Damaris Kimanthi

Results oriented Professional with 2 + years of experience in; Warehousing / Inventory Control, Inbound & Outbound Logistics, Procurement and Distribution management in a fast –paced environment.  Seeking for a position in Procurement and Supply Chain Management or any other related job which will grow and expose me to levels that I will benefit and make meaningful impact on organizations and teams that I will lead.

Skilled highlight.
Skilled at sourcing, end – end supply chain management (local and Global), negotiation, contracting, market analysis, supplier appraisal, tendering, E-Procurement, Inventory management, disposal of assets, Supplier relationship management and Procurement reporting.
In-depth knowledge in handling all Procurement tasks while maintaining high standards of integrity and accuracy to ensure substantial cost reductions in the procurement of Goods and Services. 
Strong negotiation / persuasion and influencing skills with the ability to negotiate purchasing terms with Vendors / Suppliers while ensuring transparency, fairness and competitiveness in the process.
Competent in ensuring timely sourcing and delivery of goods from suppliers, preparing of detailed quotations and LPOs and making sure that the tendering process is accurate and efficient.
In-depth knowledge in Procurement & Disposal policies and procedures (Public Procurement and Disposal Act 2005 & 2015).
Skills in managing end to end Warehouse activities to meet customer demands, reduce Inventory shortage, minimize costs and maximize working capital.
Working knowledge of Warehouse Health, Safety and Quality management process in a busy and high value Fast-moving consumer goods (FMCG) Warehouse.
Time management skills with ability to work in a fast-paced, team-oriented and multi-cultural environment while juggling multiple projects and deadlines.
Skilled at leading and managing developing high-performing teams, conflict management, motivation, coaching & counselling and team development skills.
Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the Organization
 

PROCUREMENT/STORES ASSISTANT
KITUI CONTY REFERAL HOSPITAL 2021 UP TO PRESENT

·   Receive orders and deliveries and stores materials in accordance with the system in force, in order to ensure continuous availability (ensure correct fill in entries on the stock cards and software, prepare orders of the different consumption units ensuring the packaging and proper dispatching, reporting any anomalies or changes in consumption patterns, follow stock alert limit .)

·   Carry out in regular inventories

·   Control and ensure good storage conditions of all items in the store (monitor temperature in the warehouse, follow up cold chain items, ensure cleanliness of stock, maintain refrigerating equipment in close collaboration with the logistics department)

·   Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire. Make a report and passes it to the supervisor-Checking stock levels, tracking orders and carrying out stock checks on a regular basis.
-Ordering new stock when levels fall below an agreed level.
-Being responsible for the security of the stores.
-Checking that the stock matches the delivery sheet and that it is not damaged.
-Logging the delivery on to a computer system.
-Making sure stock is stored in the correct place and in the right conditions.
-Keeping the storeroom in good order and well stocked.

                                PROCUREMENT AND STORES ASSISTANT.
Kilome Maternity and Nursing Home| Feb 2020 to July 2021.
Achieving high levels of customer satisfaction through excellence in receiving, identifying, dispatching and assuring quality of goods. Other key tasks are; 
Planning, organizing and controlling all warehouse operational activities to ensure achievement of client deliverables.
Daily monitoring of stock levels through use of SAP to ensure zero stock expiries and optimum stock levels in line with stock policy
Supervising materials issuing & receipt, loading & unloading and binning, raising GRNs on confirmation of the packing list against LPOs.
Controlling inventory levels by conducting physical counts; reconciling with data storage system. achieving 99% inventory accuracy
Performing daily spot checks on warehouse documentation and archiving to ensure compliance
Operating Cost management; Monitoring warehouse spend, Budget rolling estimate revision.
Managing an active warehouse team, training, motivating and assigning them tasks in ensuring work was done to the expected standards.
Implementing advanced quality control procedures, resulting in a 77% decrease in product returns and complaints.
Revamped the existing Inventory system within the first 4 months of joining, making it 50% more efficient than before and increased inventory efficiency
Brought down inventory variances within the warehouse to less than 2%  from approximately 10% recorded previously.
Managed out of stock from high of 12% to below 3% (2020).
Training warehouse staff in the effective handling of materials and integrating best practices, significantly reducing accidents in the warehouse.
Achieved inventory accuracy of 98% by performing Cycle Counts & Coordinating Stock Takes.

ADMINISTRATION ASSISTANT.
Africa Plantation Capital| March 2019 to January 2020.
Coordinating all administrative activities but not limited to the following key tasks:

-Supervising the activities of office staff to ensure key performance indicators and company goals are met.
-Measuring and reporting the effectiveness of Support staff performance on specific jobs
-Ensuring timely dispatches and reduced the customer waiting time on orders to below 24 hours from the date of order placement
-Ensured accountability by allocating daily duties and reporting on the progress before closure of business each day
-Handling and resolving customer complaints immediately and making follow ups to ensure corrective measure are put in place.
-Handling the data management systems to ensure that all relevant documents are correctly stored to ensure ease of retrieval for reference.
-Conducted internal trainings to ensure all the customer service levels and expectations are met.
-Preparation of Proforma Invoices, Delivery notes, Loading and offloading sheets, packaging sheets and preparing reports on any discrepancies.
-Expedition on dispatches to ensure they reach the end user of the goods within the agreed time frame.
-Preparation of local purchase orders, placement of orders and expedition to ensure time delivery to                                       ensure uninterrupted operations due to stock outs.

Procurement Trainee.
Makueni County Government | January-May 2017.
Assisted the Procurement Officer who was my immediate supervisor by ensuring the day-to-day operations meet the departmental service charter and the people of Makueni expectations. The key tasks include: -
Taking part in contacting, evaluating, vendor selection and developed contracts, terms and deadlines with vendors and suppliers. 
Evaluated applications for new suppliers and appraised the existing ones in order to update the approved suppliers lists per range of products.
Analyzed quotations / bids submitted by vendors and made a comparative analysis of the information provided in-order to make a Procurement decision.
Participated in the procurement committee to guide in evaluating, appraising and selecting pre-qualified vendors.
Carried out price surveys and maintained price list for routinely purchased items from preferred vendors and ensured prices charged by suppliers was the market prices.
Received and inspected goods from the suppliers to ensure conformance to order specifications, quality and quantities.
Provided purchased materials to the responsible receiving office and doing all actions for completing the process.
Performed monthly stock reconciliations of physical counts against system for all categories of inventory /warehouses and highlight variances to the management.
Maintained and updated a list of Suppliers and their qualifications, delivery times, and potential future development.
Identified new cost-effective vendors during acquisitions' process and managed their integration which resulted in 15% cost saving.
Doubled the recommended annual purchase savings margin to 30% by negotiating the prices and purchasing terms from Suppliers.
Maintained all procurement documents (Contractual agreements, Requisitions, Quotations, LPOs, Invoices and Delivery notes), ensuring zero cases of misplaced documents, quick document retrieval and adherence to the filing system.

         -  Diploma in Supply Chain   Management.
Kabete National polytechnic | 2016 -2018.
(Credit Pass in Kenya National Business Examinations)