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    HR Officer at - Nairobi, Kenya - World Resources Institute (WRI)

    World Resources Institute (WRI)
    World Resources Institute (WRI) Nairobi, Kenya

    4 days ago

    Default job background
    Full time
    Description

    The World Resources Institute is a global research non-profit organization that was established in 1982 with funding from the MacArthur Foundation under the leadership of James Gustave Speth.

    WRI is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being


    Job Highlight:


    Reporting to the to the HR Manager for WRI Africa, you will help provide support to our staff located in Kenya as well as other countries in the region.

    You will be key to managing our HR process and ensuring the smooth functioning mainly in the Kenya office, providing additional support to other countries when needed.

    You will have the opportunity to solve complex problems and advise on internal processes. You will enable the delivery of our HR solutions and priorities using a data-driven approach. You will have the chance to collaborate across a global network and foster meaningful remote working relationships.

    What will you do:

    HR Administration (50%):
    Administer HR policies and processes, including staff onboarding, transfers, changes and terminations
    Process required documents through the HR system to ensure accurate record-keeping
    Generate local/regional employment contracts, contract extensions, offer letters and promotions letters
    Act as a liaison between the staff and medical providers and pension administrators and coordinate health insurance onboarding and offboarding for all staff
    Support relocation, immigration and other responsibilities related to staffing administration, including visa application processes
    Support administration related to leave management, maintenance of staff records, and compensation
    Maintain official staff personnel files and ensure the HRIS is updated


    HR Policies and Procedures (20%):
    Support the development and communication of HR policies to employees while providing guidance and support with respect to all areas of HR, ensuring reliable access to up-to-date, relevant information, building cohesion between office locations
    Manage and document HR policies to ensure all employees can see the policies stored in one place
    Conduct audits of HR programs and processes and recommend improvements
    Support the performance review process


    Talent Acquisition & Onboarding (20%):
    Lead the WRI Africa internship program
    Support the recruitment process, led by the Talent Acquisition team, by interviewing candidates, coordinating work sample exercises, and performing reference checks
    Provide support for employee transitions and transfers of existing staff to new positions within WRI
    Help conduct new employee orientation and train employees on HR policies and procedures
    Support remote and flexible work administration with Operations/Facilities or other teams


    Employee Relations (10%):
    Facilitate a healthy employee relations environment by providing timely and accurate responses to employment related queries
    Provide guidance and assist in employee relations issues and concerns, including termination and off-boarding processes.


    What will you need:

    Education:
    You have completed a bachelor's degree in HR, business or non-profit management, public administration, or related field with HR qualification at a diploma level or a professional HR qualification

    Experience:
    You have 3+ years of relevant professional experience, including working in Human Resources administrative role
    Experience developing HR related new systems and policies to improve efficiency and effectiveness
    Experience in HRIS systems, preferably ADP
    Demonstrated familiarity with labour laws of countries within the region
    Proficient in Microsoft Office (Word, Excel, Access and PowerPoint)
    Experience working within an international non-profit matrixed organization is desirable

    Languages:
    You are proficient in written and spoken English

    Requirements:
    Existing work authorization is required where this position. WRI is unable to authorize visa work authorization.
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