Dan Oginga

I am a highly skilled and performance-driven professional with over 3 years of experience in Human Resource management and handling administrative roles, and management of operations. My ability to ensure orderliness and efficient running of operations has seen me carry out administrative roles effectively. More to this, I have implemented organizational objectives and goals in meeting the human resource needs of the organization in addition to ensuring that employees always work in a conducive environment. Given my ability to juggle both administration and human resource roles proficiently, I believe my skills and experience help me stand out. I desire to secure a human resources or administration position with a view to ensure efficiency in improving employee engagement and company operations will be utilized in driving organizational growth.

Administrative Officer- HR & Admin
Africa International University: January 2021-To Date
Duties and Responsibilities
• Providing leadership and motivation to all the staff working in the department and to do periodic performance appraisal for them all.
• Assisting with all matters of Personnel including direct supervision of all the workers, planning for staff leave and ensuring that the basic welfare standards are met.
• Following up on all matters to do with utilities such as Water, Electricity Telephone, etc. and to liaise with the utility institutions such as the City Council of Nairobi, KPLC and the relevant government ministries to ensure continuity of services and compliance.
• Working with the various committees and the procurement office to ensure timely purchases for the department as stipulated in the procurement policy.
• Assisting in coordinating and supervising cleaning and maintenance of the buildings, grounds, and other facilities in AIU.
• Coordinating and planning for all transport needs of the University.
• Keeping all transport related records including fuel consumption, movement records, maintenance records etc., and ensure vehicles always have all the right papers and roadworthy.
• Working with other department such HR and Registrars offices to ensure that all international both students, staff and faculty have their immigration status are always up to date. These includes students KPP, Staff and Faculty work permits, alien registration etc.
Key Achievements
• Successful built a conducive working relationship within the department and increased motivation within the department.
• Successfully helped in planning and guiding of team members. For instance, I led, planned, and supervised them during preparation of major Events like graduation and inspection by Commission for University Education.
• I have worked and guided some of the staffs in my department who had performance issues. Through discussion and monitoring, their performance has greatly changed.
• Initiated an open policy approach where members of my team can openly discuss issues relating to their job and areas of improvement.
• Drafted a transport policy that will help the University in transport management.
• Created an electronic Filing system for Administration department through our ICT department to increase efficiency and easy accessibility of documents within the department.
• Being a member of various committee in the university like University procurement Committee I have helped the university initiate, plan and execute various projects. Recent project is Solar Installation project which aim to cut cost for the institution by reducing cost of electricity consumption.
Human Resource and Administrative Intern
Africa International University: December 2019-August 2020
Duties and Responsibilities
• Handled staff record keeping and confidentiality of records.
• Maintained an up-to-date filing and bring-up the system.
• Assisted in Leave Administration: Preparation of leave schedules for the year, monitoring leave records and the leave liability report for appropriate action by the department heads.
• Prepared interview schedules and ensured that the recruitment and selection process is well coordinated
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and that necessary documents are available upon request
• Facilitated induction and training ensuring that all training material is available when required and that the travel and accommodation arrangements for upcountry are well coordinated
• Coordinated procedure of new staff documentation including NSSF, NHIF registration, updating the insurance schemes etc.
• Provided of administrative support for all staff welfare activities (Weddings, Sick, Death, Births)
• Assisted in HR System Data Entry and update for accurate report generation such as dependents, training records, leave records, referees.
• Was in close liaison with the HR team members develop HR forms and ensure forms are always available in either hard or soft copies.
• Held responsible for a close liaison with the HR team members manage the Contract Payroll various challenging situations which called for different approaches in decision making.
Administrative Intern
Africa International University: September-December 2020
Duties and Responsibilities
• Directed, coordinated, planned, and oversaw the tasks and operations that involve transportation activities in the University.
• Planned, organized, and managed the work of the subordinate’s staffs in Administration and Human Resources Department to ensure that work is accomplished as per the required standards.
• Managed the of budgets, stock, and cost control in the maintenance section.
• Directed activities of staff performing repairs and maintenance to equipment, vehicle, and facilities.
• Managed and allocated university spaces for use by different stakeholders in such a way that there is no conflict but using the facility maximally following government, environmental, health and security standards.
• Tracked the utility bills and proposing ways of increasing energy and cost effectiveness.
• Maintained an up-to-date record keeping system of the administrator’s office.
• Drafted reports and making written recommendations.
• Ensured a timely application and follow up of Kenya Pupils Passes and work permits.
• Liaised with the HR/Admin Office to give support to campus projects, renovations, and refurbishment

• • Bachelor of Human Resource Management: University of Kabianga: September 2015-November 2019
  • Kenya Certificate of Secondary Education: Kenyatta High School-Mwatate: February 2011-November 2014
• Certified Human Resource Professional: College of Human Resource Management: 2023- Ongoing