Principal Supply Chain Management Officer - Vihiga, Kenya - County Government of Vihiga

Description

ABOUT THE COMPANY

Vihiga County whose headquarters is in Mbale is Located in the Western Region of Kenya. It boarders Nandi to the East, Kisumu County to the South, Siaya County to the West and KAKAMEGA County to the North. It is one of the four Counties in the former Western Province. Vihiga County has five Constituencies; Luanda, Emuhaya, Hamisi, Sabatia and Vihiga. The County's population stands at 612,000. With an annual population growth rate of 2.51%, the population is projected to be 688,778 by the year 2017. It has an annual fertility rate of 5.1% which explains the high population rise. However, the age distribution is given as 0-14 years (45%), 15-64 years (49%), 65 years and above (6%) with the youth representing 25% of the population.

JOB SUMMARY

Minimum RequirementsBe a Kenyan Citizen;Bachelor's degree in any of the following: Commerce, Business Administration, Economics, Procurement and Supplies Management, Marketing, Law or their equivalent qualification from a recognized institution: andA Diploma in Supplies Management or its approved equivalent from a recognized institution.Demonstrate general administrative ability required for direction, control and implementation of Public Financial Management Act, 2012, the Public Procurement and Assets Disposal Act, 2015 and the regulations thereto.A certificate in Senior Management Course from a recognized insutution will be an added advantage;Served as a procurement officer in the public or private sector a minimum period of five (5) years;Demonstrate a thorough understanding of national goals, policies and development objectives and ability to align them to the County's mandate;Must satisfy the provisions of chapter six of the Constitution of Kenya 2010;Conversant with IFMIS and other revenue Management accounting Enterprise Resource Planning (ERP} packages:Amember of the Kenya institute of Supplies in good standingAttended a Senior Management Course ot Strategic Leaders Development programme lasting for at least four (4) weeksProficiency in Computer Applicaton Skills relevant to financial management from a recognized institution

RESPONSIBILITIES

Ensure procurement of goods, works and services are done within approved budget;Prepare, process and upload procurement with the medium-term fiscal frame work and fiscal plans on IFMIS in conformity submit them to the relevant authorities;Maintain proper inventory control, assets and stores management and distribution of goods to County entities by maintaining a stores management systems to manage inventory electronically;Enhance the preferences and reservation scheme in order to comply with the Public Procurement and Asset Disposal Act, 2015 and regulations, 2020;Maintain an updated list or register of prequalified suppliers;Maintain a monthly record of all contracts awarded giving specific details as per who won the tender;Analyze appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose;Preparation of management information and statistical reports;Ensure that the right goods and services are acquired for the Departments,Coordination of the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and distribution of contract documents accordingly;Coordinate the administrative process throughout the duration of the preparation of all documentation until the award of the contract;Maintain appropriate records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose;Perform other duties related to the field as assigned by the DirectorSupply Chain Management from time to time.

REQUIRED SKILLS

Stock taking and inventory accounting, Logistics planning and management, Stock and inventory management

REQUIRED EDUCATION

Bachelor's degree