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    Finance/ Administrative Assistant at - Nairobi, Kenya - Emali Dedicated Children's Agency

    Emali Dedicated Children's Agency
    Emali Dedicated Children's Agency Nairobi, Kenya

    Found in: beBee S2 KE - 6 days ago

    Default job background
    Full time
    Description

    Welcome to Emali Dedicated Children's Agency (EDCA), a passionate Non-Governmental Organization committed to creating opportunities for Deprived, Excluded, and Vulnerable children (DEV).

    Our mission centers on ensuring child survival, growth, and development by providing support to families and caregivers to meet their needs.


    VACANCY ANNOUNCEMENT:
    VN 003

    Overall Objectives of the position:


    Reporting to the Chief Executive Officer, Finance/Administrative Assistant will be in charge of managing EDIL Finance department as well as the general administrative duties.

    Duties and Responsibilities

    Support management of Petty Cash Transactions & Petty Cash Floats.
    Issuing Cash Payments/Petty Cash Management.
    Checking and ensuring that all expenditures are appropriately approved.
    Payments processing –Raise payment vouchers& ensure they are properly coded.
    Perform reconciliations on Accounts payables and other receivables.
    Ensure statutory deductions are reconciled and paid on time.
    Withhold tax processing.
    Preparing plans for the purchase of equipment, services, and supplies.
    Following and enforcing the company's procurement policies and procedures.
    Reviewing, comparing, analyzing, and approving products and services to be purchased.
    Spool documents during annual audits.
    File all vouchers, deposit slips and all financial documents.

    Support procurement processes e.g outsourcing quotes, analysis of the Comparative Bid Analysis & Issuing of LPOs to right vendors.

    Ensure cheques are issued to the right suppliers & maintain an updated cheque
    Keeping log of outgoing and incoming cheques
    Conducting bank reconciliations
    Ensure timely payment of all office bills e.g electricity, Internet & Water Bills.
    Receiving, Reviewing & Ensuring all Documentations are attached to the LPOs before payment is raised.
    Receive all correspondences of the organization and fill them sequentially.
    Any other duty as assigned by the Supervisor.


    Requirements:
    A Degree in Bachelor of Commerce/Business Administration or any other related Business field.
    Any Professional accountancy course CPA 2 or ACCA will be an added advantage.
    At least one year experience in a similar role preferably in a busy Profit-making Organization setting.
    Fluency in oral and written English and Kiswahili.
    Proficiency in using Microsoft Office computer applications.
    Strong communication and presentation skills.
    Committed team player who is result oriented.
    Excellent interpersonal skills.
    Willing and ability to work under minimal supervision in rural areas and have passion working with children &community.
    Ability to work under pressure and meet strict deadlines.
    The opportunity is open to all Kenyan Citizens.
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