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    Procurement Manager at - Nairobi, Kenya - Enashipai Resort & Spa

    Enashipai Resort & Spa
    Enashipai Resort & Spa Nairobi, Kenya

    1 week ago

    Default job background
    Full time
    Description

    Enashipai Resort & Spa is where a strong local heritage and abundant nature is blended with pure luxury, and then delivered with a generous sense of warmth.

    Enashipai Resort & Spa is an eco-friendly and conservation committed resort that serves Hell's Gate National Park and supports the mission of the Global Alliance of National Parks


    Primary duties and responsibilities:

    Source vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales with respective HOD's.

    Process requisitions and purchase orders for supplies and equipment.
    Analyze market and delivery systems in order to assess present and future material availability.
    Update purchasing and contract management instructions, policies, and procedures.
    Participate in the development of specifications for equipment, products or substitute materials.
    Resolve vendor or contractor grievances, and claims against suppliers.
    Supervise activities of personnel engaged in buying, and distributing materials, equipment, machinery, and supplies.
    Prepare reports regarding market conditions and merchandise costs.

    Ensure the stocks are accurate, in good storage condition, in respect with the law and local procedures, and have not passed their expiry date.

    Provide advice on cost containment and purchase optimization to the management.
    Conducts market studies and surveys trends.
    Reviews and co-signs Purchase Orders on a timely and efficient manner.
    Negotiates, renews or terminates existing contracts or agreements whenever applicable.
    Be responsible of returnable supplies and all damages, if any.
    Conducts suppliers' visit and inspections and ensure proper communication and coordination.
    To follow-up with international suppliers regarding our orders and appointed freight forwarder for consignment clearance with customs.
    To ensure conformity to standards and specifications of merchandise as required by the management.
    To ensure that the requisitions from originating departments follow the procurement policy.
    To constantly endeavour to obtain goods at competitive prices without sacrificing the desired quality standards.
    To ensure that store inventories have maximum par levels.
    To comply with all company policies.
    Prepare price change forms.
    Prepare and submit end month reports needs details
    Participate in stock takes.
    To ensure that stock management reports are produced in a timely and accurate manner.
    Maintaining supplier"s database.
    Assist in the interview and recruitment of purchasing and stores staff.
    Any other duty as assigned from time to time to comply with the activities of the hotels.

    Requirements

    Key Competencies:
    Familiarity with sourcing and vendor management.
    Strong leadership capabilities.
    Knowledge of local suppliers to the hospitality, travel and tourism industry.
    Strong analytical and negotiation skills.
    Excellent attention to detail.
    Effective communication and interpersonal skills.
    Ability to supervise a team and to work under pressure.
    Knowledge of procurement regulations and best practices.
    Strong understanding of business goals and standards for customer service
    Working knowledge of materials control and sun systems.


    Academic Qualifications:
    Minimum Bachelor's degree in Purchasing or a related field


    Experience:
    MUST have at least 5 years' experience in a busy environment preferably in a 4 -5-star hotel as a procurement Manager


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