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Esther Mola

Esther Mola

Administrative/Personal assistant

Services provided: Administrative & Secretarial , Personal / Virtual Assistance

Kisumu
KSh300 / hour
Approximate rate

Social


About Esther Mola:

Administrative assistant with 2 years of experience preparing flawless presentations, assembling facility reports, attending to C-Suite executives' needs, and maintaining the utmost confidentiality. Posses a Diploma in human resource management and public relation. In-depth experience using organizational software, including Microsoft Excel, Access, and google calendar. spearheaded a new 10-minute stand-up meetings initiative that increased Chief executives' productivity and reduced wasted time.

Experience

Schedule and coordinate meetings, appointments, and travel arrangements for executives.
Train office assistants during a period of organization expansion, ensuring that they pay explicit
attention to organization policies and minute details.
Create a highly effective organizational and filling system, including quick and thorough indexing, filling,
and offsite storage, resulting in easy access to critical information, streamlined office functioning, and saving on part of the expenditure.
Maintain utmost discretion when dealing with sensitive topics.
Manage travel and expense reports for department team members.
Type documents such as correspondences, drafts, memos, and emails, and prepare reports weekly for
management.
Open, sort, and ensure timely dissemination of incoming messages and correspondences.
Purchase, maintain, and replenish stock of office supply inventories, adhering 
to budgeting practices.
Prepare visitors' books, greet visitors, and determine  to whom and when they could speak with specific
individuals.
Maintain a clean and safe work environment.
Record, transcribe, and distribute minutes of meetings.
Post daily sales, calculation of profits, and Banking cheques
Maintain a clear communication system by answering incoming calls and in-person inquiries, from
clients and colleagues; treat each person with respect and provide information and referrals when
needed.
Communicate with suppliers and receive supplies.
Assist in typing, photocopying, scanning, and printing documents with efficiency.
Provide excellent customer service and support skills to clients and strictly adhere to organization goals.

Education

Diploma in human resources  and public relation.

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