Shift Weighbridge Clerk - Nairobi, Kenya - Mr. Green Trading Africa Kenya Ltd

Description

• The Shift Weighbridge Clerk will ensure smooth operation of the weighbridge facility. They will be responsible for accurately weighing and recording all materials received into the factory and all dispatches out of the factory and ensure compliance with the set weight tolerances, internal controls and safety requirements.

Tasks

• Direct traffic coming onto site and operate weighbridge.
• Ensure that all trucks in and out of the Factory are weighed appropriately.
• Ensure that the trucks are properly positioned on the weighbridge then receive the loading/delivery documents from the driver in order to verify that they match the physical vehicle on the weighbridge.
• Retrieve the truck's details in the system and take the first weight.
• Following vehicle off-loading and proper positioning on the weighbridge, confirm the truck has off-loaded all the material. If for some reason, the truck hasn't off-loaded everything, acknowledge the transaction in the system as a part receipt and take the weight.
• If the truck has off-loaded all the material, acknowledge the transaction in the system as a full receipt and take the weight.
• Following second weight, the weighbridge ticket and delivery note/goods issue note will be printed. Issue the relevant copies of the documents to the driver and retain the rest for eventual forward to customer service center/production clerk and own filing.
• Prepare daily shift weighbridge reports and treat all documents/information as confidential.
• Check proper function of the weighbridge, communication and computer equipment and timely replacement of printer cartridges and printing paper to avoid any truck delays.
• Comply with all Health, Safety, HR and Environmental policies and procedures.
• Ensure proper housekeeping around the weighbridge and especially the gaps between the weighing platform and the foundation for accurate weighing.
• Ensure that any exceptions are brought to the attention of the management as necessary in order to protect the company's interest.
• Assist with general administrative duties and customer service, answering the telephone and directing calls as appropriate.

Requirements
Minimum Qualifications, Regulatory & Legal Requirements

• Diploma or certificate in Supply Chain Management, Data Management or related field.
• Experience in weighbridge operation or related field.
• Computer literacy skills i.e. Excel, MS office.
• Adherence to safety and compliance protocols in weighbridge operations.

Competencies and Attributes

• Attention to detail
• Data accuracy skills
• Effective communication written and verbal skills
• Reliable and conscientious
• Proactive and excellent problem solving skills
• Able to work under minimal supervision and as part of a team
• Comfortable working in a fast paced, dynamic environment