Procurement Officer at - Nairobi, Kenya - RTI International

Description

RTI International is a nonprofit organization headquartered in the Research Triangle Park in North Carolina that provides research and technical services.

Summary
RTI is seeking an experienced Procurement Officer for the USAID WKSP project.

The Procurement Officer will play a crucial role in procuring goods and services essential for project operations, ensuring cost-effectiveness, quality, and strict compliance with organizational standards and donor requirements.

Responsibilities include, but are not limited to:

Strategic Planning:
Efficiently manage procurement planning, encompassing goods distribution and store management, on-time deliveries.
Develop and implement annual procurement plans, meticulously aligning them with project budgets and timelines.
Cultivate and manage a comprehensive roster of suppliers, fostering smooth vendor relationships to enhance workflow.


Procurement Processes:
Handle procurement processes from requisition to contract negotiation in line with RTI's Procurement Manual.
Evaluate procurement requirements and ensure timely delivery using efficient procedures.
Ensure compliance with procurement manuals, financial rules, and organizational directives.


Procurement Management:
Implement internal controls and process improvements for a client-oriented procurement system.
Foster and maintain strong relations with suppliers, negotiating contracts for optimal value.


Transactional Procurement:
Monitor all procurement transactions, including tendering, contracting, and contract management.
Ensure legal compliance, payment conditions, and performance evaluation.
Support Procurement Unit, Committees, and Evaluation teams.


Reporting and Compliance:
Prepare accurate monthly procurement reports for the Director of Finance and Administration.
Ensure strict compliance with all reporting requirements.


Procurement Optimization:
Oversee all procurement ensuring efficiency and adherence to best practices.
Maintain and update the project Procurement Plan, agreements, and Purchase Orders (POs).
Collaborate with field teams to identify and address procurement challenges effectively.


Regional Office Collaboration:
Work with HQ staff to implement procurement processes that enhance fairness and transparency.
Perform other tasks as assigned by supervisor.

Qualifications

Qualifications and Skills:
Bachelor's degree in business administration, Supply Chain Management, or related field.
MUST be a member of a procurement professional body.

Proven experience of at least 3 years as a Procurement Officer or similar role in an NGO or relevant sector.

Strong knowledge of procurement regulations, processes, and best practices.
Excellent negotiation, communication, and interpersonal skills.
Proficiency in procurement software and MS Office Suite.
Ability to thrive in a multicultural environment and collaborate effectively with diverse stakeholders.
Attention to detail, analytical thinking, and adept problem-solving skills