Fleet Analyst at - Nairobi, Kenya - Glacier Products Limited

Description

From a small beginning in 1979, Glacier Products Ltd has expanded to become the market leader in the ice cream industry in East African region.

The company's headquarters are based on Road A off Enterprise road in Nairobi's Industrial area in ultra-modern premises that house its head offices, production and storage facilities.

Job Purpose
Oversee fleet fueling and tracking as well as keep fueling, maintenance and repair records

RESPONSIBILITY

Fuel :
Co-ordinate fueling process for company vehicles

Handing over fuel cards to DE's on upcountry routes at the beginning of each trip and receiving them back after the trip.

Prepare a reconciliation of fuel spend for each trip.
Prepare a weekly reconciliation.
Manage fuel purchase system with fuel companies.

Tracking and monitoring vehicles

Manage fleet management & tracking systems.
Track vehicle movement real-time on the FMS and ensure vehicles are only used on the route without deviation.

Insurance claim process

Complete insurance accident claim forms and share necessary documents with relevant insurer.

Statutory compliance in fleet

Schedule fleet inspection dates and book NTSA inspection dates for each vehicle.
Schedule speed governor renewal dates and make necessary arrangements for renewals

Repair approvals for fleet

Present quotes for approval with guidance from fleet officer.
Liaise with procurement for preparation of LPOs and sharing of the same with service.

Staff management

Prepare leave plan in conjunction with fleet officer and route planner
Manage leave forms for drivers

Preparing and presenting reports

Maintain updated fuel reports for GPL East Africa & Silverstone Tyres.
Prepare fleet P&L report.
Maintain vehicle maintenance and repair records and reporting thereof for GPL East Africa & Silverstone Tyres
Reconcile fuel and maintenance records with BC figures.


KEY PERFORMANCE INDICATORS
100% accuracy in fuel and maintenance reports.
Achieve 100% reconciliation for fuel usage versus fuel company billing.
Achieve 100% tracking – know location and mission.
Timely and accurate filling and submission of insurance claim forms.
100% statutory compliance for fleet - inspection and speed governor.
100% leave capture and submission of forms to HR office.

Key Competencies

Highly Proficient in Computer software programs .
Strong Mathematical Skills
Knowledge of Data Analysis.
Knowledge of good record keeping and asset management
Competent in report presentation

Requirements
Academic / Professional Background

Bachelors of Science (Applied Statistics, With IT) / Bachelor of accounting / Bachelor in Mechanical engineering with advanced Excel would also be acceptable.

Work experience

At least 2 years proven experience in Data Analysis. Experience in fleet or logistics management is an added advantage