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    Assistant Director Administration - Nairobi, Kenya - Kenya Marine and Fisheries Research Institute

    Kenya Marine and Fisheries Research Institute
    Kenya Marine and Fisheries Research Institute Nairobi, Kenya

    1 week ago

    Default job background
    Full time
    Description

    ABOUT THE COMPANY

    Kenya Marine and Fisheries Research Institute is empowered to carry out research in Marine and Freshwater fisheries, Aquatic biology, Aquaculture, Environmental Chemistry, Ecological, Geological and Hydrological studies, as well as Chemical and Physical Oceanography.

    JOB SUMMARY

    Requirements for Appointment/Person SpecificationFor appointment to this grade, an officer must have: -i) At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;ii) Master's degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;iii) Bachelor's degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;iv) Minimum KCSE C+ (plus) or its equivalent;v) Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;vi) Member of a relevant professional body in good standing;vii) Proficiency in computer applications;viii) Demonstrated good results in work performance; andix) Meets the requirements of chapter six of the constitution.

    RESPONSIBILITIES

    i) Advising management on administrative policies, procedures and regulations;ii) Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;iii) Ensuring efficient provision of transport, security and cleaning service;iv) Coordinating the preparation of terms of reference for outsourced services;v) Supervising the implementation of outsourced services;vi) Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;vii) Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;viii) Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the Institute;ix) Coordinating disaster management and emergency response initiatives in the institute;x) Ensuring staff appraisals and staff development of the department; xi) Initiating administrative staff training and development and other policy matters;xii) Providing cross-functional liaison for administrative matters;xiii) Facilitating meetings, conferences and other special events;xiv) Ensuring general maintenance of office equipment's and building is undertaken;xv) Generating administrative reports on repairs and maintenance;xvi) Ensuring acquisition of legal documents such as motor vehicle and assets insurancesxvii) Facilitating renewal of insurance policies for company property and motor vehicles;xviii) Supervise timely settlement of the utility bills and other related claims;xix) Manage inventory of the Institute's assets;xx) Coordinate development of reports in the division;xxi) Lead in identification of risks and formulate measures to mitigate risks in the division;xxii) Coach, mentor, supervise and facilitate capacity development activities in the division;xxiii) Lead in the development and monitor implementation of division's annual work plan and budgets; andxxiv) Guide staff performance management in the division.

    REQUIRED SKILLS

    Performance monitoring and evaluation, Vision and strategy, Human resource and personnel development, Human resources information systems, Research and development, Testing and debugging, System administration, User management and administration, Personnel administration (working hours, holidays), Leadership skills, Code documentation, IT support, Employee relations and consultations, Programming, Research planning

    REQUIRED EDUCATION

    Post-graduate education

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