv in general, and of the Regional Office in particular.

Qualifications required
Professional/technical qualifications

At least a first degree in Business Administration or Finance or equivalent from recognized university
Conversant with various computer accounting packages
CPA/ACCA qualification finalist

Other qualities

Other computer skills including good command of Excel
Analytical skills
Excellent Communications skills
Fluent in English
High level of reliability, dynamism, objectivity and integrity.

Relevant experience and requirement

At least five years work experience in a busy accounting/finance and administration environment preferably the non-profit / NGO sector is a requirement.

Experience of working with grants management/ sub-grantees is a requirement
Experience with strengthening the financial management capacity of local partners (NGO's/CBO's)
Ability to work effectively as part of a multicultural, international team.
Sound knowledge and understanding of budget management and control principles.
Flexibility, problem-solving skills, accuracy, very good communication and interpersonal skills
Ability to plan own work, set priorities and complete it under pressure with very minimal supervision.

Security

Ensure compliance with security procedures and policies as determined Globally and by Regional Office leadership.
Proactively ensure that you operate in a secure environment and are aware of safety and security policies.