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    Analyst - Grants Management at - Nairobi, Kenya - Bioversity International

    Bioversity International
    Bioversity International Nairobi, Kenya

    6 days ago

    Default job background
    Full time
    Description

    Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.

    About the position

    The Analyst - Grants Management will support the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management for the Alliance.

    The Analyst will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners' capacity and compliance of sub-granting contracts with prime donor requirements.

    Key duties & responsibilities
    Grants Administration

    Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates established
    Conduct review of donor contracts against the Alliance's policies and procedures and facilitate the process of contract clearance and signature
    Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization
    Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant
    Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders
    Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time
    Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications
    Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them

    Sub-grants administration

    Coordinate capacity assessment and due diligence review of prospective partners
    Ensure Partners' awareness of reporting requirements, research ethics and contractual compliance
    Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor's requirements
    Track and collect cleared reports to be filed in the appropriate digital repositories
    Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications

    Requirements

    Bachelor's degree in international development, International Relations, Economics, Business Administration or another relevant field
    Experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation)
    Experience of project management, including understanding of project budgeting, budget management and financial issues
    Proficiency in relevant software programs (Word, Excel, PowerPoint)
    Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively
    Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders
    Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skills
    Excellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reports
    Knowledge of the CGIAR and/or international development agencies
    Experience of implementing and/or using information management systems (grants databases, ERP systems, etc.)
    Experience and capacity to build long-term relationships with stakeholders
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