Investment Administrator - Nairobi, Kenya - INKOMOKO

Description

ABOUT THE COMPANY

Inkomoko supports entrepreneurs to grow their businesses in order to improve livelihoods, create jobs, and help communities thrive.
Founded in 2012, Inkomoko has worked with more than 41,000 entrepreneurs across East Africa, including thousands of refugee entrepreneurs. Inkomoko provides a combination of training, consulting, access to finance, and market-level systems change. We are the largest lender to refugee entrepreneurs in Africa.
Inkomoko has +250 staff in 20 offices across Rwanda, Kenya, and Ethiopia, and is expanding in 2023 into South Sudan. Through Inkomoko's 2030 strategic plan, we are adding 4 additional countries to serve more than 550,000 entrepreneurs and growing our $30M loan fund.

JOB SUMMARY

Company ValuesAll staff at Inkomoko are connected to a shared set of organizational values:Purpose: be solutions-oriented and produce high-quality work and be a global leader.Achievement: push yourself to reach beyond what you think is possible. Improvement: be humble and committed to continuous learning and growing through giving and receiving open and accurate feedback.Bravery: willing to take risks, create a safe space for others, be compassionate, inclusive.We Eat Goat: we celebrate success and support each other in hard times. We do this work together in the spirit of turikumwe, tuko pamoja, abren nen, urang babarengan.Inkomoko reflects the communities we serve. Displaced persons and women are strongly encouraged to apply. Minimum QualificationsThe Investment Administrator will be a trusted staff of Inkomoko Kenya clients. We are looking for someone with incredible attention to detail who can be sure that all of our operations and communications are in the highest order. Basic qualifications include:Strong English writing and reading skills is STRONGLY preferred.a university degree in finance or other related field.Must speak fluent English, and Swahili. Other languages are an additional asset.Experience in investment management and access to finance for MSMEs in Kenya is a preferred.Very strong attention to details and good follow through.Ability to work well under pressure and ability to multitask.Unrelenting perseverance, personal integrity, and critical thinking skills. 2+ years of work experience in relevant or applicable fields. Must be able to legally work in Kenya.What You'll GetThis role is a tremendous opportunity to work in a high-growth, mission-driven organization. Our compensation includes both a great culture and a competitive market-based package, including:Incredible company culture, including deep investment in your learning and growth, and a commitment to inclusion and diversityOpportunity to work with a talented, passionate, and committed team of professionals across the regionAbility to make a significant social impact and contribute to economic growthCompetitive salary, and potential KPI-based bonusFavorable policies like health insurance, staff savings program, parental leave, sabbatical program, and more.ApplicationIf you're excited about this role, please submit your cover letter and CV through the application portal. Tell us about what you'll bring to this growing company.Inkomoko is committed to justice, diversity, equity and inclusion. As we seek to reflect the communities we serve, refugees and women are strongly encouraged to apply. As a company we have policies that ensure fair treatment in the application process. NB: Only shortlisted candidates will be contacted. Employment is conditional upon successful background checks and other verification as needed.All offers of employment will be subject to satisfactory references and background screening checks. Inkomoko also participates in the Inter Agency Misconduct Disclosure Scheme, In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual misconduct, fraud, or abuse. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

RESPONSIBILITIES

Department Admin Support (40%)Be the lead taker of Investment committee meeting minutes and other department meetings.Be the lead administrator for Inkomoko Kenya's LMS powered by (Odoo), tracking all borrower information – including creating and updating clients' profiles, payments registration, and disbursements tracking.Track, file and report on compliance with disbursements, collection and other non-financial matters.Create reports on investment disbursement, closing investments and active investments.Actively participate as a key staff in the weekly Portfolio Review Meeting.Compile the pipeline from the BGS Team and prepare the lists for UNHCR verification.Investment Compliance and Reporting (20%)File and maintain Investment contracts, legal documents and other documents in a safer way (both paper and electronic) and meeting Inkomoko Kenya filing standards.Manage communication between lending and other department staff and perform regular investigation to resolve all customer /team issues efficiently.Analyze and identify all fee discrepancies in investment processes and perform regular audit on processes and ensure compliance to all requirements.Assist with the preparation of annual reviews for projects in the investment department.Collect and share financial reports and other relevant information to Investment manager, Snr Portfolio Manager and Regional Portfolio Director.Prepare timely and accurate reports required by partners, stakeholders and funders including Kiva, investment committee, CBK etc.Kiva documentation and compliance (20%)Ensure borrowers profiles meet Kiva standards.Select photos of entrepreneurs, have them sign photo waivers.Prepare Kiva report on monthly basis and other departmental reports.Write compelling descriptions of borrowers in English and post them to the international Kiva platform for fundraising.Prepare documentation for new approved investments to be posted on Kiva website.Ensure 100% of investment repayment schedules are matching with Kiva repayment schedules - on kiva platform.Coordinate with lending staff to get all investment documentation needed for fundraising. Adhere to credit policy TAT for Kiva fundraising and meet clients' needs. Ensure that we are adhering to the requirements of our Kiva partnership, including reporting and journaling.Ensure that all investment documentations are updated appropriately in the system so that the Kiva fundraising tasks are performed easily.Coordination with Finance (10%)Identify discrepancies between different investment department reports and finance reports and propose ways to solve them.Perform various accounting processes that deal with receipts, payments and checks issued.Initiate collection activities on the past investments past due.Identify signs of unusual or suspicious investment activities and make recommendations to minimize the risk factors.Investment Closing and Disbursements (10%)Ensure that investments disbursement adhere to investment committee approval decisions and policies.Review and prepare requests for investment disbursements and ensure 100% compliance with the investment committee decision such as approved investment amounts and conditions for approval.Ensure all refugee clients are verified by UNHCR prior to the disbursements in order to minimize risks.Other duties as assigned by the supervisor.

REQUIRED SKILLS

Budgeting, financial planning, Reporting, Accounting, Communication, Documentation and record keeping

REQUIRED EDUCATION

Bachelor's degree