Administrator Corporate Security at - Nairobi, Kenya - Safaricom Kenya
Description
Safaricom is the leading provider of converged communication solutions in Kenya.In addition to providing a broad range of first-class products and services for Telephony, Broadband Internet and Financial services, Safaricom seeks to uplift the welfare of Kenyans through value-added services and support for community projects.
SUMMARY
The overall purpose will be to provide administrative support to the Risk Management Departments
RESPONSIBILITIES
Schedule/Book and coordinate all departmental meetings (both Internal & External) in liaison with concerned parties.
Ensure that all receipts for any payments or purchases made are properly kept and or submitted to the necessary accounting officer when requested.
Coordinate Risk Management events by providing Administrative supportCoordinate departmental office transport and travel i.e. issue vouchers, hotel accommodation, Teambuilding.
Monitor the department's budgets by reviewing monthly cost center reports and analyzing variance between budgets and actual and making recommendations to the HOD's on resolving the variance.
Prepare and consolidate of all section reports and presentations to be made by the HOD's e.g. Annual reports, weekly Management reports.Monitor the Risk management Cost Centre reports.
Maintenance of electronic records which includes organization of departmental shared folders.
Coordinate Archiving of all old departmental documentation.
Raising all Purchase requisition through Oracle and following up on payments to suppliers approved by the heads of departments to ensure prompt payment once the services offered/ delivered.
Analyze and track costs for all services to ensure optimization and timely settlement of billsPeople management –manage all staff assigned (selection/growth, performance management/development)
Preparation of leave schedule for departments and coordination of other departmental activities such as travel arrangements, recognition program, functions etc.
Manage the office stationary budget - Making stationary request on behalf of all the HOD's Office by ensuring that the Office has sufficient stationary stock levels at all times.
Filing of all documents and correspondenceInduction for new staff.
QUALIFICATIONS
Degree in secretarial or a Diploma in Secretarial/Office Administration.
At least 5 yrs.
experience as a senior Personal Assistant to the Head of Department in a blue chip company preferably in a commercial environment.
Good communication skills (written & spoken English)Excellent organization skills & team player
Experience in working in a big busy commercial organization preferably FMCG