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    Archiving Officer Intern at - Nairobi, Kenya - ENGIE

    ENGIE
    ENGIE Nairobi, Kenya

    1 week ago

    Default job background
    Full time
    Description
    ENGIE is a leading world group that provides low-carbon energy. Our group is a global reference in low-carbon energy and services.

    Job Purpose/Mission

    As an Archiving Officer Intern, you will be responsible for overseeing the organization, preservation, and retrieval of records and documents within our archives.

    You will play a crucial role in maintaining the integrity of company records and ensuring that they are accessible to those who require them.


    Responsibilities:

    • Record Management: Manage the organization's records and documents according to established archival standards and procedures.

    Documentation Preservation:
    Ensure the preservation and conservation of historical records, including paper documents, photographs, digital files, and other media.

    Cataloguing and Indexing:
    Create detailed catalogues and indexes of archival materials to facilitate easy retrieval and access for researchers and staff.

    Digitization Projects:
    Oversee digitization projects to convert physical records into digital formats, ensuring long-term accessibility and preservation.

    Access Control:
    Implement access controls and security measures to protect sensitive or confidential information within the archives.

    Research Support:
    Provide support to researchers, historians, and other stakeholders by assisting with inquiries and locating relevant archival materials.

    Compliance:
    Ensure compliance with relevant regulations, policies, and guidelines related to records management and archival practices.

    Knowledge and skills

    Experience:
    Experience working in archives, libraries, or records management.
    Strong knowledge of archival principles, practices, and standards.
    Basic knowledge on Excel spread sheets and data entry skills.
    Experience assisting customers/clients with escalated issues.
    Proven critical thinking skills that demonstrate fact finding/analysis and sound decision making.
    Excellent communications skills both written and verbal.
    Detail oriented and well-organized.
    Ability to multi-task, prioritize and manage time effectively.
    High level of self-motivation

    Ability to balance multiple tasks while working under tight deadlines with close attention to detail, accuracy, and quality always.

    Open to work in a flexible and creative work environment with fast-evolving operations.
    Positive attitude is a must for this role.


    Qualifications:
    Bachelor's degree in library science, Archival Studies or a related field.


    Language(s):
    English + Kiswahili


    Technology:
    Ability to use basic Microsoft tools(Word & Excel)
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