Onesmus Kahuthu

I would say that I’m creative, hard-working, and detail-oriented.

I think that I’m an analytical, dependable, and responsible person.

Q-Sourcing Company Limited
January 2021 to October 2023
Position : Accounts Payables/Procurement Admin officer. Responsibilities:
 Creating and sending proforma invoices and invoices for projects as requested.
 Ensuring bills/payables are captured in the system.
 Generating petty cash for daily transactions that take place and Petty cash postings
 Ensure timely delivery and follow up on bank correspondences.
 Generating daily Z report (End of legal receipts, fiscal receipts and service receipts).
 Ensuring reports shared are at least 95% accurate and shared in a timely manner.
 Supporting the Financial Manager by providing support/information required to develop his commercial reports.
 Prepare Weekly and Monthly cash flow reports and share with the group CFO.
 Prepare Schedules for data entry and accounting information
 Filling statutory returns i.e., NHIF, PAYE, NSSF & VAT promptly for the preceding month after payrolls alignment for payments.
 Reporting discrepancies to the finance/accounts executive.
 Filing and maintaining supplier records.
 Preparing cheques for payments.
 Creating Local Purchase Orders in the system for any purchases made.
 Preparing remittance/processing of payments to suppliers and obtaining goods and services from suppliers promptly as per the payable days thresh- hold.
Procurement/Admin.
 Ensure proper recording and custody of all procurement documents and inventory
 Compare and evaluate offers from suppliers
 Negotiate contract terms of agreement and pricing
 Track orders and ensure timely delivery
 Review quality of purchased products are cost efficient and of high quality.
 Enter order details (e.g. vendors, quantities, prices) into internal databases
 Maintain updated records of purchased products, delivery information and invoices
 Prepare reports on purchases, including cost analyses
 Monitor stock levels and place orders as needed
 Coordinate with warehouse staff to ensure proper storage
Business Partnership April 2019 – December 2020
Clothesline /Kitchenware-Appliances.
 Conduct market research and analyze consumer rating reports.  Restocking empty shelves and racks, taking inventory and marking price tags.  Update price tags and displays.  Prepare displays based on the season.  Safety and security procedures, and keeping an eye out for potential shoplifters.
 Compose and post online content on the company’s website and social media accounts.
 Communicate directly with clients and encourage trusting relationships.  Answer customers' questions about products, prices, availability, product uses, and credit terms.
 Recommend products to customers, based on customers' needs and interests.  Monitor market conditions, product innovations, and competitors' products, prices, and sales
 Contact regular and prospective customers to demonstrate products, explain product features, and solicit orders.
 Perform administrative duties, such as preparing sales budgets and reports, keeping sales records, and filing expense account reports.
 Estimate or quote prices, credit or contract terms, warranties, and delivery dates.
 Provide customers with product samples and catalogs and Check stock levels and reorder merchandise as necessary.
 Forward orders to manufacturers and buying products from manufacturers and brokerage firms at a wholsale price and distributing the products to clients and a competitive and profitable price.
NAIROBI WOMENS HOSPITAL - Adams Nairobi, Kenya.
 Internship, January 2018 -March 2018.
 Credit Control Assistant, April 2018 – March 2019. •
 Running statements for various outpatient and inpatient invoices based on the statements of accounts as per the credit company’s, periods and the hospital branches.
 Approval of invoices online for the hospital branches based onthe credit companies, periods by basically creating it online authorization approved by and saving for reference upon the next step of dispatch.
 Dispatch of approved invoices based on credit companies, dates and creating dispatch notes for them.
 Sorting out invoices both inpatient and outpatient categorized in to hospital branches and the credit companies (e.g., General Accident, AAR, Madison, CIC, Britam, Armed forces, Sanlam, APA, Pacis, KPLC, Kengen, Sedgwick e.t.c).
 Vetting of invoices for verification purposes and putting down to paper records of invoices and collections.
 Credit company collections on the IP billing based on credit company, invoice number wise for all the branches and allocation of paid amounts and reconciliation of statements, kpo login systems for Mcc numbers, claim dates, and claim number matching according to point and date of delivery.
 Write offs of bad debts based on the credit company, invoice number wise, reasons for write offs, branches and dates.
NYANSIONGO TEA FACTORY – Kisii, Kenya
 Class (Packaging) June 2016 to September 2016 •
 Temporary employment (casual) in packaging and dispatch of black tea
Ministry of public works Land, Housing and Urban Development – Nanyuki
Industrial Attachment, January 2014 – March 2014.
 Assisting in project planning, design and implementation.
 Assisting in project monitoring and evaluation
 Physically going to clients sites with the executive team to oversee project execution.
 Listing down the Lpos and Payments done by clients on the cheque book registers book.
 Assisting the supervisor with continuous update of the emerging issues relating to legal policy tenders and budgetary allocation when called upon to assist.
I.E.B.C – Kenya
Clerk February 2013 –March 2013
 Registering of Voters and tallying of votes casted for all the candidates in contention.

Egerton University
Bachelor of Commerce (Banking & Finance Option)
Kenya Institute Of Management Diploma in Project Management Certificate in Management
Computer Packages
Driving Skills
Giakanja Boys High School Kenya Certificate of Secondary Education (KCSE)
Nanyuki Boarding Acadamy Kenya Certificate of Primary Education K.C.P.E
2008 - 2011
1999 - 2007
July 2012 July 2012July 2012 July 2012 -Nov 201 Nov 201 4
Jan 2015 - Ju ne 2018
CPA CPA PartPartPartPart 2