Harrison Kinyumu

My name is Mr. Harrison Chege Kinyumu, 39 years old male Kenyan and a Christian.

With reference to your advert, I hereby wish to express my interest in the above subject post.

I am qualified in the following:

• Certified Public Accountant (C.P.A) Part II (Section 4)
• Diploma in Accounting Technician Certificate (A.T.C) – Final Level
• Certificate in Computerized Accounting
• Kenya Certificate of Secondary Education (K.C.S.E) – Grade C Plain

Experience in:

• General Office Administration
• Accounting
• Procurement & Logistics
• Clearing & Forwarding
• Tendering & Floating RFQ’s
• Warehouse/Stores management.

WORK EXPERIENCE:

MARCH, 2022 – CURRENT

ACCOUNTANT

(Ms Commercial Builders Ltd, Ol Kalou).

Responsibilities:

Office and Accounts:

• Purchasing through Tally Accounting System.
• Making Payments to Suppliers
• Handling Petty Cash
• Issuing advances to employees
• Bank Reconciliation
• Preparation of Statutory returns i.e VAT, NHIF, NSSF.
• Maintaining office records/filing.
• Promoting Company Sales
• Stock Reconciliation (Comparing physical stock with system stock)
• Issuing Credit Notes
• Replenishing office items

Executing other duties as directed by the Company Directors.

JANUARY, 2021 – MARCH, 2022.

• SITE SUPERVISOR

(N. Mukundi Investments)

Responsibilities:

• Overall Site supervisory 
• Ordering Site Materials
• Negotiating material prices
• Overseeing Site labour and workmanship 
• Paying labour wages
• Advising proprietor on any matters arising and advising way foward in tackling the same.
• Any other duties as delegated by the Proprietor.

Reporting to: Proprietor. 

MAY, 2020 – DECEMBER, 2020.

• SALES PROMOTER NAKURU REGION – Commission Based.

(Novixa International Limited – Agrochemicals Manufacturers)

Responsibilities:

• Promoting Company Sales
• Educating farmers on various agrochemicals by the company
• Understanding issues on the ground and communicating the same to the company in bid to harness farmers’ productivity
• Introducing company’s new products to the farmers
• Writing daily reports on areas visited and products sold.

Executing other duties as directed by the Company’s Regional Representative.

Reporting to: Regional Representative.

MAY, 2018 – MARCH, 2020.

• ACCOUNTANT

(New Junior Campus Academy, Nairobi)

Responsibilities:

• Receiving School Fees – Both Cash and Cheques
• Custodian of students’ pocket money
• Paying Suppliers
• Preparation and payment of staff salaries
• Preparation and remittance of statutory deductions i.e P.A.Y.E, V.A.T, N.H.I.F and NSSF.
• Processing staff loans and deductions towards loan repayments taken from school-based Sacco.
• Acting as Institutions’ Bank Agent in matters relating to School Bank Account.
• Any other duties as delegated by the School Director.

Reporting to: School Director

OCTOBER, 2016 – APRIL, 2018.              

• ACCOUNTS ASSISTANT & OFFICE ADMINISTRATIVE.

(Ms Express Systems Company Ltd – An envelope manufacturing company based in Embakasi, Nairobi – Kenya).

Responsibilities:

Office and Accounts:

• Overall office management
• Invoicing Clients
• Preparation of Statutory returns i.e VAT, P.A.Y.E, NHIF, NSSF, Industrial Training Levy, KEBS, etc.
• Maintaining office records/files
• Payroll preparation and paying employees
• Filing Office Records
• Promoting Company Sales
• Educating farmers on various agrochemicals by the company
• Understanding issues on the ground and communicating the same to the company in bid to harness farmers’ productivity
• Introducing new products of the company to farmers

Executing other duties as directed by the Regional Representative.

Tendering:

• Checking for tenders/EOIs from local dailies. Websites and social media.
• Identifying viable tenders and recommending them to the management for review and approval
• Preparation of tender documents
• Sourcing products market prices from credible suppliers
• Delivering completed tender documents to organizations/clients.
• Attending pre-tender Site visits and compiling reports from site visits
• Attending tender opening meetings and taking notes
• Keeping record for all applied tenders noting the ones awarded and those not awarded
• Physical and telephone follow ups on the position of all applied tenders
• Requesting for Bank Guarantees through the company’s bank signatory where such is required.
• Requesting recommendation and reference letters from company’s clients for attaching to the bidding documents.
• Preparing various statements as may be required by the various tender documents. Eg. Litigation Statement, Debarment Statement, etc
• Proper filing of relevant company documents to be attached to the tender documents Eg. Certificate of Incorporation, PIN certificate recommendation letters, reference letters, director’s passports/IDs, financial statements, etc
• Keeping copy for each bid document for future reference    
• Any other duties as delegated

Reporting to: General Manager

JULY, 2011 – AUGUST, 2016 

• PROCUREMENT & LOGISTICS EXECUTIVE

(Ms VIL Limited - A multinational road construction Company with its Head Office in Lucknow, India and a branch in Kenya).

Responsibilities:

Procurement: (In charge of all Import and Local orders)

• Floating Quotations to suppliers/vendors (local and overseas)
• Comparison of offers, placing orders and effecting payments for the orders
• Negotiating payment and delivery terms.
• Maintaining updated data base on all supplied and pending orders
• Maintaining updated contacts data base for old and new suppliers
• Preparation and follow up on tax exemption (where applicable)
• Preparation of Customs Bonds (where applicable)
• Overseeing equipment clearance (Sea & Airfreight) and smooth delivery to final destinations
• Assisting in accounts reconciliation by providing necessary purchase documentations 
• Preparation of Budget and Work Progress
• Availing weekly reports to the C.E.O office on status of all procurement matters
• Apart from local purchases, I have majorly dealt with the following countries in my work line: Singapore, China, India, Germany, Italy, U.S.A, United Kingdom, Middle East & Bosnia (Yugoslavia).
• Preparation and submission of tender documents

Other office duties:

• Arranging for Insurance on equipment, vehicles and their renewals
• Renewal of trade licenses and processing documents for expatriates Permits
• Attending corporate meetings and conferences on company’s behalf
• Ensuring payment of utilities i.e rent, power, post box, etc

Previous Project with the Company: 

Donor funded project i.e Rehabilitation of Kakamega – Webuye Road (Section of Kisumu – Kitale Road).

Reporting to: Chief Executive Officer (C.E.O)

MARCH, 2009 – JUNE, 2011 

• ASSISTANT PROCUREMENT OFFICER at Head Office of Put Sarajevo Gen. Eng. Co; in Nairobi (A multinational road construction Company with its Head Office in Bosnia, Yugoslavia).

Responsibilities (Procurement):(In charge of purchase of all Import orders and assisting in 

purchase of Local orders)

• Floating Quotations to suppliers/vendors (local and overseas)
• Comparison of offers, placing orders and effecting payments for the orders
• Negotiating payment and delivery terms.
• Maintaining updated data base on all supplied and pending orders
• Maintaining updated contacts data base for old and new suppliers
• Overseeing equipment clearance (Sea & Airfreight) and smooth delivery to final destinations
• Ensuring that the supplied goods are in line with our orders and meets the required quality
• Pursuing purchase documents from suppliers for accounting records
• Processing of Invoices coming from our Site purchases and Direct (head office) purchases
• Reconciling Invoices at hand with the Statements from Vendors and following any discrepancies arising thereof
• Assisting in accounts reconciliation by providing necessary purchase documentations 
• Availing weekly reports to the Managing Director on status of all procurement matters
• Assisting Accounts department in preparation and remittance of some of the Government statutory returns i.e NSSF and NHIF as well as handling the General office operations. 
• Preparation and submission of tenders documents
• Any other duties as could be assigned.

Reporting to: Procurement Manager & Managing Director.

AUGUST, 2007 – FEBRUARY, 2009         

• TRANSPORT MANAGER at Put Sarajevo Gen. Eng. Co; Thika Site (A multinational road construction Company with its Head Office in Bosnia, Yugoslavia).

Responsibilities:

• Overseeing fueling of vehicles, plant and equipment
• Daily monitoring of fuel usage in every department
• Controlling fuel theft by operators
• Reporting mechanical hitches on plant, equipment and vehicles and making requisitions for spare parts
• Reporting rogue drivers for to Human Resource Manager
• Making in time requisition for fuel and oils to ensure continuous execution of works at various sites 
• Coordinating day to day operations of the drivers i.e where to be, which day and for how long.
• Availing daily reports to the General Manager
• Frequent travels to various Sites and Head Office 

Any other duties as delegated by the General Manager.

Reporting to: General Manager –Projects

JANUARY, 2005 - JULY, 2007                                                           

ASSISTANT SITE ACCOUNTANT CUM STORES SUPERVISOR at Put Sarajevo Gen.Eng. 

Co; (Thika Site).

Responsibilities:

• Assisting Site Accountant in posting transactions (via Quick Books) and preparing store entry notes for everything purchased.
• Reconciliation of supplier statements
• Invoicing Debtors
• Invoicing departments (internally) for every material supplied in a manner so as to indicate stock levels at any one given time.
• Ensuring that the supplied goods are in line with site requisitions and meets the required quality and quantity.
• Dispatching materials to various departments while maintaining proper records in the system.
• Ensuring stock levels are properly checked so as to avoid grounding of Site operations.
• Making material requisitions in time to avert Zero level of stocks at any given time.
• Verifying material usage by the various departments before attending to their new requisitions.
• Ensuring that the supplied goods are in line with site requisitions and meets the required quality and quantity.
• Monitoring movement of materials in and out of the stores.
• Ensuring proper usage of requested materials by the departments through a thorough follow ups with the foremen. Such materials included Cement, Steel, Bitumen, Fuel, Lubricants, Spare parts, etc.
• Ensuring all office equipment are operational and any default(s) are attended to instantly. 
• Preparation of Financial Statements i.e P & L, Balance Sheet, Cashflow Statements, Preparation and Submission of Statutory returns i.e P.A.Y.E, NSSF, NHIF, HELB Loans, etc.

      **Performing other duties as could be assigned by the Chief Site Accountant and Stores Manager.

Reporting to: Chief Site Accountant

EDUCATION BACKGROUND:

YEAR             COLLEGE/SCHOOL                      GRADE OBTAINED

2004 – 2006    Vision Institute of Professionals        Certified Public Accountant (CPA) Part II 

2003 – 2004    Vision Institute of Professionals        Kenya Accounting Technician Course (KATC)

2003 – 2004    Vision Institute of Professionals        Certificate in Computerized Accounting

1999 - 2002     Kirimara High School (Nyeri)           Kenya Certificate of Secondary Education(KCSE)

                                                                                    C (Plain)