James Ohaya

I am an Accountant holder of C.P A certificate and bachelor’s degree in business administration accounting option from Kenya Methodist. I also have qualifications and experience in computer applications and computerized accounting especially Quick Book, Quicken and Navision ERP based accounting and a good understanding of the Programmes budgeting, Grants and compliance management of donor fund in accordance to USAID rules and regulations. I have over fifteen years working experience in various organizations as a financial accountant of which the last ten years has been accounting for USAID funded organizations. 

With the acquired experience in Donor funded project, Grants and Compliance, Budgeting, Administration, Accounting, Audits, office administration and Research coupled with my professional qualification I shall offer the required expertise in your organization with minimal supervision and training once accepted for the position.

June 2003 to December 2006      :               Nakuru Golf Club

Position                                                :               Chief Accountant

January 2007 to July 2010             :               Timex Insurance Brokers Ltd

Position                                                :               Accountant and Head Underwriter

November 2010 to June 2015      :                ICAP Columbia University/ County Government of Siaya

Position                                                :                Finance Officer

Responsibilities                                     : 

November 2015 to Sep 2017        :                EGPAF/ County Government of Homabay

Position                                                :                Finance Officer Rachuonyo North 

Responsibilities

January 2018-April 2018                :               Abt Associates Inc. - PMI AIRS IRS project Homabay 

Position                                                :               Sub County Finance Assistant

September 2018 –Dec 2020         :                Abt Associates Inc. - Vectorlink Kenya Project

Position                                                :                Finance and Administration Assistant 

Responsibilities                                 

• Records expenditures, income, and any other related transactions, in the books of accounts.
• Prepares payment vouchers and corresponding checks.
• Prepares payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc.).
• Prepares monthly bank reconciliations.
• Checks petty cash payments and periodically reconciles petty cash balances.
• Ensures that the books of accounts are up to date at all times, orderly, well kept, and readily available for reference and audit, when required.
• Prepares the monthly ROV in accordance with Abt Associates procedures and policies.
• Prepares monthly cash requests, and promptly advises action required to cover estimated costs.
• Liaise with the Finance & Contracts Director and the Finance & Contract Analyst at the Africa Vectorlink Headquarters Office on all aspects of financial procedures and any issues that may arise.
• Ensures that government taxes are paid on time.
• Ensures that periodic inventory of the fixed assets (property) of the company is conducted.
• Ensures compliance, preparation and filling of various statutory documents including preparation of DA1 VAT forms for the project.
• Assists the VectorLink Kenya Finance & Administration Manager in the implementation of the internal control system and financial procedures manual of the company
• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Coordinating air travel, taxi and office transport for staff
• Overseeing day-to-day office administrative services
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office bills.
• Make logistical arrangements for project staff traveling outside their region or for international visitors.

December 2021 – October 2022:                 Impact Research and Development Organization

Position                                                :                Research Accountant 

Responsibilities                                 

• I am in charge of financial management and reporting, budget planning, preparation and management; grants management; fixed asset management; tax and regulatory compliance; inventory management; and external audit processes in relation to the 8 studies I manage
• Preparing payment vouchers as well as revenue vouchers and submit for processing in accordance with the laid down rules and regulations;
• Maintaining primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports 
• Posting and reconciliation in both Navision ERP and QuickBooks accounting
• Maintaining registers of documents received by and dispatched from the department;
• Issuing receipts for monies received;
• Filling payments and receipt vouchers and ensure safety of accounts files;
• Filing simple statutory returns with relevant institutions;
• Entering in the system entries relating to revenues and expenses; and
• Maintaining primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports e.g. imprest and expenditure returns.
• Managing the process of report review, feedback and guidance to partners on reporting, budget implementation, financial management systems and compliance with regulations of Funding Agency
• Liaise with the Finance & Study Principal investigator on all study financial and budgetary issues.
• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes

PROFFESSIONAL QUALIFICATION

Qualification       :                Degree – Bachelors in Business Administration 

Institution           :                Kenya Methodist University Nakuru Campus

Qualification       :                Accounting – C.P.A Part 2 (Section Four) Certificate

Institution           :                Egerton University School of Continuing Education

Qualification       :               Computerized Accounting- QuickBooks, Pastel and Sage

Institution           :                Egerton University School of Continuing Education

Qualification       :                Computer Applications

Institution           :                Egerton University School of Continuing Education

PROFFESSIONAL TRAININGS ATTENDED

Training                :               USAID rules and regulation: Grants and cooperative agreements

Institution           :               USAID Conference at Safaripark Hotel Nairobi (5 days)

Training                :               ICPAK Audit quality Assurance Training

Institution           :                ICPAK. Sarova Panafric Hotel Nairobi (2days)

Training                :                ICPAK Financial Reporting for NGOs

Institution           :                ICPAK. Sarova Panafric Hotel Nairobi (1days)

Training                :                Impact of the Constitution on Health Sector-County Governance.

Institution           :                Jumuia Guest Resort (Earnest Murimi-Constitution expert presentation) (3days)

Training                :                Practical Financial Management for NGOs: Getting the Basics rights (Mango training)

Institution           :                Mango, Nairobi conférence Centre (5days)

ACADEMIC DETAILS

Secondary Education      :               St. Mary’s School Yala (Mean Grade B-)

Primary Education           :                Siaya Township Primary School (K.C.P.E Certificate)