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    Legal Clerk at - Nairobi, Kenya - Kenindia Assurance Company Limited

    Kenindia Assurance Company Limited
    Kenindia Assurance Company Limited Nairobi, Kenya

    Found in: beBee S2 KE - 1 week ago

    Default job background
    Full time
    Description

    Kenindia Insurance Ltd, was established as merger of Indian Insurance Companies operating in Kenya to form a vibrant joint venture with moral and financial support from leading local business elite on 6th December 1978.


    Main Purpose of the Job - (Job Summary):

    Office administration, overseeing mail management, and dispatch to ensure a smooth flow of work processes within the office in line with business objectives.


    Main Responsibilities:
    Receipt and registration of all new claims received in the
    IT system and maintain a register thereof.

    Receive all incoming mail, collate documents in order of priority, and offer assistance to the legal officer handling branches for an efficient and speedy response to mail.

    Receive all incoming judgment advice and record in the judgment register for tracking to ensure timely attendance.
    Handling machine maintenance, departmental stationery requisition, and monitor the use thereof.
    Collecting EFT payment advises from accounts, preparing forwarding letters, and immediate dispatch; maintain a cheque/EFT dispatch register thereof.
    Dispatching letters, cheques/EFT, and summons to correct persons within the given timeline.
    Reconciling and payment of investigators' and doctors' fees within given timelines.
    Undertaking typing work within given timelines.
    Mail management, connecting all incoming mail to relevant files, and giving legal officers for action.

    Ensuring customer service to both internal and external clients by providing the required timely dispatch of letters, cheques, and claim files.

    Receipt of excess cheques.
    Handling the switchboard, receipt and dispatch of calls, telephone lines maintenance, management of the PABX system, etc.

    2 or 3 key deliverables (specific to this position):

    Prompt payment and dispatch of cheques
    Effective mail management
    Clean offices, printers well maintained, stationery management

    Resources Responsible for:

    Direct Reports (Jobs reporting to this position):

    Internal:
    Accounts
    Claims
    Branches
    Administration

    IT

    External:
    External Advocates

    Requirements

    Relevant Experience:
    At least 2 years of relevant experience


    Academic Qualifications:
    O' Level


    Professional Qualifications:
    Para-legal
    Certificate in business Management practice is an added advantage

    Key Job Skills (specific to the job):
    Accuracy
    Coordination skills
    Time management
    Multitasking skills

    Insurance Skills (special Category): N/A


    General Skills:
    Communication skills
    Interpersonal skills
    Customer Service

    IT skills (fluency)


    Our Competencies/Behaviours:
    Integrity
    Reliability
    Transparency
    Professionalism
    Teamwork
    Quality
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