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    Finance and Budget Assistant - Nairobi, Kenya - United Nations Office at Nairobi UNON

    United Nations Office at Nairobi UNON
    United Nations Office at Nairobi UNON Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description

    Responsibilities:

    • Budgeting:
      • Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
      • Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
      • Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
      • Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
      • Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
      • Perform certifying functions of financial transactions as per delegation.
    • Accounting:
      • Process financial documents in line with the financial rules and regulations.
      • Review and analysis of various accounting data and assist in the review and analysis of financial statements.
      • Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations.
      • Verify accuracy of postings and process corrections as appropriate.
      • Analyze open item managed accounts OIM in the ERP system Umoja and initiate corrective action.
      • Perform approval functions of financial transactions as per delegation. PAYROLL AND BENEFITS ADMINISTRATION:
      • Performs Payroll comparison and data validation of simulation runs in HANA Payroll Analysis Tool.
      • Prepares Payroll data for monthly mass upload files direct payroll deductions/payments.
      • Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
      • Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
      • Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.
    • General:
      • Prepare and analyze reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate.
      • Perform data extraction and prepare various reports for management review.
      • Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
      • Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning.
      • Ensure that all relevant records and audit trails are maintained.
      • Act as deputy to team leader and back up for other team members.
      • Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients.
      • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
      • Assists with visualizations and updating information material such as web pages or brochures.
      • Perform other related duties, as assigned.

    Education

    • Completion of High School Diploma or equivalent is required.
    • Supplementary training in finance, administration, project management or related field is required.
    • A recognized accountancy qualification e.g. Certified Public Accountant CPA, Association of Chartered Certified Accountants ACCA, Chartered Institute of Public Finance Accountants CIPFA is required.

    Work Experience

    • A minimum of seven years 7 of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced to five 5 year for candidates who possess a first-level University degree. Experience with the Enterprise Resource Planning ERP and finance system such as Oracle or SAP is desirable. Experience with processes of Financial Management is desirable. One 1 year or more of experience in data analytics or related area is desirable.
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