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    Strategic Sourcing Manager at - Nairobi, Kenya - IREX

    IREX
    IREX Nairobi, Kenya

    Found in: beBee S2 KE - 6 days ago

    Default job background
    Full time
    Description
    IREX is a global development and education organization.

    We strive for a more just, prosperous, and inclusive world-where individuals reach their full potential, governments serve their people, and communities thrive.

    Your Background & Skills

    Bachelor's Degree in Accounting, Finance, Business, Economics, or related Field.
    8 years of work experience.

    3-5 years of vendor management experience, preferably with a recognized public accounting firm and/or not-for-profit organization with worldwide operations similar to that of IREX.

    Experience with implementing a vendor system preferred.
    A proven ability to both document and prioritize findings, and to develop workable recommendations for improvement.
    Proven experience managing multiple administrative tasks in a demanding, time sensitive work environment.
    Proficient in Microsoft office products, including and especially Excel.
    Proactive and comfortable with contemporary digital platforms for collaboration and communication.
    Clear, succinct and compelling communication skills, both oral and written.
    Outstanding interpersonal and intercultural skills.
    Very strong time management, multitasking, and organizational skills.
    Speaking, reading and writing proficiency in English required.
    Must demonstrate valid proof of unrestricted authorization to work in their country of residence.

    Your Daily Tasks

    Oversee IREX's organizational vendor practices and procedures including vendor data maintenance, administration of digital vendor systems, and implementation of best practice for vendor management.

    Maintain and organize existing vendor data and coordinate with vendors to update data for financial reporting and analysis.
    Manage vendor relationships with existing and new vendors used by Office of the Chief Financial Officer.
    Communicate with vendors to perform quality checks, including for funder-required vendor due diligence.

    Establish and implement vendor management standards among various types of vendors including consultants, contractual firms, not-for-profit organizations, individual non-consultants, etc.

    Evaluate vendor-related data and perform vendor trend analysis.
    Review financial transactions and procurement transactions to assist internal assurance processes.
    Research payment options in various countries and regions to identify payment standards for payees in hard-to-reach markets.
    Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during internal and organizational audits.
    Participate in risk assessment activities by gathering vendor data and performance analysis.
    Manage and coordinate phases of vendor engagement process, including procurement, payment processing, and ongoing information maintenance and analysis.
    Conduct investigations of irregularities discovered by internal and external auditor reviews or whistleblower complaints relating vendor matters.
    Provide support for IREX annual audit process and all funder audits, site visits, and reviews.

    Perform additional duties and tasks as assigned by manager to meet the goals of IREX and the needs of the team.

    Maintain and manage relationships with OCFO vendors.
    Communicate with other finance or program teams regarding vendor matters.
    Prepare vendor reporting for funders, internal management, etc.
    Assist new business development regarding vendor information analysis required by funders.

    Evaluate vendor controls for compliance with established financial, Procurement, Subaward, & other operational IREX and donor policies & procedures, as well as recognized best practice.

    Provide detailed assessments of how vendor controls might be improved.
    Administer digital vendor management systems and implement improvements as necessary.
    Support internal assurance review of IREX financial transaction quality.
    Support development and revision of IREX Internal Audit policies, procedures and protocols.
    Other duties as assigned.
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