Gladyce Mibey

Experience

October 2021- Date

Grants Officer - Uraia Trust • Nairobi                                                                                                               

Management role by undertaking maintenance of grant accounting records for the trust and ensuring the security of the same for the Implementing partner

Support role by working with the finance team to administer sub partner procurement processes, grant award procedures and to ensure compliance with provisions of on-going grant agreements

Advisory role on operationalization of grant controls, cost control and enforcement of grant management policies and procedures

Facilitation role for day to day activities including liaising with implementing partners on matters; financials and implementation schedules of the approved grant agreement

Evaluation role through review of Implementing partner reports, timely provision of review feedback and ensuring subsequent implementation of agreed post review actions within stipulated time frames

Monitoring role through support of the Finance and Programme team in conducting capacity assessments and identification of relevant strengthening needs for our implementing partners and other Programme implementation stakeholders

Facilitation role in capacity building undertakings of the Trust in respect to partner management of grants

Management role by ensuring timely disbursements and financial management operations of civic educators.

Supervisory role through monitoring of partner grant accounts with a view to timely recovery of outstanding advances, provision of regular ageing analysis of advances and monitoring regular contract management plans

Monitoring of financial transactions and obligations against budget and grant requirements

December 2020 – 0ctober 2021

Finance Manager • Free Drop Interior Designers • Nairobi

Facilitating purchases by preparing and processing financial and business forms 

Analytical role through reports as requested by the Finance Director and assisting the Administrative assistant to create financial reports 

Oversight role through management of individual accounts

Management role through timely follow up on invoices and all financial documents to manage our financial spreadsheets

Oversight role through review and adherence to department budgets

Team role through working with employees and/or clients to reconcile discrepancies or errors identified, aiding stakeholders, customers, and clients as needed

Advisory role to the employees on adherence to the organization’s financial policies and procedures

Supporting role in day to day tasks in the Finance and Operations department

October 2012 – September 2019

Grants Officer – Peace & Economic Programs • Pact Inc. (USAID/East Africa, EU, DFID Funded Programs) • Kenya, Somalia, Ethiopia & Uganda

Supervisory role of sub-grants awards and monitoring of 15 local partners, spread out in five countries: Kenya, Somalia, Ethiopia, South Sudan, and Uganda

Analytical role by ensuring that pre-award risk assessments are carried out on each grantee and that decisions were incorporated into grant awards

Oversight role through ensuring proper implementation of competitive processes for grantee selection and negotiation and solid documentation is provided under each grant.

Management role by ensuring that all grant documentation was maintained according to Pact standards and donor policies

Team role through monitoring budget versus expenditures for the grant funded projects, and reviewing program, financial and cost-share reports from grantees to ensure programmatic compliance against activity expenditures.

Supporting role by capturing and monitoring cost recovery from grant funded projects, preparation, and distribution of relevant monthly grant financial reports to budget holders

Management role through preparation of annual financial reports for audit, submission to donors, and coordination of proper documentation and archiving of all grant documents 

Management role through the development of training materials for grantees on compliance with donor regulations 

Support role through development of training materials for potential grantees on proposal preparations and activity budgeting

Analytical role through updating and maintaining grant tracking database which ensured consistency and accuracy of information

Oversight role through coordinated timely and appropriate close-out of grants