Finance Assistant at - Nairobi, Kenya - World Food Programme (WFP)

Description

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

JOB PURPOSE

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.

Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.

Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

STANDARD MINIMUM QUALIFICATIONS

Education:
Completion of secondary school education. Undergraduate degree in the related functional area is desirable.

Languages:
Fluency in oral and written in English, a second UN language (especially French) would be an advantage.


LEADERSHIP FRAMEWORK BEHAVIOURS
Leads by Example with Integrity

Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards
Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same
Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results
Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed
Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP's vision - Fulfils WFP's vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant
Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships
Acts professionally with external partners
Collaborates to deliver common objectives
Works together with partners to deliver common goals


DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience:
Five (5) years of progressively responsible experience in in the area of finance and a minimum of Four (4) years in a similar role is desirable

Knowledge and skills:

Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.