Joy Onono

PERSONAL ATTRIBUTE

1. Self-driven, Good analytical skills, flexible, Jovial, Ambitious, result oriented, able to work under pressure with minimum supervision, Project Oriented & Good at multitasking.
2. Strong organization and time management skills. Demonstrate a positive, proactive and motivated attitude to work
3. Detail oriented and ready to maintain and handle sensitive issues of a confidential nature with tact and professionalism strict confidentiality
4. Computer application & Skills; Excel, Word, PowerPoint, Enterprise Resource Planning -                    ERP- HR)
5. Ability to work both independently and as an effective team member and remain calm under pressure

WORK EXPERIENCE

Feb 2014 – To Date –KENYA MEDICAL RESEARCH INSTITUTE – RESEARCH CARE TRAINING PROGRAM - KEMRI -RCTP – FACES PROGRAM 

HUMAN RESOURCE OFFICER

Responsible for the following:

1. Recruitment & Selection 
2. Preparing Job Adverts: on boards and websites, screening applications, arranging interview material & Venue, participating in selection process 
3. Managing the recruitment process from need identification to onboarding of candidates
4. Registering all received applications, drafting recruitment, short listing, interview outcome reports for all interviews attended.
5. Handling attachment/Internship issues
6. Oversee orientation/induction of new employees
7. Drafting Engagement/offer Letters and Staff Contracts
8. Conducting reference checks on candidates
9. Administration
10. In charge of incoming and outgoing correspondence: Collect, sort, distribute and prepare mail, messages and courier deliveries 
11. Act as employee first point contact person for Queries and Inquiries
12. Updating and maintaining an accurate employee database i.e. Ensuring proper leave management with updated data base, ensuring timesheets are submitted on a timely manner both from all the departments and maintaining and updating of staff records & ensuring custody of the records
13. Monitoring contract expirations and processing contract renewals; conducting eligibility review for contract conversion
14. Filling and keeping record of confidential personal information – Digital and electronic 
15. Drafting meeting minutes and share as may be requested by the Head of Human Capital.
16. Compiling a report of disciplinary cases to be discussed by the Disciplinary Committee
17. Plan Organize and coordinate major HR events like AGMs, Team Buildings & Interviews
18. Communicate staff Transfer, Promotions and Terminations.
19. Reviewing, processing and monitoring leave related processes (i.e. maternity leave, paternity leave, sick leave, special leave, time and attendance certification);
20. In charge of HR  expenditure budget 
21. Working simultaneously on different Projects/Studies
22. Performance Management / Talent Management 
23. Conducting and supporting Managers in Scheduling Staff appraisals/ Performance Improvement Plan (PIP) and documenting annual target setting
24. Review and implement policies on Issues like working conditions, equal opportunities, disciplinary procedures and absence management.
25. Maintain Performance Management records

· Collate the learning & development needs identified during appraisals together into a master list of needs across the whole organization; liaise with the Management to develop and implement a strategy to address the needs 

1. Selection & Remuneration 
2. Payslips Management 
3. Calculation and Processing of gratuity/pension payments
4. Managing the Payroll & Payroll data – Contract Staff, Locum Staff compiling and updating all staff data to reflect current  changes 
5. Ensuring all eligible staff are registered with NHIF, NSSF, KRA & Company Insurance (Compiling personal details for payroll process)

1. Staff welfare 
2. Ensuring staff are registered & Renewing Insurance cover 
3. Coordinating and following up on WIBA claims through insurance and labour office 
4. Compiling Insurance reports 
5. Conducting regular risk assessments
6. Advice staff on employment law, organization polices, job descriptions, functions, roles & responsibilities 
7. Caring out exit interviews and Issuance of certificate of staff 

APRIL 2004 –Jan 2014 KEYWEST LOGISTICS AGENCY LTD

HR & ADMINISTRATION OFFICER

Duties include: 

1. Maintaining and preparing monthly staff payroll &Remitting Payment of statutory deductions like Taxes, NHIF & NSSF
2. Preparing ETR Receipts, Payment Vouchers, Cheques &Invoices 
3. Liaising with staff, suppliers and clients and following up with Clients on payments 
4. Processing orders of supplies, stationery, and equipment
5. Managing staff vacation and absence schedules, ensuring custody, maintaining and updating of staff records. (Leave management)
6. Organizing for meetings and appointments
7. Assisting the administration with travel logistics
8. Procure and Supervise office Inventory
9. Managing outlook communication (Sending& Receiving mails), sending shipment quotations, arrange meetings and handling out going & incoming correspondence and collecting, and prepare mail, messages and courier deliveries 
10. Handling office petty cash & Banking company cash & cheques.
11. Typing documents, reports and correspondence as and when req

2002– 2004 VESTIGE EXPRESS LTD

OFFICE ASSISTANT/RECEPTIONIST

Duties include: 

1. Front Office operations i.e. managing the switch Board, & general reception work 
2. Administrative job i.e office maintenance, supervising support staff, preparing monthly staff payroll, payment vouchers, Cheques, Social security (NSSF & NHIF) and income tax
3. Handling office petty cash
4. Managing diaries and organize meeting and appointments
5. Administration of office stationery, maintaining office equipment
6. Customer Service & Counter Sales
7. Filing, Keeping Records & Stock Control
8. Purchasing Stock & Issuing purchase orders to suppliers
9. Maintaining leave records and processing leave application forms
10. Maintain cleanliness and orderliness in the office
11. Manage the reception; including receiving, screening and transferring calls to relevant staff, welcoming guests and responding to enquiries
12. Make coffee and tea for staff and visitors
13. Process orders of supplies, stationery, and equipment

2001- 2002 KOINAGE STAGE STUDIO {PHOTO LAB}

CASHIER

Duties include:

1. Handling cash & Petty cash control
2. Storekeeping &Stock Control
3. Purchasing and receiving stock 
4. Counter sales, Customer service, Photocopying, Scanning, Lamination & Filing

        PROFESSIONAL BACKGROUND 

JAN2010– JUNE 2011 – RAILWAY TRAINING INSTITUTE 

• Diploma in Human Resources Management (K.N.E.C)

July-October 2001 INTEK MICROSYSTEMS (K) LTD

1. Computer Application: Introduction to computers, Ms Word, Ms Access, Ms Excel, MsPowerPoint, Adobe PageMaker, Internet, PageMaker & Programming: (Ms Visual Basis6.0

August 2004 - ASHLEY MANAGEMENT CONSULTANTS

1. Attended a 2day Customer Care & Public Relation Course

November 2005- ASHLEY MANAGEMENT CONSULTANTS

1. Attended a 2-day Receptionist/Telephonist Course

April 2015 – GLOBAL HEALTH E LEARNING CENTER

1. Human Resources for Health –HRH Basics

May 2015 – NIDA CLINICAL TRIALS NETWORK 

1. Good Clinical practice (GCP)

July 2015- GLOBAL HEALTH E - LEARNING CENTER

1. Data Quality course 

February 2016 - Intra Health International

1. Attended 3-day Human Resources Information System (iHRIS Manage) – Strengthening National & County Capacity for HR for Health Management Using iHRIS 

September 2016– Dec 2016 UNIVERSITY OF WASHINGTON {ONLINE}

1. Leadership & Management in Health

September 2021– Dec 2021 UNIVERSITY OF WASHINGTON {ONLINE}

1. Mental Health

PRIMARY EDUCATION

1. MUSOLI GIRLSPRIMARY SCHOOL (K.C.P.E)            

SECONDARY EDUCATION 

1. MUA HILLS GIRLS’ SECONDARY SCHOOL (K.C.S.E)     

                MEAN GRADE: C (plain)

JAN 2019 – APRIL 2022 – Great Lakes University Kisumu 

• Bachelors in Business Administration  - HR Option 

Reading, Community Service, Travelling, Playing Basketball, football & Badminton

JAN 2019 – APRIL 2022 – Great Lakes University Kisumu 

• Bachelors in Business Administration  - HR Option