Administrative Officer – ISP - , Nairobi, Kenya - Corporate Staffing

Description

Responsibilities:

• Office Management: Oversee the daily operations of the office, ensuring a smooth workflow and optimal use of resources. Maintain office supply inventory and manage procurement as necessary.
• Documentation: Prepare, manage, and store company documents and contracts with accuracy and confidentiality. Ensure compliance with regulatory requirements pertaining to documentation and data management.
• Communication: Serve as the first point of contact for internal and external stakeholders. Manage correspondence and routing calls to the appropriate departments.
• Scheduling: Coordinate appointments, meetings, and room bookings. Assist in planning and organizing company events and functions.
• Customer Support: Handle customer inquiries and complaints, providing timely and accurate information. Support the customer service team in resolving issues and maintaining high service standards.
• Billing and Accounting Support: Assist the finance department with invoicing, billing, and the tracking of payments. Ensure timely and accurate processing of financial documents.
• Technical Coordination: Liaise with the technical team to support the scheduling and deployment of field operations, including maintenance and installation appointments.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven 3 years experience as an Administrative Officer, Administrator, or similar role
• Strong organizational and planning skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office and other office productivity tools, with aptitude to learn new software and systems.
• Ability to handle sensitive information with integrity and confidentiality.