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Procurement Assistant at
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Mr. Green Trading Africa Kenya Ltd Nairobi, Kenya Full timeMr. Green Africa is a Nairobi-based recycling start-up whose vision is to change people's perceptions towards. Waste equals value · Summary · The Procurement Assistant is responsible for the provision of accurate and timely assistance in administration of the procurement function ...
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Procurement Assistant at
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Gap Recruitment Services Limited Nairobi, Kenya Full timeGap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent. · Job Purpose: · Our client, a leader in the automotive batteries, solar energy, energy storage, and water heating solutions industries, ...
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Procurement Assistant at
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United Nations Office on Drugs and Crime (UNODC) Nairobi, Kenya Full timeFor two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and ...
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Procurement Assistant at
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United Nations Office at Nairobi (UNON) Nairobi, Kenya Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...
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Procurement Assistant at
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United Nations Office at Nairobi (UNON) Nairobi, Kenya Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the Unite ...
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Procurement Assistant at
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Procurement Assistant at
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Procurement Assistant G5 at
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World Food Programme (WFP) Nairobi, Kenya Full timeThe World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security. · JOB PURPOSE · To perform and apply appropriate processes, procedures and policies that support the effic ...
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Procurement Assistant G5
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World Food Programme Nairobi, Kenya Full timeABOUT THE COMPANY · The World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. · JOB SUMMARY · To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.OTHER SPECIFIC JOB ...
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Procurement Assistant(4 Months) at
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Procurement Intern at
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Procurement Officer at
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Procurement Officer at
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Logistic Officer at
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Action Against Hunger International Nairobi, Kenya Full timeFounded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and ...
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Program Support Specialist at
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Supply Chain Management Officer II
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Kiambu County Government Nairobi, Kenya Full timeKiambu County is one of the 47 counties in the Republic of Kenya. It is located in the central region and covers a total area of 2,543.5 Km2 with 476.3 Km2under forest cover according to the 2009 Kenya Population and Housing Census. Kiambu County borders. · SUPPLY CHAIN MANAGEMEN ...
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Warehouse Clerk at
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Bridge Talent Management Nairobi, Kenya Full timeOne HR information system to manage your employees' entire employment lifecycle. Build an incredible workplace and grow your business with our all-in-one platform. · Job Summary: · We are looking for a detail-oriented Warehouse Clerk who will be responsible for receiving, storing ...
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Supply Chain Management Officer I
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Kiambu County Government Nairobi, Kenya Full timeKiambu County is one of the 47 counties in the Republic of Kenya. It is located in the central region and covers a total area of 2,543.5 Km2 with 476.3 Km2under forest cover according to the 2009 Kenya Population and Housing Census. Kiambu County borders. · SUPPLY CHAIN MANAGEMEN ...
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Admin Assistant at
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Raino Tech4Impact Nairobi, Kenya Full timeRaino Tech4Impact is a social enterprise that leveraging technology as an enabler to empower African communities. Founded in 2018, We have been developing technology-driven solutions in health, agriculture, sports, green energy and offer business support services. · Position Over ...
Senior Procurement Assistant - Nairobi, Kenya - jobwebkenya
Description
United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.
ResponsibilitiesReviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing the scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
Identifies and recommends sources of procurement; interview potential suppliers.Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
Prepares and submits LCC and HCC presentations.Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Signs procurement orders up to the authorized limit. Drafts a variety of correspondence.Supervises, assigns and reviews the work of more junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.Performs other related duties as assigned.
Requirements
Competencies
PROFESSIONALISM:
Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making.
Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Completion of secondary education/ high school diploma is required. Additional qualifications in procurement or related field is desirable.
Job - Specific Qualification
A certificate in Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is desirable.
Work Experience
A minimum of ten (10) years of progressively responsible work experience in procurement or related area with at least three (3) years of direct firsthand procurement experience on acquisition of strategic, high-value and varying complexity that support the needs of multiple organizations such as UN Entities is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
Supervisory experience is desirable. Experience working with System Application and Products (SAP) systems or another Enterprise Resource Planning (ERP) systems is desirable. One (1) year or more of experience in data analytics or related area is desirable.