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Office Management Assistant
1 week ago
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Resources Management Officer
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Office Management Assistant
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Vendor Management Officer
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Senior Office Manager at
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Resources Management Officer
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Records Management Officer
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Records Management Officer
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Property Management Officer at
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Risk Management Officer at
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Front Office Manager at
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Information Management Officer
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Programme Management Officer at
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Programme Management Officer
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Programme Management Officer
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Office Management Assistant
6 days ago
U.S. Embassy to Kenya Nairobi, Kenya Full timeThe U.S. Embassy to Kenya opened in 1964. Through sixteen Ambassadors since then, the Embassy has enriched the ties between the American and Kenyan people and served the needs of Americans in and around this East African hub · Duties · The incumbent performs clerical and administ ...
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Programme Management Officer at
1 week ago
United Nations Environment Programme (UNEP) Nairobi, Kenya Full timeThe United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and ...
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Programme Management Officer at
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Vendor Management Officer
1 week ago
Equity Bank Kenya Nairobi, Kenya Full timeABOUT THE COMPANY · Equity Bank Kenya Limited, is a financial services provider headquartered in Nairobi, Kenya. It is licensed as a commercial bank, by the Central Bank of Kenya, the central bank and national banking regulator. · JOB SUMMARY · Qualifications Bachelor's degree in ...
Office Manager at - Nairobi, Kenya - Savannah Informatics
Description
Savannah Informatics Limited (Savannah), is a clinician-led health informatics company delivering innovative and interoperable healthcare solutions to improve access to affordable quality healthcare.
Savannah is privately owned and has an established footprint and operating base in Kenya with over 140 employees, majority of whom are informatics professionals.
SummaryWe are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company's directors.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.
To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.Responsibilities
Organizing meetings, managing the meeting rooms
Booking transport and accommodation for staff
Support the People & Talent department in organising all in-house and off-site company events and conferences
Managing the supplier database and KYC records and updating them as needed
Supplier management:
Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office
Supervising and monitoring the work of the office assistant and cleaners
Implementing, maintaining and recommending procedures/office administrative systems
Ensuring fire, health and safety policies are up to date and that the office is compliant
Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements
Attending meetings with senior management (directors) and taking minutes
Assisting the organisation's HR and finance functions by keeping personnel records up to date, and managing records
Dealing with correspondence, complaints and queries about the office
Preparing letters, presentations and reports as requested by the lead supervisor
Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.
Ensuring that the office is neat, tidy and organised and planning the cleaning schedule as needed
Requirement
Open to graduates from all degree disciplines
Skills
Strong administrative skills and an aptitude for using IT software
Commercial and financial awareness
Meticulous attention to detail
Interpersonal skills
Influencing skills
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy
Experience (good to have)
Strong administrative skills and an aptitude for using IT software
Commercial and financial awareness
Meticulous attention to detail
Interpersonal skills
Influencing skills
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy.