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    Office Assistant - Nairobi, Kenya - Inkomoko

    Inkomoko
    Inkomoko Nairobi, Kenya

    Found in: beBee S2 KE - 1 day ago

    Default job background
    Full time
    Description
    Inkomoko's vision is an Africa with thriving communities where young people and refugees are engaged, communities have access to relevant innovations for self-determination, and where African solutions are unleashed to solve African problems
    About the Opportunity
    Inkomoko is looking for a responsible Office Assistant to support the team in Mombasa at the front desk and provide professional administrative support to the company


    Specific responsibilities include:
    Responsibilities
    RECEPTIONIST DUTIES (50% time)

    Ensure the office is open and closed on time
    Maintain professional front office/receptionist area & answer the office telephone
    Greet and welcome guests as soon as they arrive at the office
    Direct visitors to the appropriate person and office
    Answer, screen, and forward incoming phone calls
    Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
    Provide basic and accurate information in person and via phone/email
    Complete administrative tasks while seated at the front desk throughout the day
    Ensure security at the front desk

    OFFICE ADMINISTRATION (20% time)

    Office supply management - ensure the office has all supplies needed for successful operations
    Stock control and monitoring for all chemicals and materials used
    Communicate to the management in case of any repairs or maintenance required.
    Reserve and prepare rooms for meetings – must be on time before meeting start, including tech
    Clerical duties, including filing, photocopying, scanning

    HOUSEKEEPING AND HYGIENE SERVICES (30% time)

    Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily. (Dusting of furniture, emptying of rubbish bins daily, and periodic cleaning of the refrigerator, microwave oven etc.)
    Use mops and cloths for cleaning different areas to prevent cross-infection
    Cleaning of carpets/Curtains periodically.
    Washing of office crockery and cutlery
    Cleaning and removal of cobwebs on walls/ceiling/windows and doors.
    Removing visible stains on the walls.
    Other duties as assigned.

    Minimum Qualifications
    Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to detail


    Minimum qualifications include:
    Ability to meet deadlines and work independently with the highest personal integrity
    Basic computer skills with MS Excel and Word
    High level of customer service, with experience in customer care roles
    Previous professional work experience in a similar role.
    Holder of a Bachelor's degree or related Advanced Diploma
    Good Communicator in English and Swahili
    Must be residing in Mombasa

    What You'll Get

    This role is inside a high-growth, mission-driven social enterprise


    By joining, you'll access:
    Competitive salary, and potential Goal-based bonus
    Incredible company culture, including deep investment in your learning and growth
    Diverse colleagues and policies that show our commitment to equity and inclusion
    Talented, passionate, and committed team colleagues across the region
    Ability to make a significant social impact on your community
    Generous health insurance, staff savings, parental leave, sabbatical, and more benefits.
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