Finance Manager at - Nairobi, Kenya - World Resources Institute (WRI)

World Resources Institute (WRI) Nairobi, Kenya

6 days ago

Full time

Description

The World Resources Institute is a global research non-profit organization that was established in 1982 with funding from the MacArthur Foundation under the leadership of James Gustave Speth.

WRI is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being.

Job Highlight:

Reporting to the to the WRI Africa Director of Finance and Operations, you will be accountable for executing Financial and Budgetary tasks.

You will handle financial activities of the WRI Africa and be responsible to supporting financial Management needs, with capacity in all necessary aspects of financial administration, procurement, accounting, logistics and financial support to ensure strict adherence to internal controls, donor guidelines, mandated laws, proper record keeping, and efficient administration.

You will also work with the program team, coordinating with them to ensure the smooth running of operations and coherence of procedures and systems.

What will you do:
Accounting (30%):

Ensure accounting and financial transactions are well supported before being processed in Cost Point accounting system
Prepare monthly reconciliations for bank accounts and other GL accounts for Kenya Company
Review and post financial transactions in Cost Point. Work closely with programs staff, operations staff and accounting team from the global office to ensure transactions have the right charge and accounting codes
Lead on any audit Kenya institutional audit and support project audits as needed
Responsible for preparing Quarterly Funds Request
Responsible for timely and accurate monthly close
Responsible for managing advances and receivables from staff
Responsible for managing credit card issued to staff ensuring that expenses are reported on time and reconciliations prepared
Support the updating of current financial policies and procedures and implementation of new financial policies and procedures

Budgeting and Financial Management (50%):

Work closely with the programs and business development team to prepare assigned budgets for new proposals
Review proposal budgets ensuring that proposals have accurate provisions for institutional costs and are in line with donor rules
Update budgets and forecasts in the system for assigned projects, core bilateral and indirect funds
Analyze underspending and overspending trends across pillars and projects in Africa Projects and prepare monthly reports to track expenditure against budget for each project and pillar
Lead monthly pillar calls to review budget variances and forecasts
Responsible for monthly, quarterly, and annual financial analysis to determine the financial health of the projects, core bilateral funding and indirect spending
Provide a wide range of financial and budgetary analysis including creation of Dashboards as requested by the Director of Finance & Operations
Provide training and guidance to Budget Managers across Africa to improve their budgeting skills
Support the development of annual and interim financial reports to funders as needed, including providing guidance to grants & finance specialists and resolving issues on more complicated financial reports
Responsible for preparing the necessary JEs to make corrections to wrongly coded expenses
Work with program and core staff to ensure timesheets are submitted on a timely basis
Responsible for reviewing monthly labor reports, providing timesheet guidance and making the necessary adjustments

Payments Processing (15%):

Review all payment requests for completeness before approval by the Director of Finance & Operations
Support payments processing to vendors both in Kenya and across the Africa region where WRI operates
Work with the program staff and the accountant on processing of mobile money to participants
Responsible for reconciliation of mobile money GL account

Payroll Management (5%):

Review monthly payroll as prepared by the accountant
Ensure the statutory deductions and related returns are calculated accurately and submitted on time to the various statutory bodies
Support payroll processing for countries without a dedicated finance personnel

What will you need:

Education:
You have completed a bachelor's degree in Business administration, Finance or Accounting. You must be a CPA Finalist

Experience:
You have a minimum of 7 years of relevant professional experience working in Finance Department with an International NGO
Experience working with donor funded projects
High-level competence in budgeting, financial analysis and forecasting. Experience preparing dashboards will be an added advantage
Proficient in Microsoft Office and accounting software such as SAP, Deltek, Sage, Costpoint
Advanced knowledge of working with Excel
Experience working in different Africa countries would be an advantage

Languages:
You are proficient in written and spoken English

Requirements:
Existing work authorization is required where this position. WRI is unable to authorize visa work authorization

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