Legal Clerk - Nairobi, Kenya - Kenindia Assurance Company Limited

Description

ABOUT THE COMPANY

The year 1978 proved to be a milestone for the Insurance Sector in the region , Indian Insurance Companies operating in Kenya decided to merge and form a vibrant joint venture with moral and financial support from leading local business elite. The idea became reality on 6th December 1978 with the birth of Kenindia Assurance Company Limited.

JOB SUMMARY

Office administration, overseeing mail management, and dispatch to ensure a smooth flow of work processes within the office in line with business objectives.2 or 3 key deliverables (specific to this position):Prompt payment and dispatch of chequesEffective mail managementClean offices, printers well maintained, stationery managementResources Responsible for:Direct Reports (Jobs reporting to this position):Internal:AccountsClaimsBranchesAdministrationITExternal:External AdvocatesRelevant Experience:At least 2 years of relevant experienceAcademic Qualifications:O' LevelProfessional Qualifications:Para-legalCertificate in business Management practice is an added advantageKey Job Skills (specific to the job):AccuracyCoordination skillsTime managementMultitasking skillsInsurance Skills (special Category):N/AGeneral Skills:Communication skillsInterpersonal skillsCustomer ServiceIT skills (fluency)Our Competencies/Behaviours:IntegrityReliabilityTransparencyProfessionalismTeamworkQuality

RESPONSIBILITIES

Receipt and registration of all new claims received in the IT system and maintain a register thereof.Receive all incoming mail, collate documents in order of priority, and offer assistance to the legal officer handling branches for an efficient and speedy response to mail.Receive all incoming judgment advice and record in the judgment register for tracking to ensure timely attendance.Handling machine maintenance, departmental stationery requisition, and monitor the use thereof.Collecting EFT payment advises from accounts, preparing forwarding letters, and immediate dispatch; maintain a cheque/EFT dispatch register thereof.Dispatching letters, cheques/EFT, and summons to correct persons within the given timeline.Reconciling and payment of investigators' and doctors' fees within given timelines.Undertaking typing work within given timelines.Mail management, connecting all incoming mail to relevant files, and giving legal officers for action.Ensuring customer service to both internal and external clients by providing the required timely dispatch of letters, cheques, and claim files.Receipt of excess cheques.Handling the switchboard, receipt and dispatch of calls, telephone lines maintenance, management of the PABX system, etc.

REQUIRED SKILLS

Document and archive management, Office administration, management, Answering telephones and call management, Secretarial work, Email correspondence

REQUIRED EDUCATION

Diploma, Associate's degree