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    Personal Assistant - Nairobi, Kenya - Corporate Staffing Services

    Corporate Staffing Services
    Corporate Staffing Services Nairobi, Kenya

    Found in: beBee S2 KE - 6 days ago

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    Description

    Administration jobs in Kenya. Job Summary

    The African Institute for Health and Development (AIHD) is seeking to recruit
    a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit's Head partakes.

    Duties and responsibilities

    • Provide comprehensive administrative and organizational support to the Head VBNTDU.

    • Maintain the calendar of events of the Head VBNTDU with timely reminders on pending and upcoming events, including but not limited to scheduling appointments, meetings, and events.

    • Handle incoming and outgoing communication as and when directed by the Head,

    • VBNTDU, including letters, memos, travel clearances and leave forms.

    • Anticipate deadlines and proactively address time sensitive matters.

    • Attend meetings and workshops as and when directed by the Head VBNTDU.

    • Coordinate travel plans and prepare travel itineraries for the Head, ensuring all necessary arrangements are in place.

    • Organize and manage the office space, including filing systems and office supplies.

    • Prepare reports, speeches and presentations as required.

    • Liaise with the M&E Officer for updates on planned activities, meetings, and workshops, ensuring adherence to set Ministry of Health requirements.

    • Act as liaison between the Head and other VBNTDU staff members.

    • Handle information with confidentiality and discretion and distribute it to relevant parties.

      Qualifications and Skills
      • A Bachelor's Degree in a relevant field from a recognized university.

      • Proven experience as a personal or executive assistant.

      • Excellent organizational and multitasking abilities.

      • Strong written and verbal communication skills.

      • Proficiency in office software and technology.

      • Discretion, integrity, and the ability to handle confidential information.

      • Ability to work under pressure.

      • Excellent computer skills (Word, Excel, PowerPoint etc).

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        How to Apply:

        Interested and qualified candidates are invited to submit their application
        letter and detailed C.V. with addresses of three referees via email to and a copy to not later than 22nd April, 2024 by 1700hrs. Only shortlisted candidates will be contacted.

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