Lincence Otiende

Executive Assistant, Operations, Administrative Assistant, Account Executive.

GENERAL ASSISTANT

 SGS Kenya | July 2018 to Dec 2021 

Responsibilities; 

● Data collection. 

● Enforced Road Traffic Axle Load Control by use of weighbridge scale devices. 

● Assisted Computer Operator to carry out accurate weighing. 

● Guided vehicles to the scale and ensure proper axle positioning before the assigning of the weight. 

● Maintained proper records of data collected and filed documents. 

● Gave accurate information to truck drivers and the Computer Operator. 

● Verified and assisted the Computer Operator to capture accurate vehicle information of trucks (e.g. plate numbers, transporter details, axle configurations, presence of dummy and lift axles) as per weighbridge instructions. 

● Performed other duties as will be assigned from time to time using organizational and analytical skills. 

● Communicated immediately with Traffic Police Officers in cases where violation to instruction happens. 

Achievements; 

● Part of a project team from SGS Kenya that successfully executed the KENHA contract for management, operation and maintenance of Athi River, Juja and Isinya weighbridges from 2018 to 2022 with the main aim of preserving the regional truck road network. 

SALES AND MARKETING REPRESENTATIVE, 

Global Exhibitions | Nov 2016 to Oct 2017 

Responsibilities; 

● Worked closely with the CEO to market the exhibitions and events to potential clients and sponsors. 

● Developed and maintained customer information. 

● Responded to customer emails and queries. 

● Filed documents and performed other general administrative tasks. 

● Led team-based projects and effectively coordinated group tasks. 

● Identified prospect needs and developed appropriate responses along with information on suitable products and services. 

● Coordinated trade shows and circulated marketing collateral to reach greater potential customers. 

● Evaluated inventory and delivery needs, optimizing strategies to meet customer demands. 

● Set up appointments with potential and current customers to promote new products and services. 

Achievements; 

● Coordinated with an internal team in the launch of the Kenya Water Week 2016 Conference and Expo and successfully rolling it out to its completion. 

● Executed with an internal and external team the 4th Agritec Africa International Exhibition and Conference that showcased emerging technologies in the agricultural sector. 

POSTGRADUATE INTERN 

Kenya School of Law | March 2016 to May 2016 

Responsibilities; 

● Upheld office schedule and calendar to coordinate workflow and meetings. 

● Completed clerical tasks such as filing. 

● Delivered expert clerical support by efficiently handling a wide range of routine and special requirements. 

● Restocked office supplies and retrieved files for staff. 

● Answered incoming telephone calls, took down messages and provided information. 

● Sorted and organized materials such as physical files, tracking spreadsheets and reports. 

● Prepared cheques and petty cash transactions. 

● Stamped, coded and entered invoices for business operations. 

● Provided assistance on compliance projects. 

● Took part in departmental meetings. 

STUDENT INTERN 

Kenya Police Sacco | May 2014 to July 2014 

Responsibilities; 

● Completed clerical tasks such as filing, copying and distributing mail. 

● Delivered expert clerical support by efficiently handling a wide range of routine and special requirements. 

● Kept physical files and digitized records organized for easy updating and retrieval by authorized team members. 

● Assisted in the development of various print marketing materials. 

● Sorted and classified files according to content, purpose, user criteria, alphabetical or numerical order. 

● Helped with administrative support, including managing incoming calls, coordinating files and sorting mail. 

● Participated in cross-functional team-building activities. 

● Upheld strict security procedures to maintain data confidentiality.

Bachelor of Commerce, Business Admistration.